Job Summary:
The STRengthening Infectious disease DEtection Systems (STRIDES) Activity seeks a Project Manager with procurement and subcontracts experience to manage and support subcontractor implementation across up to 34 countries and 3 regions. This STRIDES Project Manager plans, executes, and finalizes Activity procurement and subcontract processes according to strict deadlines, organizational policies, donor regulations, and Activity requirements. They coordinate with internal teams and external partners to acquire goods and services essential to Activity success. This position oversees quality assurance, cost control, and performance monitoring of subcontractors and vendors throughout the Activity lifecycle. It is expected theSTRIDES Project Manager collaborates closely with technical and operational teams to align procurement and subcontracting strategies with Activity objectives and compliance requirements.
Accountabilities:
Project Procurement and Subcontracts Management:
- Manages the full life cycle of procurement and subcontract activities from planning, solicitation, negotiation, and award through closeout.
- Develop and deliver STRIDES procurement management plans that align with Activity objectives and compliance standards
- Provide guidance and monitoring for project partners and vendor performance, deliverables and compliance with contractual terms.
- Prepares requests for proposals (RFP), requests for quotations (RFQ) and other solicitation documents.
- Supports bid evaluations, cost analyses, and supplier/partner selection processes in collaboration with technical and finance teams.
- Develops best practices, policies, templates, and tools for Activity procurement and subcontract monitoring.
- Supports the definition of partner project scope, goals, and deliverables that support project goals and strategic vision
- Drafts, reviews, and finalizes subcontract and consulting agreements in accordance with donor and organizational requirements.
- Prepares pre-award assessment (PATs) for potential subcontractors.
- Identifies and resolves project partner and vendor issues and implements improvement plans to ensure the partners and vendors stay on schedule and within budget.
- Evaluates the progress of the partners and vendors on a regular basis, ensuring compliance.
- Builds, develops, grows, and maintains partnerships and procurement records, tracking systems, and audit ready documents vital to the success of the STRIDES.
- Manages the operational and tactical aspects of multiple partners and vendors
- Oversee entire projects with focus on minimizing and identifying risk implementation, escalating as necessary.
- Identifies partnerships, opportunities, and information to present to management to help achieve strategic goals of the project.
Compliance and Quality Assurance:
- Collaborates with FHI 360โs Contracts and Management Services team (CMS) to ensure congruity across organizational policies and incorporation of appropriate terms and conditions are included in subcontracts issued under STRIDES.
- Conducts pre-award assessments and due diligence in vetting of subcontractors and vendors.
- Ensures compliance monitoring of subcontracts, ensuring reporting, invoicing and deliverables meet organizational, contractual, and donor standards.
- Collaborates with FHI 360โs Office of Compliance and Internal Audit (OCIA) and external auditors and ensures timely resolution of any procurement and subcontract related findings.
Coordination and Stakeholder Management:
- Establish a communication schedule to update stakeholders on procurement timelines, requirements, and deliverables.
- Collaborate with finance and technical teams to determine the resources required to complete the project.
- Collaborate with FHI 360โs Global Procurement team to ensure solicitation packages follow FHI 360 processes and policies and for execution.
- Develops STRIDES procurement and compliance guidance to program and country office staff to strengthen internal capacity.
Financial Management:
- Provides budget and forecast input for procurement and subcontracting costs to finance.
- Reviews and tracks vendor invoices, payment requests, and partner budget utilization.
- Collaborate with finance to ensure accurate partner financial reporting and timely payments.
Applied Knowledge & Skills:
- Works independently and with other agencies to build local community acceptance.
- Comprehensive knowledge of concepts, practices, and procedures with project management, process development and execution.
- Strong knowledge of project management software and other technologies.
- Strong negotiator and problem solver.
- Excellent oral and written communication skills.
- Demonstrated project and personnel management skills.
- Ability to influence, motivate, and collaborate with others.
- Ability to adapt and resolve problems/issues to bring project to completion.
- Creating and Managing Systems and Processes.
- Recognizes the need for standardization and balances client and organization needs in systems design.
- Anticipates the effects of process change on people while optimizing task efficiency and simplicity.
Problem Solving & Impact:
- Decisions and actions have serious implications with delays in project schedules and operations and may affect overall business activities.
- Problems are complex and require analysis of situations and data with evaluation of a range of factors.
- Exercises judgment within broadly defined practices and policies to select methods and techniques to obtain results.
Supervision Given/Received:
- Manages staff and external project members to achieve goals and vision of project from initiation to completion.
- Coordinates project plans, budgets, training, and resources with management to achieve strategic goals.
Education: **
- Bachelor's Degree or its International Equivalent in Civil Society, Communication and Social Marketing, Economic Development, Education, the Environment, Gender, Health, Nutrition, Research, Technology and Youth or a Related Fields.
- Project Management (PM) Certification preferred.
Experience: **
- Typically requires a minimum of 8+ years of relevant experience with projects management principles and practices, 2+ years of line management experience required.
- Prior work experience in a non-governmental organization (NGO), government agency, or private organization.
- International or domestic (US) program development or project management preferred.
Typical Physical Demands:
- Typical office environment.
- Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
- Ability to sit and stand for extended periods of time.
- Ability to lift/move up to 5 lbs.
Technology to be Used:
- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements:
10% - 25%
The expected US Based hiring salary range for this role is listed below. Candidates FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.
Base salary is only one component of our offer. FHI 360 contributes 7% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.
US Based Hiring Salary Range: USD $90,000 - $110,000 annual
International hiring ranges will differ based on location
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
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FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
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- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.