Please note the appropriate Tier indicated in the vacancy title and ensure that you are holding the applicable contract as defined below:
- Tier 1: UNDP/ UNCDF/ UNV staff holding permanent (PA) and fixed term (FTA) appointments (defined as โinternalโ candidates).
- Tier 2: UNDP/ UNCDF/ UNV staff holding temporary appointments (TA) and personnel on regular PSA contracts.
- Tier 3: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates. ย Background UNDP is striving to ensure its procurement function and practices are an integral part of UNDPโs competitive advantage as a development partner of choice. This requires placing more attention on strategically integrating procurement at the project design stage, stimulating innovation in specifications and technologies, and adopting more sustainable production and consumption practices that align with UNDPs sustainable development goals.ย Sustainable procurement means making sure products, services, and purchases are as sustainable as possible with the lowest environmental impact and most positive social results. In implementing UNDP strategic procurement priorities, Country offices will strive to use flexible methods for high-value/low-risk and timely delivery that meet the needs of its clients and key stakeholders. ย UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. ย ย Position Purpose Under the guidance and direct supervision of the Operations Manager, the Procurement Associate provides leadership in execution of procurement services in Country Office ensuring their effectiveness, transparency, and integrity. The Procurement Associate supervises and leads the staff supporting procurement. S/he promotes a client-focused, quality, and results-oriented approach in the Unit. ย The Procurement Associate works in close collaboration with Operations, Programme and project teams in the Country Office, Region and UNDP HQ as well as with vendors and Government officials to deliver information, provide advisory support, and resolve complex procurement-related issues. ย UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration. ย ย Duties and Responsibilities 1.) Administer and support implementation of innovative and sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money.
- Ensure full compliance of procurement activities with UNDP rules, regulations, policies, and strategic priorities through implementation of effective internal controls and proper functioning of UNDPโs clientโoriented procurement management system.
Technical Competencies
PROCUREMENT SOURCING: Ability to find, evaluate and engage suppliers of goods and services. FINANCIAL ANALYSIS: Knowledge of evaluating businesses, projects, budgets, and other finance related transactions to determine their performance and suitability. PROCUREMENT MANAGEMENT: The ability to acquire goods, services or works from an outside external source STAKEHOLDER MANAGEMENT: Ability to work with incomplete information and balance competing interests to create value for all stakeholders. ย Required Skills and Experience ย Education: Secondary education is required. A university degree in Business Administration, Public Administration, Finance, Economics or equivalent will be given due consideration, but it is not a requirement. CIPS level 3 is highly desirable for this position and candidates holding this level at the time of application will have a distinct advantage. If the desired certification is not available at the time of recruitment, it should be obtained within one year of recruitment. Candidates holding a CIPS certification at any level below at the time of application will have a proportionate advantage. ย Experience, Knowledge and Skills: Minimum of 7 years (with high school diploma) or 4 years (with bachelorโs degree) of relevant progressively responsible administrative experience is required at the national and international level. At least 3 years in managing public sector procurement of goods and services would be an advantage.ย Experience in the industry and understanding of procurement principles, and strong negotiation and analytical skills. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge web-based management systems such as ERP. Experience working in procurement within the UN system or international organizations is desirable. Experience with large-scale or complex procurement projects is desirable. Experience with e-procurement systems and procurement software is desirable. Contract management experience, including negotiation and administration is desirable. Knowledge of UNDP procurement policies and global procurement practices is desirable. Familiarity with UNDP financial systems (e.g., Quantum) or similar ERP tools is desirable. Knowledge of sustainability and ethical procurement practices is desirable. High-level documentation and reporting skills are desirable. ย Languages: Fluency in the English language is required. Knowledge of Spanish is desired. ย Important applicant information All posts in the GS categories are subject to local recruitment. ย Equal opportunity As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.ย ย UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all. ย Sexual harassment, exploitation, and abuse of authority UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. ย Right to select multiple candidates UNDP reserves the right to select one or more candidates from this vacancy announcement.ย We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. ย Scam alert UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.