Background Information - Job-specific
South East Asia Multi-Country Office (EAPMCO)
The South East Asia and Pacific Multi Country Office (EAPMCO) supports, develops and oversees the UNOPS portfolio of projects in South East Asia and the Pacific. EAPMCO was established in January 2023 following the merger of the Thailand Multi-Country Office, which covered 20 countries across North East Asia, South East Asia and the Pacific, and the Cambodia Multi-Country Office, which covered 4 countries South East Asia - 3 countries in the Mekong Sub-region (Cambodia, Lao PDR and Vietnam) and the Philippines. EAPMCO currently covers 24 countries across North East Asia, South East Asia and the Pacific. With its head office in Bangkok, the Multi-Country Office comprises nine business units: EAPMCO Thailand, EAPMCO Indonesia, EAPMCO Pacific Operations Cluster, EAPMCO Papua New Guinea, EAPMCO China, EAPMCO Vietnam, EAPMCO Mekong, and EAPMCO Philippines.
In 2024, the UNOPS EAPMCO implemented projects worth more than USD 80 million, in the areas of Energy Transition, Digital Transformations, Sustainable Environmental Management, Climate Change, Waste Management, Rule of Law and Access to Justice, Water, Sanitation and Hygiene (WASH), Post Conflict Reintegration, Emergency Relief, Post COVID19 Economic Transformations, and Health, through HR, procurement, construction, contract management, fund and program management services.
The Multi Country Office head office in Bangkok provides strategic direction, operational support, delivery oversight and assurance of the excellence of business processes and quality standards across all of the entire Multi Country Office locations. It is also responsible for developing, delivering and managing the portfolio of engagements in the country of the MCO location itself.
UNOPS in Papua New Guinea
The EAPMCO Papua New Guinea was established in early 2020 to support the implementation of design and construction of infrastructure, sustainable procurement, capacity development to support technical and governance excellence, programme management, and to facilitate access to funding sources in Papua New Guinea.
As an established office since 2022, EAPMCO PNG is demonstrating significant growth and portfolio diversification potential in a short period of time. Working with an increasing number of development partners, EAPMCO PNG is quickly being recognised as a responsive and quality partner in climate change resilient infrastructure, sustainable procurement and governance support to the Government of PNG in its service delivery obligations to the people.
Project Background: IMPACT Health Project
The National Department of Health (NDOH) is responsible for improving access to and outcomes from health services in Papua New Guinea in accordance with the National Health Plan (NHP) 2011 - 2030. A key function of NDoH is the procurement, supply and distribution of pharmaceutical drugs and other medical supplies to all public hospitals, health centres and aid posts. Such supplies are grouped into two types, General Hospital Orders and Medical Kits. Significant problems remain in the delivery of medical supplies to health facilities at rural and provincial levels throughout the country. The strengthening of medical supplies procurement and distribution is a key result area of the National Health Plan.
This assignment relates to the provision of technical assistance services under Subcomponent 1.4 of the โImproving Access to and Value from Health Services in PNG: Financing the Frontlines Projectโ (IMPACT Health), signed between the World Bank and the Government of PNG on 22 July 2022, and will focus on strengthening the capacity of the NDOH procurement function. This engagement contributes to Component 1 - Increase service delivery readiness and community-based service delivery, and Component 2 - Improve frontline service delivery performance of the IMPACT Health Project.
The objective of the project is to enhance the procurement and contract management capabilities of NDOH and the Provincial Health Authorities. Support will particularly focus on procurement related to infrastructure (facility rebuilds or refurbishment) and bio-medical equipment. The project team will provide critical support to assist NDOH in its objective to improve the condition and operation of health facilities across the country. This will include providing technical assistance for contract management overseeing the provision of architectural and engineering services.
The project will also design and cost a plan to improve existing inventory controls and procurement systems. Resulting in an improved health procurement and supply chain system that meets public health service demands.
The Role:
Reporting to the Senior Project Manager and under the technical supervision of NDoH counterparts, particularly Manager - Commercial Support Services, the incumbent will provide hands-on procurement and contract management support to NDoH.
The incumbent will support NDOH to manage and administer major NDOH contracts, including building infrastructure contracts, maintenance contracts, static plants and other equipment and supply contracts. They will ensure the contracts have been executed and delivered in accordance with contract conditions and NDOH regulations.
The incumbent will also assist NDOH to streamline procurement and review business process templates and the efficiency of their processes.
The incumbent will hold a UNOPS contract, and as such they are not permitted to be involved in any decision making processes for NDOH, or included in any technical review panels for procurement. They will have no decision making responsibilities and will not be responsible for the award of tenders or contracts.
