PROCUREMENT AND FINANCE ASSOCIATE
Please note that the deadline is based on Korean Standard Time Zone (KST, UTC+9)
INTRODUCTION TO GGGI
The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page.
GGGIโs programme in Kenya and Ethiopia supports inclusive green growth by advancing biodiversity conservation and the development of a sustainable bioeconomy across key economic sectors. Through close collaboration with national stakeholders, the private sector, civil society, and development partners, GGGI supports both countries in integrating biodiversity considerations into economic planning, investment decisions, and business practices, in line with the Convention on Biological Diversity (CBD) and national biodiversity priorities, including the National Biodiversity Strategy and Action Plan (NBSAP).
The IKI-funded SYMBIOTIC project on Mainstreaming Biodiversity into the Economic Sectors, implemented in Kenya and Ethiopia, is part of a broader multi-country effort to position biodiversity as a driver of sustainable economic development rather than a stand-alone conservation issue. In both countries, the project focuses on private sector engagement, biodiversity and nature-positive finance, and the mainstreaming of biodiversity into economic sectors, while supporting the implementation of national NBSAPs and commitments under the CBD.
POSITION SUMMARY
Under the supervision of the Manager, Africa Strategy and Partnership & Head of Kenya Office, the Procurement and Finance Associate ensure process integrity across finance, procurement, and HR functions. The role delivers consistent quality and compliance with GGGI policies, donor requirements, and work plans, supporting timely and efficient project implementation.
PURPOSE
This position aims to ensure operational integrity and compliance across finance, procurement, and administrative functions for the SYMBIOTIC project, which is implemented concurrently in Kenya and Ethiopia. The role provides essential administrative and operational support to enable timely and effective project delivery. Key contributions include:
Managing financial transactions, reconciliations, and reporting with accuracy and transparency in line with GGGI and donor requirements. Developing and implementing procurement plans and requisition procedures aligned with project timelines and funding agreements. Coordinating HR and administrative processes to support recruitment, onboarding, and operational continuity for project teams in both countries. By safeguarding process integrity and sustaining high-quality standards, this position ensures smooth operations and contributes to the successful achievement of project objectives across both locations.
ENGAGEMENT
Advise the team on the procedures, policies, and tools of all operational transactions for project or output delivery. Identify issues across projects and workstreams and advise project staff on remedial measures in order to maintain integrity of delivery. Identify issues and risks that will affect consistent project and program delivery and report these to the relevant Project Manager(s) and Country Representative. Collaborate with the Finance and Corporate Services (FCS) at the Africa Regional at HQ to incorporate global practices and guidelines into the country operations. Maintain effective communication with partners and stakeholders to ensure smooth implementation and compliance.
DELIVERY
Develop, manage, monitor and report on detailed budget execution plans and schedules in line with yearly work programs and budget lines, highlighting potential risks in budget execution Coordinate operational processes across Kenya and Ethiopia, ensuring alignment with project timelines and donor requirements in a matrix organizational structure. Proactively identify competing priorities and make informed decisions to maintain operational integrity and timely delivery across both country programs. Consolidate financial documentation for projects and ensure accuracy of project financial reporting. Verify data and ensure data entry and document consistency from spending and expenses of specific project/output management. Assist the team in all procurement processes, including negotiation definition between project leads and vendors, contract issuance, authorization of payments, submission of claims, requisition transactions, others Maintain country program documentary filing systems and ensure financial reporting/documentary quality to support monitoring and reporting for GGGI, donors, government counterparts and other program stakeholders. Support the recruitment and oversee onboarding of new staff and individual consultants.
REQUIREMENTS
QUALIFICATIONS
Bachelorโs degree in business administration, finance, accounting, human resources, or a related field of study is required (masterโs degree desirable) Certifications in accountancy, project management, human resources management, procurement, information technology systems, database management, and knowledge management are highly desirable. Preferably 3~5 years of professional work experience in at least 4 of the following areas: finance, accounting, project management, human resources management, operations, logistics, and procurement, and a minimum of four years with an international organization, international NGO, or multinational business. Demonstrated a firm grasp of corporate policies and procedures and extensive hands-on experience with online operational systems, including ERP and project management systems. Fluency in English and Swahili (written and spoken) Holds a Kenya working visa.FUNCTIONAL
Demonstrated experience working in a regional or multi-country context, preferably within a matrix organizational structure. Strong ability to assess priorities, manage ambiguity, and make sound decisions under pressure. High cultural sensitivity and interpersonal awareness to navigate diverse teams and stakeholder environments effectively. Proven track record of coordinating administrative and operational support for complex, donor-funded projects across multiple locations. Leadership, teamwork, and creative problem-solving abilities. Ability to work independently while following agreed work plans and instructions. Excellent organizational and management understanding and demonstrated experience successfully mainstreaming safeguards, gender, poverty reduction, and social inclusion.CORPORATE
Understand and actively support GGGIโs mission, vision, and values. Promote an organizational culture of trust, transparency, respect, and financial management. Excels at problem-solving, asks questions, seeks support when needed, and quickly shares information and knowledge with others internally and externally. Manage emotions and stress positively, be receptive to feedback, build rapport, and resolve conflict easily. Strong ability to work independently and/or remotely while maintaining productivity. Excellent oral and written communication skills in English, including public speaking with all staff and stakeholders
Child protection โ GGGI is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. GGGIโs Child Protection Policy is written in accordance with the Convention on the Rights of the Child.