Procurement & Logistics Assistant

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
  Context

Under the overall supervision of the Head of Sub-office and direct supervision of Logistics & Procurement Officer, the successful candidate will be responsible for the implementation of all IOM logistics and procurement activities in Niamey.

1. Receive and review requisitions for clarity of specifications, obtain additional information if considered necessary and liaise with the Programs and, if necessary, confirm that the requisite budgetary resources exist with Finance Unit. 
2. Prepare the Purchase Orders / contracts and ensure financial authorization is received from the Procurement and Logistics Officer, Program Managers, RMO, COM, and MSCU according to Purchase Authorization Threshold..
3. Follow-up on purchase orders status and keep customers abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions.
4. Conduct first review of vendor invoices to ensure compliance with POs/Contracts and goods/works/services received. Submit with supporting documentation Payment Requests to the main office.
5. Ensure that all contracting, procurement files are systematically archived and managed with proper labeling.
6. Provide technical information to all staff in the office on procurement related instructions and procedures.
7. Perform logistics tasks related to property and asset management, warehousing, insurance coverage, maintenance, and transportation.
8. Support the coordination of transportation needs and drivers’ movements; verify all logbooks are properly maintained and monitor fuel consumption and vehicle’ maintenance records.
9. Monitor activities of contractors working on the office premises. 
10. Support the organization of meetings, workshops and trainings. 
11. Undertake any other duties within the incumbent’s capabilities that might be assigned by management. Education
    • High school degree in Logistics, Administration and Finance, or other diploma in a similar field, with a minimum of four (4) years of professional experience in the field.
    • Bachelor degree in Logistics, Administration and Finance, or other diploma in a similar field, with a minimum of two (2) years of professional experience in the field. Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
      • Strong personal commitment; results-oriented; efficient and flexible; respectful of cultural diversity; very detail-oriented;
      • Strong ability to work alone and harmoniously with a group;
      • Must be willing to travel in the field;
      • Good computer skills, including internet Skills
        • xxx Add in details xxx Languages
          • Fluency in French (oral and written) is required
          • English oral and written is an advantage
          • Knowledge of local languages is an advantage IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
12. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 1)
13. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.