Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
ย Context
Under the overall supervision of the Head of the Protection Unit (PXU) and the direct supervision of the National Social Cohesion and Reconciliation Officer and in close coordination with the National Project Officer (PXU) and the Senior Project Associateย (Jaffna),ย ย the Project Assistantย will provide generalย support inย the implementation of programmatic activitiesย focusing on peacebuilding, resettlement/reintegration, land-related interventions in post-conflict contexts and community stabilization,ย in line with IOM policies and procedures.ย
- Assist in the implementation and monitoring of project activitiesย related to peacebuilding, resettlement/reintegration, land reconciliation, community stabilization. ย
- Retrieve, compile, summarize, and present information/data on specific project topics.
- Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.ย ย
- Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties (including government and non-government stakeholders, CSOs, implementing partners, UN entities) to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
- Draft status reports, assist in undertaking surveys,ย maintain beneficiary assistance files, databases andย identifying shortfalls in delivery and bringing them to the attention of the supervisor.ย
- Assist in psychosocial support activities by handling logistical arrangements, preparing materials, maintaining participants lists, and helping to facilitate referrals for conflict-affected community members.
- Assist in the implementation of reintegration assistance and community-level infrastructure activities by preparing basic documentation, handling logistics, and following up on delivery of materials and services.
- Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation.ย
- Organize meetings, workshops and training sessions.ย
- Undertake field visits especially within the Northern and Eastern provinces and assist in monitoring project activities.
- Respond to general information requests and inquiries; set up and maintain files/records.
- Perform other related duties as assigned. Education
- High school diploma with four years of relevant professional experience; or,
- Bachelorโs degree in development, peace and conflict studies, international relations, Social Sciences, law or related field from an accredited academic institution with two years of professional experienceAccredited Universities are those listed in the UNESCO World Higher Education Database.ย Experience
- Experience in providing administrative or operational support to the implementation of projects in areas such as reintegration / resettlement, beneficiary assistance, community stabilization, social cohesion and reconciliation/ peace building.
- Experience in assisting with field activities, data collection, or beneficiary support, preferably with UN agencies, international organizations, or NGOs
- Experience working with local communities or supporting psychosocial or community-based initiatives will be an advantage.Skills
Good organizational and time management skills with attention to detail.
Ability to maintain accurate records and compile information clearly and systematically.
Proficient in the use of MS Office applications (Word, Excel, Outlook).
ย
Languages- For this position, Fluency inย Englishย andย Tamilย is required (oral and written).
- Fluency in all three languages (English, Sinhala and Tamil) is advantageousIOMโs official languages are English, French and Spanish.Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.ย Required Competenciesย IOMโs competency framework can be found at this link. Competencies will be assessed during the selection process.ย Values - all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competencies โ behavioural indicators (Level 1)
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.