RECEIVING AND INSPECTION ASSISTANT (2 Posts)

Org. Setting and ReportingThe temporary positions are located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support; primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS). The temporary positions are based in Port au Prince and is located in the Centralized Warehousing Section. The incumbents will report to the Team Lead and/or Chief Centralized Warehousing. ResponsibilitiesWithin limits of delegated authority, the Receiving and Inspection Assistant, GS-5 will be responsible for the following duties: • Conducts physical inspections and quality control of mission United Nations Property to ensure that all items are accounted for and in serviceable condition. • Responsible for material handling, including container offloading and cargo movement. • Prepares and submits Receiving and Inspection (R&I) reports, discrepancy reports, and disposal reports for the Unit Chief’s approval. • Identifies anomalies and/or discrepancies and the details thereof, or any other reason for rejection and record in Damage Discrepancy Reports (DDR), posted on the system and presented to R&I supervisor and Procurement for immediate action. • Reviews Goods’ Receipts reports in Umoja and R&I Reports in in electronic inventory management system. • Maintains on a daily basis accurate and auditable property records in electronic inventory management system for property control and accountability in conformance with administrative instructions, guidelines, manuals and SOPs. • Updates all physical verification records and data entry in electronic inventory management system. • Assist stakeholders in application of property management policies and procedures to meet organizational standards and goals set up in the DOS Directives, LD Guidelines and mission's SOPs. • Produces Business Object reports on monthly basis and when requested by supervisor • Assists in drafting statements of requirements for contracts and services for disposal. • Assists in monitoring the execution of contracts for the disposal of property and supplies, including all types of waste material. • Assist technical units in preparation of equipment write-offs and processing of write-off cases through relevant property survey boards. • Interacts with other property management stakeholders and providers of services, in particular Technical Units, Procurement Section, Joint Logistics Operations Center, and Local Property Survey Boards, as appropriate. • Assists in carrying out Board of Survey functions as and when required. • Prepare statistical analysis and trend analysis on United Nations property. • Performs other duties, as required. CompetenciesProfessionalism: Knowledge of receiving, inspection, and quality control procedures for UN property, including verification of quantities, conditions, specifications, and serviceability. Understanding of UN financial and property management rules, policies, administrative instructions, and SOPs as applicable to receiving and inventory management. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. EducationHigh School Diploma is required. Job - Specific QualificationValid driving license Type B is required. Valid driving forklift operator certificate (minimum 3 tons) is desirable. Training in logistics and supply chain management or other relevant field is desirable. Work ExperienceA minimum of five (5) years of progressively responsible experience in the field of property management, inventory control, logistics, procurement, or other related fields is required. The minimum years of relevant experience is reduced to 3 years for those candidates who possess a first university degree. Experience working with Enterprise Resource Planning (ERP) Systems and/or Systems Applications and Products (SAP) is desirable. Experience in preparing performance reports in supply chain management is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. French is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).