ORGANIZATIONAL OVERVIEW
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, and technologyโ creating a unique mix of capabilities to address todayโs interrelated development challenges. FHI 360 serves more than 70 countries, all 50 U.S. states, and all U.S. territories. FHI 360โs Crisis Response team has been responding to the humanitarian emergency in Northern Ethiopia through an integrated health, nutrition, WASH, and Protection project to meet the critical needs of the conflict-affected population. FHI 360 is also operating in Somali Region in Eastern Ethiopia to meet the immediate needs of the drought-affected population and is implementing integrated humanitarian programming with the Ethiopia-based national organization, Pastoralist Concern (PC).
Summary of the position:
Under the supervision of the Senior Pharmaceutical Officer, the pharmacy assistant will support health and nutrition programming in the catchment health facilities of the Woldya field office. He/she will manage both medical and non-medical warehouses and carry out daily activities related to pharmaceutical and non-pharmaceutical inventory. Responsibilities include receiving pharmaceuticals and non-medical items, storing them according to established guidelines, issuing them to health facilities, and monitoring their proper utilization. He/she will maintain accurate records of receiving, storing, and dispatching medical and non-medical items in line with FHI 360 protocols. The Pharmacy assistant will work closely with the logistics team to ensure proper dispatching and distribution practices are followed for all items. He/she will travel to health facilities to conduct supportive supervision, assess facility needs, and collect data related to pharmaceutical availability and consumption. The assistant will also collaborate with RHB pharmacy professionals to ensure consumption is being tracked and to support improvements in pharmaceutical supply chain management within health facilities. Additionally, he/she may assist the logistics team with related activities.
Principal Duties and Responsibilities:
- Manage medical and non-medical warehouses.
- Maintain the proper condition of medical and non-medical warehouses, including temperature control, organized layout, and hygiene.
- Ensure that all incoming goods meet the requested specifications and that Goods Received Notes (GRNs) are prepared in a timely manner.
- Receive incoming items, store them according to established guidelines, and distribute them to health facilities.
- Ensure the store is arranged to allow clear identification of all items, with goods stacked in a logical sequence and labeled appropriately.
- Ensure proper cold chain management throughout the entire cycle.
- Monitor stock levels in relation to alert thresholds, stockouts, expiry dates, and medications set to expire within six months.
- Coordinate the loading and unloading of goods during arrival and dispatch.
- Prepare periodic inventory reports and perform stock reconciliations, ensuring any variances in stock levels are promptly communicated to the line manager.
- Participate in regular physical inventory counts.
- Ensure proper handling of expired and/or damaged products.
- Pack shipments according to transport type; label freight with destination, number of packages, waybill, weight, and transport mode; and assign shipping numbers as directed by the line manager.
- Generate monthly warehouse report.
- Maintains accurate records of receiving, storing, and dispatching medical and non-medical items at the warehouses, in accordance with FHI 360 protocols (both paper and electronic records).
- Keep records of serious untoward incidents such as drug errors, poor quality, or expired drugs, as requested by the line manager.
- Maintain records of drug consumption and stock levels.
- Provide regular updates on item inventory to the program team.
- Update all warehouse files in a timely manner, prepare a monthly report on the management of medical and non-medical items, and share it with the line manager.
- Travel to health facilities to conduct supportive supervision, to assess the pharmaceutical and training need of health facilities and to collect data related with pharmaceuticals availability and consumption. Expected to participate in data collection towards indicators.
- Coordinate with the logistics department on item orders, buffer stocks, and timely distribution to field sites.
- Follows established departmental policies, procedures, and objectives; continuous quality improvement goals; and safety and environmental standards.
- Ensure the effective and efficient use of all FHI 360 resources to minimize costs and maintain workplace safety.
- Performs miscellaneous job-related duties as assigned by the Health and Nutrition team or Logistics team, provided these activities do not interfere with routine work tasks.
- Perform other duties as assigned by the line manager.
Applied knowledge & skills:
- Proficiency with database management software and on-line search tools required.
- Has sensitivity to cultural diversity and understanding of the political, contextual, and ethical issues in assigned areas.
- Articulate, professional, and able to communicate in a clear, positive manner with clients and staff.
- Excellent oral and written communication skills.
- Excellent organizational and analytical skills.
- Demonstrated proficiency with using Microsoft Office Suite required.
- Ability to analyze and interpret data, identify errors, and prepare reports.
- Ability to solve problems and implement corrective action as needed.
- Must be able to read, write, and speak fluent English.
Problem Solving & Impact:
- Works on problems of moderate scope that require analysis or interpretation of various factors.
- Exercises judgment within defined procedures and practices to determine appropriate action.
- Builds rapport with internal and external staff.
- Decision may affect a work unit or area within a department.
Education:
- Associate degree in pharmacy.
Experience:
- Minimum 2 years of experience working as a pharmacist.
- Previous experience working with donor funded programs especially USAID/BHA a plus.
- Previous Experience working with a humanitarian organization is advantageous.
- Ability and willingness to travel to the program implementation sites and stay in the field.
- Current, active professional registration as a licensed pharmacist in Ethiopia with no restrictions.
- Ability to work in an environment where there are physical discomforts associated with change in weather or security.
- Excellent inter-personal, communications and representative skills (written, oral, cross-cultural).
- Outstanding knowledge of MS Office and pharmaceutical databases.
- Excellent communication skills in the local language, working knowledge of English
Technology to be Used:
- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicantsโ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicantโs tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others โ and yourself.Please click here to continue searching FHI 360's Career Portal.
- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
- Associate degree in pharmacy.