Project Development and Reporting

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
  Context Under the overall supervision of the Chief o Mission (CoM) and direct supervision of the Head of PSU, and in close collaboration with the relevant units at the Regional Office and Headquarters (HQ), the Senior Project Development and Reporting Assistant will be responsible and accountable for supporting the coordination and facilitation of project development, donor and institutional reporting in the fields of migration management, emergency response, as well as assisting with liaison activities with counterparts in the government, UN agencies and other relevant stakeholders in line with IOM’s regional  and  country  strategies.

1. Assist in the preparation  of results-based projects, concept notes and project proposals, in close coordination with the IOM Country Office Units and Programs, Regional Office, relevant donors, government counterparts and project partners, by providing technical inputs and support that responds to emerging trends and priorities and that are following IOM and donor interests and requirements. 
2. Review resource requirements, document programmatic needs, gaps and opportunities. Contribute to the alignment to IOM global, regional and country strategies during project development and donor reporting, including supporting and promoting use of Strategic Results Framework (SRF) global results and indicators.
3. Support the timely endorsement process for concept notes and project proposals. 
4. Support the timely drafting, reviewing and endorsement process of narrative reports in coordination with Country Office Units and Project Managers in line with IOM policies, standards and internal procedures.
5. Map potential and realistic funding opportunities among government and non-government donors, review calls for proposals and collect donor information. Draft donor profiles and guidance notes on donor priorities and assist in  expanding the IOM donor base.
6. Support effective working relationships with donor counterparts and project/programme partners, such as government authorities, diplomatic missions, and other relevant agencies and working groups.
7. In coordination with relevant Units in the Country Office, draft visibility and other resource mobilization materials and organize donor briefings and visits.
8. Support capacity building and training activities in the field of programme development, donor and institutional reporting and the roll-out of the SRF for CO’s staff through workshops and seminars.
9. In support of knowledge management, maintain accurate, updated and pertinent records of all correspondences, project development and donor and institutional reporting files, and related information in IOM’s relevant software application.
10. Perform such other duties as may be assigned. Education
    • University degree in international relations, International Development, Political or Social Sciences, Migration Studies, Law, or a related field from an accredited academic institution with  four years of relevant professional experience, or 

       

      •  School diploma with six years of relevant professional experience.    Experience
        • Experience in drafting/developing result-based concept notes, project proposals preferably in the international development/humanitarian sector and migration related. 
        • Experience drafting/developing result-based narrative and financial reports to donors and other relevant counterparts. 
        • Work experience in donor relations, fund mobilization, attending call for proposals and grant management for specific donors of IOM’s interest.
        • Deep knowledge or experience related with project cycle and stages.   Skills
          • Good communication, writing and organizational skills; ability to prepare clear and concise concept notes, project proposals and reports. 
          • Strong analytical and planning skills; capacity to establish working relationships with governmental authorities, national and international institutions and Non-Governmental Organizations;
          • Capacity to work effectively and harmoniously with colleagues from varied cultures and professional background;
          • Ability to work with accuracy under constraints and pressure; high sense of confidentiality, initiative and good judgment;
          • Personal commitment, efficiency, flexibility, drive for results, creative thinking; and,
          • Good level of computer literacy, including database applications. Languages
            • English and Spanish is required. IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
            • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
          • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
        • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
      • Courage: Demonstrates willingness to take a stand on issues of importance.
    • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 2)
    • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
11. Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.