Project Manager

Background Information - Job-specific

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations that supports the successful implementation of peacebuilding, humanitarian, and development projects for its partners around the world. UNOPS helps its partners build a better future by providing services that increase the efficiency, effectiveness, and sustainability of peacebuilding, humanitarian, and development projects. Mandated as a central resource of the United Nations, UNOPS delivers sustainable project management, procurement, and infrastructure services to a wide range of governments, donors, and UN organizations.

Africa Region (AFR) Region:

The AFR Regional Office is responsible for contributing towards achievement of the Sustainable Development Goals (SDGs) and broader 2030 Agenda by operationalizing UNOPS Strategic Plan 2022-2025 in the Africa Region.

AFR Regional Office supports partners and countries to reach sustainable economic, social and environmental development, and improve the lives of millions of people in Africa, by offering integrated solutions in infrastructure, project management and procurement with special focus in

the health sector and climate action. The Region has over 900 regular personnel who work in diverse and complex environments, with projects delivered in more than 20 countries and managed out of Multi-Country Offices (MCOs) in Democratic Republic of the Congo (DRC), Ethiopia, Kenya and Tunisia.

North Africa Multi-Country Office (NAMCO):

North Africa Multi-country Office is responsible for managing strategic and operational risks associated with the Project Office’s portfolio of engagements (in Tunisia, Morocco, Libya and Algeria), developing and delivering cost effective services contributing to partners' sustainable results and achievements of UNOPS management results. The main intervention of UNOPS in the region is in the sector health, education, climate, justice and security. The North Africa Multi-Country Office (NAMCO) is responsible for developing, delivering, managing and implementing a growing portfolio of projects and/ or programmes spread across.

multiple countries. At UNOPS, office portfolio size is determined by a mix of internal and external drivers, including count and value of engagements, personnel headcount, security- and project-related risks, and prevailing humanitarian and geo-political contexts.

NAMCO provides strategic direction, operational support, delivery oversight and assurance of the

excellence of organizational processes and quality standards across all of the countries served by

the Office including Morocco, Libya, Algeria, and Tunisia (where the MCO is based).

Project Description:

UNOPS will be responsible for providing recruitment services for personnel to all United Nations agencies in Tunisia. The personnel will include cleaning staff and security officers. UNOPS will work closely with UNDSS to provide supplementary training to security officers. UNOPS will also be responsible for making purchases to support the needs of the various agencies.

Under the general supervision of theMulticountry Office Director , the project Manager will:

1. Project Delivery and Performance

● Develop, complete and update implementation plan(s)

● Implement the approved plan (including the establishment of milestones) within

tolerances set by the Project Board.

● Embed sustainability dimensions including social and gender inclusion, environmental

and economic aspects into project life span.

● Manage the production of the required outputs, taking responsibility for overall progress

and use of resources and initiating corrective action where necessary.

● Ensure that quality of work packages and deliverables complies with the quality

requirements defined in the Implementation Plan.

● Liaise with any external suppliers or account managers

● Manage acceptance and delivery of work packages

● Monitor project progress ensuring that work packages are being executed properly

● Control project and work packages changes

● Accept goods, services or works delivered by suppliers.

● Lead contract management duties including supplier performance evaluation.

● Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to supervisor

● Identify and report to the supervisor potential business opportunities for UNOPS

2. Procedures

● Prepare/adapt the following plans for approval by the Project Board: I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions

● Prepare the following reports:

i. Highlight Reports

ii. End Stage Reports

iii. Operational Closure Checklist

iv. End Project Report

v. Handover Report

● Comply with all organizational policy and specifically the Project Management Manual

● Prepare/adapt all relevant plans for approval by the Project Board.

● Manage the reporting obligations defined in the Legal Agreement(s) and in the

Implementation Plan

● Ensure maintenance of the project files and lessons learned are recorded

● Ensure the development and implementation of project financial management guidelines

and control mechanisms, in conformity with UNOPS rules and regulations.

● Manage budgets, cash flow and obligations to ensure that deliverables are met and

payments to contractors and personnel are received on time.

● Understand and manage UNOPS overheads, allocable charges, and related corporate

charges as they apply to the project

● Understand the unique structures of the UN and budget appropriately for personnel

● Manage expenditures against the budget (based on accurate financial reports)

● Where the Project Manager has no delegation as a committing officer, s/he retains these

responsibilities and will monitor and instruct/request others to carry out the relevant

commitments and disbursements.

