UNFPA is the lead UN agency for reproductive health and rights, working towards delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. ย UNFPAโs global strategic plan (2022-2025) focuses on achieving three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.
UNFPA is seeking candidates that will transform, inspire and deliver high impact and sustained results. We need principled and ethical staff, who embody human rights norms and standards, and who will defend them courageously and with full conviction. We need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
The Programme Associate contributes to the development and implementation of an effective Country Programme by providing financial, administrative and programme support to UNFPAโs programmes. The incumbent will also contribute to financial management and operational and procedural guidance.
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Job Responsibilities:
A. Programme planning and coordination support
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B. Financial management support
Assist in the preparation of budget revisions based on approved work plans through Quantum Plus and monitor project budgetary commitments. Generate the required financial reports through PowerBI and Quantum in a timely manner. Check and examine various project financial reports for accuracy and consistency against approved budgets. Coach implementing partners on UNFPA financial rules and regulations to be followed, e-Face and on recording non-expendable items supported by UNFPA. Take required actions on operational and financial closure of projects in line with UNFPA policy and procedures. In close collaboration and guidance of the CO team, support and coordinate the HACT assurance activities (spot check, audits) and support in follow-up of any required action. Support financial reporting to Donors, Brussels Office and Headquarters Provide weekly financial updates, identifying areas of overbudgets, low implementation in line with Donor project documents, annual budgets and the RRP.C. Administrative support
Sets up and effectively maintain and monitors the filing system; sets up a follow up system to reduce repetitive action or filling gaps; manage online database of implementing partners; assist in archiving and maintaining up-to-date electronic mailing lists. In accordance with the Work Plan arrange for procurement of equipment, supplies and services.ย Facilitate programme activities, or relevant missions, by arranging meeting schedules, coordinating logistical support, collecting reference documents, and maintaining records. Prepare necessary documentation, reports, minutes of meetings and notes to file for relevant transactions (e.g. grant agreements, services contracts). Ensure optimal communication flows within the programme and with the entire Country Office, and external counterparts, through effective use of written, verbal and electronic communication. Prepare information and/or briefs, summaries and background documentation required by programme staff for official missions, programme functions, seminars, conferences, events and meetings including arranging audio-visual aids as required, projector and screen, preparing power point presentations and computer-generated visuals such as graphs. Provides information for missions, visitors and programme counterparts. Carry out any other relevant activities and responsibilities as assigned by the supervisor and senior management.Qualifications & Experience:
Education:
Completed secondary level education (high school diploma) is required. First level University (Bachelorโs) degree in Public/Business Administration, Finance, Commerce, Accountancy/Chartered Accountancy and related field is preferred.Knowledge & Experience:
years with a first level university degree) of relevant experience in programme, administration, finance or office management. Experience with UN Agencies is an asset Excellent writing and communication skills with the ability to draft correspondence in a clear, accurate and concise manner; Proficiency in current office software applications. Good knowledge of Quantum is an asset.
Languages:
Fluency in English; fluency in Tok Pisin or other local languages of Papua New Guinea would be an added advantage.
Required Competencies:
UNFPA Values:
Exemplifying integrity Demonstrating commitment to UNFPA and the UN System Embracing cultural diversity Embracing changeUNFPA Core Competencies:
Achieving results Being accountable Developing and applying professional expertise/business acumen Thinking analytically and strategically Working in teams/managing ourselves and our relationships Communicating for impactFunctional Competencies:
Providing logistical supportย Managing dataย Managing documents, correspondence and reports Managing information and work flowย Planning, organizing and multitaskingCompensation and Benefits:ย
This position offers an attractive remuneration package including a competitive salary plus health insurance and other benefits as applicable.
Disclaimer
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm.