Job Summary
The Procurement Manager will support the Meeting Target and Maintaining Epidemic (EpiC) and the STRengthening Infectious Disease DEtection Systems (STRIDES) projects in the Republic of Uganda. S/he will be responsible for the efficient coordination and management of procurement functions for FHI 360 Uganda Country Office. S/he will manage the day-to-day operations and systems coordination related to the procurement of various supplies and services in support of FHI 360 projects in Uganda.
Accountabilities:
Implements and/or maintains the standard of FHI 360 Uganda Country Office procurement policies and procedures.
Manages the procurement process and inventory of office supplies, computer peripherals, software, cell phones, furniture, publications, subscriptions, medical equipment and pharmaceuticals for both domestic and country offices, in accordance with the FHI 360 Uganda Country Office and donor-specific polices
Ensures that FHI 360 and donor procurement policies and procedures are adhered to at all times.
Coordinates with the finance, administration, and program teams to ensure integrated internal controls, timely payment of vendors and complete, auditable support documentation.
Ensures that transparent and responsive procurement processes are implemented and maintained.
Develops and implements logistics plans, budgets, and procedures to maximize compliance with customer needs within budget constraints.
Establishes and maintains ethical, professional working relationships with suppliers.
Routinely communicates, coordinates and plan with the relevant requesting staff/programs regarding the order and delivery of supplies.
Provides financial reporting and reconciliation of inventories.
Acts as liaison with accounting to ensure that all supplies and services are delivered on time, purchase orders are paid as due and accounts are maintained currently.
Maintain supplier information for regularly purchased items and be informed of current local market conditions.
Supports and provides appropriate procurement training on procurement and logistics procedures and policies to FHI 360 Country Office staff as required to ensure compliance with government regulations and documentation requirements pertaining to exports.
Manages and maintains up-to-date and accurate procurement tracker for FHI 360 Uganda Country Office and various projects.
Supports performance management and professional development of any direct reports including ongoing feedback, coaching, and career support.
Performs any other duties or tasks delegated by the supervisor.
Applied Knowledge & Skills:
Comprehensive knowledge of procurement and logistics standards and practices.
Working knowledge of company policies and procedures regarding budgets and contracts.
Excellent oral and written communication skills.
Strong critical thinking and problem solving skills.
Ability to influence, motivate and negotiate to ensure compliance and company objectives and goals are met.
Problem Solving & Impact:
Works on problems of diverse scope that requires analysis and evaluation of identifiable factors.
Exercises judgment with defined policies and procedures in selecting methods and techniques for obtaining solutions.
Decisions made generally affect specific functional areas with cost and failure to achieve short term goals of the company.
Supervision Given/Received:
Manages staff to meet departmental and organizational goals.
Accounts for the budget, methods, and training of staff to achieve results.
Develops and recommends solutions to meet internal and external needs of the company and department.
Reports to the Director of Finance and Administration.
Education: **
Bachelor's Degree or international equivalent in Business Administration or related field acquired from a recognized institution.
A full professional qualification in procurement, eg Chartered Institute of Procurement and Supply (CIPS) or related, is required.
Additional qualification/certifications in procurement or business management will be of added advantage.
Experience: **
A minimum of 10 yearsโ practical experience in the field of procurement and supply management with demonstrable knowledge of public procurement laws of Uganda and various donors, in particular, the United States Government agencies.
Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
Must be able to read, write and speak fluent English.
Prior management experience preferred.
Prior work in a non-governmental organization (NGO).
Typical Physical Demands:
Typical office environment.
Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
Ability to sit and stand for extended periods of time.
Ability to lift/move up to 5 lbs.
Technology to be Used:
Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements:
Ability to travel domestically 10% - 25%
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
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