Functional ResponsibilitiesManagement of procurement processes and Implementation of procurement and contracting strategies for goods, services and works Monitor contracts and provide high quality reporting on both procurement processes and implementation of contracts Ensure compliance of NDOH procurement processes and contracts 1. Management of procurement processes and Implementation of procurement and contracting strategies for goods, services and works:
Provide procurement support to NDoH as tasked, applying appropriate work processes to individual cases. Plan, prepare project implementation plans and milestones, including budget and cash flows Provide contract administration directly where required. Procurement contracts and contractors optimally managed through supplier and contract performance management against agreed benchmarks and through agreed reporting mechanisms. Provide support in the development of Statement of Requirements (SOR) for non-capital projects, Request for Proposal (RFP), Request for Information (RFI) and Scope of Works (SOW) for capital projects. Observe and comply with public service policies, management directives and policies including OH&S, support for HIV/AIDS programs and environment. Meet agreed annual targets as set out in the Annual Implementation Plans (AAPs) and other mutually agreed performance targets. Maintain up to date records of all procurement of goods, works and services carried out. Carry out vendor market research on various procurement research. Assist in developing Request for Quotations, Invitation to tender, Request for Proposal and scope of Works. Be able to coordinate evaluations and write evaluations reports. Manage and collate Vender Market Research and provide cost analysis. Appropriate procurement modalities and instruments applied (e-sourcing, procurement and Rosters of Suppliers) based on individual case requirements, utilizing expert knowledge of procurement policies and instruments. Creation, implementation and oversight of proper monitoring and control of procurement processes in Business Unit and projects including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with NDOH Procurement rules and regulations. 2. Monitor contracts and provide high quality reporting on both procurement processes and implementation of contracts
Implementation of proper monitoring and control of procurement processes including receipt of quotations, bids or proposals, evaluation, negotiation of contracts including Purchase Orders in full compliance with appropriate rules and regulations. Monitor progress of on-site construction of contracted works trouble-shoot to avoid delays and disruption, and suggest steps to resolve problems on site. Plan visits to selected sites during design and construction stages and report as required. Carry out post-contract evaluations. Provide reports and advice to Manager - Commercial Support Services on project management and expenditure. Prepare reports as required, including evaluation reports. 3. Ensure compliance of NDOH procurement processes and contracts
Ensure procurement is implemented in line with NDOH processes and national policies Ensure contracts are consistent with public service policies, management directives and policies including OH&Sand environment.
Impact of Results
The effective and successful achievement of results by the Procurement Senior Officer directly affects the overall efficiency of the region and specific project initiatives, in regards to procurement management, impacting the timely and effective implementation of the respective programmes and the business unitโs operations. Timely, market-aware, and accountable delivery of services, ensures business unit performance, efficiency and client satisfaction, which promote the image and credibility of the team and business unit as an effective service provider in project services and management. This enhances UNOPSโ competitive position as a partner of choice in sustainable development and project services in the given geographical area.
Competencies Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. Education/Experience/Language requirements
Education:
A minimum advanced university degree (Masterโs or equivalent) or higher degree in Civil Engineering or a related field is required. A first university degree (Bachelorโs or equivalent) above-mentioned fields with two (2) additional years of relevant experience may be considered in lieu of an advanced degree or higher degrees. Qualification in Procurement or Supply Chain Management, for example Fidic or similar Certification, is required.Experience:
Minimum two (2) years of relevant experience in areas of development or procurement planning, contract management, project management or related field in combination with a Master's degree is required. . Current membership in the PNG Institute of Engineers or PNG Institute of Builders is mandatory. Knowledge of the PNG Government procurement and financial management system is an asset. Knowledge of PNG Government Procurement Rules and Regulations is a distinct advantage. Knowledge of PNG architectural and building codes, legislation and regulations, especially for health/hospital facilities/institutions is a strong asset. Have sound knowledge of all aspects of project development planning, design, management. Implementation and evaluation and audit is an asset. Knowledge of PPP principles and practices is an asset. Familiar with the Architect Acts & Regulations, Public Service Management Act 2020, Public Finance Management Act 2015, the revised 2021, The Public Service General Orders under the devolution arrangement & National Procurement Act 2018, revised 2021 is an asset. Familiarity with the government and Health Sectors main policy documents and directives. Example: PNG Vision 2050, PNGDSP, NHP 2011-2020, Health Administration Act, Organic Law, PHAA, etc is an asset. Sound knowledge in project management, implementation, monitoring and evaluation is preferred. Experience in Google Suite application is an assetLanguage Requirements:
Full working knowledge (fluency) of English is essential. Contract type, level and durationContract type: Local Individual Contract Agreement (LICA) Contract level: ICS-9/LICA-9 Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
This vacancy is open only to Papua New Guinea nationals or those who have a valid residence permit in the country of assignment. Additional Information
Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
Terms and Conditions
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.