Description

Job Description

Job title:

Procurement Officer

Work Location:

Freetown

Department:

Supply Chain

Reports to:

Procurement Manager

Line Management

No

Duration of Contract

12 months with possibility of Extension.

Requisition #

Application Status

External Advert

Organization Profile

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health centre and to referral hospitals.

Position Overview

The Sourcing team is responsible for a full spectrum of sourcing activities including requests for quotations, bid management and analysis, and purchase plan development. The Sourcing Officer plays an important role in supply chain optimization and will receive requests for procurement, prepare requests for quotation, communicate directly with suppliers and requestors, and will support additional strategic sourcing initiatives such as cost-saving identification, contract management, formulary and item master management, and vendor performance tracking. The Sourcing Officer will be responsible for vendor solicitation and management for a diverse range of goods and services including medication, medical and lab supplies, infrastructure, IT, fleet, and customs clearing and transportation. The Sourcing Officer must be detail oriented, organized, and proactive, with a service-oriented mindset and strong communication skills. The position is full time and reports to the Procurement and Logistics Manager

Essential Duties and Responsibilities:

• Submit Requests for Quotations, Requests for Information, and Requests for Proposals, ensuring that Partners In Health (PIH) product/service requirements are properly communicated to vendors.
  • Analyze Requests for Quotations, Request for Information, and Request for Proposals using bid analysis template
  • Create purchase orders in ERP system and confirm orders with vendors; ensure requesters are kept updated about order status
  • Work with logistics colleagues and vendors to resolve discrepancies in received quantities and ensure inventory is accurate
  • Manage invoices and paperwork with finance team; coordinate payment with suppliers
  • Maintain vendor database with up to date information. Ensure new vendors are vetted according to PIH Procurement Policy and that proper documentation is collected.
  • Research and evaluate vendor’s new and existing vendors on parameters such as price, quality, selection, service, support, availability, reliability, and production and distribution capabilities.
  • Maintain up to date sourcing and contract data in PIH’s enterprise resource planning (ERP) system, Open Boxes.
  • Identify opportunities for cost savings and formulate proposals. Track sourcing savings throughout the year.
  • Support in identifying, negotiating, implementing, and tracking supplier contracts.
  • Implement sourcing activities and process improvements in compliance with PIH procurement policies as well as funder requirements as applicable.
  • Interface with other teams (clinical, finance) to ensure timely and accurate budgeting for supplies and equipment.

  • Education and Work Experience Requirements:

    • 3-5 years of relevant work experience, or 1-3 years of experience and a degree in a related field. Relevant fields include: Global Health, Humanitarian Logistics, Supply Chain, International Development, Pharmacy, Business, Healthcare Administration, or similar.
      • Demonstrated success managing large orders or data sets with high attention to detail.
      • Demonstrated success responding to a high volume of requests and ability to react to needs with a sense of urgency and a service-oriented mindset.
      • Experience using enterprise resource planning (ERP) systems or proven ability to learn new electronic systems quickly. Advanced Excel skills.
      • Ability to follow established processes and experience implementing process improvements.
      • Willingness to do important repetitive tasks and data entry and ability to see their connection to larger team and organizational goals.
      • Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and countries.
      • Interest in social justice strongly desirable.

        Prevention of Sexual Exploitation and Abuse

        Partners In Health Sierra Leone is dedicated to preventing unwanted behavior in the workplace, including sexual harassment, exploitation, abuse, financial misconduct, and ensuring the welfare of those, we serve. We expect all staff, consultants, contractors, vendors, and volunteers to uphold these values as outlined in our code of conduct.

        The successful candidate will receive appropriate training and must adhere to the organization’s safeguarding policies. Employment offers are contingent upon satisfactory references and screening checks, which may include criminal records and terrorism finance checks.

        As a participant in the Inter-Agency Misconduct Disclosure Scheme, we request information from previous employers about any instances of sexual exploitation, abuse, or harassment. Additionally, Partners In Health Sierra Leone will share records of such misconduct with other agencies upon staff departure, ensuring transparency and accountability. By applying, candidates acknowledge and agree to these recruitment procedures.

        Social Justice

        We are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.

        Method of Application.

        Interested candidates are required to apply through our website: www.pih.org/employment. In your application, please ensure to include names, addresses, email addresses, and telephone numbers of three (3) referees not later than 12:00pm GMT (Midnight) on Tuesday 9th September, 2025.