Project Assistant (Labour Mobility)

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
  Context

Under the overall supervision of the Senior Programme Specialist for Labour Mobility and Social Inclusion in Lebanon and direct supervision of the Programme Officer, the Project Assistant will be responsible for assisting the implementation of activities under the Abeona Programme for complementary labour pathways in Lebanon.

1. Assist in the implementation and monitoring of project activities. 
2. Retrieve, compile, summarize, and present information/data on specific project topics.
3. Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.   
4. Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
5. Draft status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor. 
6. Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation. 
7. Organize meetings, workshops and training sessions. 
8. Respond to general information requests and inquiries; set up and maintain files/records.
9. Perform other related duties as assigned. Education
   • School diploma with four years of relevant experience; or,
   • Bachelor’s degree in political or social sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
     • Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
     • Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
     • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.  Skills
       • In depth knowledge of the broad range of migration related subject areas dealt with by the Organization;  
       • Proven ability to work with Government counterparts, international organizations, private sector entities, civil society and beneficiaries; 
       • Knowledge of labour mobility management, particularly complementary labour pathways for refugees;
       • Strong conceptualization, analytical and writing skills; 
       • Strong communication, organizational and interpersonal relationship skills; 
       • Ability to meet deadlines and work under pressure with minimum supervision; and, 
       • Ability to maintain partnerships with development partners, government counterparts, UN agencies, local authorities and other relevant stakeholders.
       • Knowledge of UN and bilateral donor programming.

         Knowledge of financial rules and regulations.

         Languages

         For this position, fluency in English and Arabic is required (oral and written).

         IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
       • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
     • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
   • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
10. Courage: Demonstrates willingness to take a stand on issues of importance.