Description
Heifer International is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, colour, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with some form of disability. The Organization Since 1944, Heifer International has supported more than 36 million Small Holder Farmer (SHF) families globally lift themselves out of hunger and poverty while caring for the earth in partnership with the communities we serve including Youth & Women. Heifer International is now accelerating its strategic approaches to closing the Sustainable Living Income (SLI) gap for 10 million additional SHF households globally by 2030 using the Sustainable Locally Led Development (SLLD) approach. In Kenya, we aim to reach 625,000 smallholder farmers, including women and youth against Heifer Africa's target of 6.745 million. Heifer does this through the Sustainable locally led development approach. The Operations Department โ Kenya The Operations Department in Kenya plays a crucial role in ensuring the smooth and efficient functioning of daily activities, managing resources, and supporting the organization's mission and programs. It acts as the business support arm, delivering critical services through two primary units: Procurement and Administration. Function The Procurement Specialist is responsible for ensuring efficient internal operations, providing administrative support to staff, and managing procurement activities in alignment with organizational policies. This role includes coordinating travel, asset and fleet management, vendor relationships, facilities, and event logistics. It is both internally and externally facing, requiring high levels of professionalism and customer service. Responsibilities & Deliverables
A. Administration (45%)
B. Procurement (55%)
Develop and implement annual procurement plans.Evaluate suppliers, review quotes, and ensure competitive and quality sourcing.Draft specifications and performance standards for tenders and procurements.Monitor and document procurement activities, including RFPs and RFQs.Ensure compliance with funder and organizational procurement policies.Identify and resolve procurement process issues in a timely manner.Lead troubleshooting efforts related to vendor or order challenges.Advise stakeholders on procurement risks and mitigations.Maintain procurement records and purchase databases.Update and manage supplier information and relationships.Research and evaluate new vendors to maintain quality and competitiveness.Monitor inventory levels and ensure timely reordering of supplies.C. Any Other Assigned Function (5%)
May perform other job-related duties as assigned. Minimum Requirements Bachelorโs degree in a relevant field (e.g., Business, Procurement).3โ5 years of relevant work experience.Procurement or relevant administration qualification/certification (e.g., CIPS or equivalent).Key Behavioural Competencies AccountabilityProfessional ExcellenceHumilityCustomer OrientationEmpathyInnovationDeadline for Application: 27th June 2025.