Job Identification (Reference Number): 16941
Position Title: Regional Coordination Officer (P)
Duty Station City: Vienna
Duty Station Country: Austria
Grade: P-3
Contract Type: Fixed-term (1 year with possibility of extension)
Recruiting Type: Professional
Vacancy Type: Vacancy Notice
Initial duration: 1 year with possibility of extension
Closing date: 15 October 2025
Introduction
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture atย IOM workplace culture | International Organization for Migration.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
Internal candidates Candidates from the following non-represented member states:Antigua and Barbuda, Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Madagascar, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Seychelles, Solomon Islands, Suriname, Tonga, Tuvalu, Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM and female candidates.
Organizational Context and Scopeย
Leading the coordination unit in the regional office, and under the direct supervision of the Regional Director (RD), and in close coordination with relevant Regional Office (RO) Units, the Regional Coordination Officer (RCO) will provide overall support to the work and responsibilities of the RD in her/his role to provide regional leadership, set strategic priorities and goals and maintain oversight of IOMโs operational activities, planning, coordination, and communication duties. In particular, the successful candidate will: ย ย
Support for planning and management
Provide overall backstopping support to the Office of the Regional Director, including in the coordination of COCFs, the coordination with the SRO in Brussels, the substantive outreach and engagement with the COMs/HOOs in the ECA region, engagement with external European and UN partners.Support the RD in the overall management of the regional office, in particular, in establishing appropriate and effective regional coordination support mechanisms, which include regional partnership development and advocacy.Provide organizational and conceptual support to the RD and assist her/him in the decision-making process, including in regional strategy development, in close collaboration with the Regional Policy and Liaison Officer (RPLO) and the Regional Planning and Monitoring & Evaluation Officer (RPMEO).Support for coordination
Coordinate with relevant units to collect inputs and gather relevant information ofย organizational and operational activities and to provide briefings and updates to the RD, including ensuring preparation of presentations and talking points for internal and external meetings.Keep track of organizational and operational developments and activities and coordinate with relevant units in HQ to ensure smooth collaboration, knowledge exchange and information flows and act as focal point for planning and reporting related initiatives as and when required.Support the Directorโs coordination work within the ECA region (with GO-Brussels; SRO-Brussels), with HQ departments/divisions, with the other regional offices, and external counterparts.Substantive support
Prepare status reports, coordinate and provide inputs and formulate responses to incoming communications, including coordinating and initiating necessary correspondences in support of IOMโs institutional project-related reporting efforts.Undertake research on substantive and management issues and draft or coordinate statements, talking points, briefing documents, background papers, presentations, project documentation and other types of documents, as well as substantive analyses and summaries of reports requiring action by the Regional Director.If requested, represent IOM and engage actively at relevant donor and partner meetings and briefings. Undertake duty travels in the region, as required.Perform any other duties as may be assigned by the Regional Director.Required Qualifications and Experience
Education
Masterโs degree in Political or Social Sciences, Business Administration, International Relations, Law or a related field from an accredited academic institution with five years of relevant professional experience; or,University degree in the above fields with seven years of relevant professional experience.Experience
Proven experience in the coordination of offices/departments/divisions and executive units, in particular;Experience in supporting and advising executive leadership;Proven experience in organizing/coordinating events/meetings at regional and global levels;Experience in the field of migration and development issues, including operational and regional/field experience, project development, management and reporting;Experience in liaising with governmental authorities, donors, academia, other national/international institutions and Non-Governmental Organizations NGOs; and,Lived experience as a migrant or migration-affected personnel is an advantage, especially from countries that have large IOM operational footprint.Skills
Excellent writing and communication skills, interpersonal and organizational skills;Demonstrated strategic and creative thinking and being solutions-oriented;Team building skills with a track record in team coordination and building trust;Knowledge on project management; and,Knowledge on project cycle.Languages
IOMโs official languages are English, French, and Spanish.ย
For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russia, and Spanish) and/or any local language in the region is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOMโs competency framework can be found at thisย link. Competencies will be assessed during the selection process.
Valuesย - all IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.Courage: Demonstrates willingness to take a stand on issues of importance.Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competencies โ behavioural indicators Level 2
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.Accountability: Takes ownership for achieving the Organizationโs priorities and assumes responsibility for own actions and delegated work.Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.Notes
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations.ย Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station's country and who do not have prior experience outside the duty station's country as staff member in the Professional category cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through theย IOM e-Recruitmentย systemย (for internal candidates linkย here). The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information and other job postings, you are welcome to visit our website:ย IOM Careers and Job Vacancies