● For project closure purposes, provide a formal handover of the project to the closure

manager

● Support project audit activities, including planning, preparation and coordination during

the audits and follow up on audit observations/recommendations

3 Stakeholder engagement

● Develop stakeholder profiles and facilitate the formulation of stakeholder engagement

strategies

● Establish solid working relationships with the Project Board (Executive, Senior Users and

Senior Suppliers), client and key stakeholders

● Enable the formulation of project communications plans. Coordinate internal project

communications. Monitor the effectiveness of project communications /Develop and maintain project plans

● Coordinate stakeholder engagement and communication, ensuring effective timing and

interdependency management of communications.

Ensure stakeholders are aware of project

activities, progress, exceptions and are in a position to accept handover outputs

4 Quality assurance & Monitoring and Progress Controls:

● Coordinate quality reviews of project documents and deliverables

● Provide quality control for management outputs (project documents, reports, etc.)

Ensure that the project(s) produce(s) the required products within the specified tolerance of time, cost, quality, scope, risk and benefits. The Project Manager is also responsible for the project producing a result capable of achieving the benefits defined in the Business Case(s). Contribute to the overall business targets and needs.

5 Knowledge management and innovation

● Encourage routine and effective capacity building activities are conducted in order to build the

long-term and sustainable capacity of staff.

● Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are

shared in a timely and appropriate manner.

Participate in the relevant Communities ofPractice

● Research and logging of lessons learned throughout the project life span.

● Provide feedback to Practice Groups on policy, supporting guidance with an aim towards

continuous improvement of UNOPS policies

6 Personnel Management

● Lead and motivate the project management team

● Ensure that behavioural expectations of team members are established

● Select, recruit and train a team as required and take into account gender parity and diversity

Objectives.

Education

Advanced University Degree in Project Management, HR Management, Business Administration, International Relations, Political/Security/Development Studies, or other relevant discipline.

University Degree (bachelor’s degree / first level) with a combination of 2 additional years of relevant professional experience in Project Management, HR Management Business Administration, International Relations, Logistic management, or other relevant discipline, may be accepted in lieu of the advanced university degree.

Work Experience

2 years (or more based on academic credentials) of progressive experience in project management, with focus on contract management, logistics and reporting in either public or private sector organizations.

● Proven experience in HR or Logistic projects is highly desirable

● Proven experience in administrative / financial management is highly desirable

Previous assignments with the UN system will be an added advantage.

Language Requirements

● Fluency in French and English is required.

● Arabic will be considered an asset.

L’UNOPS n’accepte pas de candidatures spontanées.

Les candidatures reçues après la date de clôture ne seront pas examinées.

L’UNOPS ne communiquera qu’avec les personnes sélectionnées pour passer à l’étape suivante du processus de recrutement, qui consiste en différentes évaluations.

L’UNOPS désire favoriser la diversité et s’engage à garantir l’égalité d’accès à l’emploi. Le personnel de l’UNOPS est constitué de personnes de différentes nationalités, cultures, langues, races, identités de genre, orientations sexuelles et capacités. L’UNOPS souhaite conserver et renforcer cette diversité afin d’assurer l’égalité des chances ainsi qu’un environnement de travail inclusif pour l’ensemble de son personnel.

L’UNOPS désire s’assurer que toutes les personnes peuvent donner le meilleur d’elles-mêmes lors du processus d’évaluation. Les personnes présélectionnées qui nécessitent une aide supplémentaire pour effectuer une évaluation, y compris des accommodements raisonnables, sont invitées à en informer le personnel des ressources humaines après avoir reçu une invitation pour participer à cette évaluation.

Conditions

Pour les postes de fonctionnaires (staff), l’UNOPS se réserve le droit d’affecter une personne à un poste de niveau moins élevé que celui publié dans l’offre d’emploi.

L’ensemble des membres du personnel de l’UNOPS doivent, dans l’exercice de leurs fonctions, respecter la Charte des Nations Unies, les politiques et instructions de l’UNOPS ainsi que tout autre cadre de responsabilité pertinent. En outre, les membres du personnel doivent démontrer une compréhension des Objectifs de développement durable cohérente avec les valeurs des Nations Unies et la vision de « Notre programme commun ».

La politique de l’UNOPS exige de procéder à la vérification des références de toutes les personnes retenues pour un poste. Ces vérifications sont déterminantes pour l’embauche.