The Position:
The Personal Assistant (PA) provides critical senior level, administrative, clerical office and communications support, as a direct report of the Country Representative.ย
How you can make a difference:
UNFPA is the lead United Nations agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The UNFPA Strategic Plan for 2026-2029 articulates the organizationโs response to a complex global environment, providing a roadmap for resilience and renewal. It is designed to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and the achievement of the Sustainable Development Goals by 2030. This mandate is pursued through a focus on four interconnected outcomes: ending the unmet need for family planning; ending preventable maternal deaths; ending gender-based violence and harmful practices; and adapting to demographic change through evidence and rights-based policies.ย
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards and who will defend them courageously and with full conviction.
ย UNFPA is seeking candidates who transform, inspire, and deliver high-impact and sustained results and ensure effective external relations, communications, and partnership-building and resourceย mobilisation in a rapidly changing development and funding landscape. We need staff who are transparent, exceptional in how they manage the resources entrusted to them, and who commit to delivering excellence in programme results.
Job Purpose:
As the key interface with staff members in the Country Office,ย ย ย you will be responsible for maintaining full confidentiality, upholding protocol, managing information flow and following up on deadlines and commitments.ย You will also facilitate knowledge building and management; provide logistical support; support communications; and coordinateย clerical services. The jobโs major focus is onย the coordination of the participation of the Representative in meetings and other key events, as well as support for the engagement of the Country Office in various corporate initiatives that are not limited to any specific area of UNFPAโs mandate.
You would be responsible for:
- Ensuring optimal communication flows between the Representative and the staff of the CO, as well as external counterparts.ย In consultation with other CO personnel, responding to requests for information, in a timely, discrete manner.
- Maintaining strong follow-up with the Office of the Resident Coordinator, including in the context of UN Country Team meetings and other processes as part of the UN Sustainable Cooperation Framework.
- Preparing documentation and presentations, including correspondence, briefs and reports, and researching and collating material to meet the Representativeโs needs for official trips and meetings. This includes working and following-up with relevant program and operations team colleagues to support the preparation/compilation of briefing notes and talking points, summaries and background documentation required by the Representative for all official meetings and missions,ย
- Undertaking logistical administrative and financial arrangements in consultation with relevant Operation colleagues for meetings and workshops involving the Representative .ย
- Managing the Representativeโs calendar and schedule of appointments; receiving high-ranking visitors/officials by being responsible for protocol matters; taking minutes as required; screening calls with tact and discretion; preparing informal translations and acting as interpreter if required, contracting translators from internal roster if needed.
- Managing all aspects of the Representativeโs travel arrangements, including managing administrative files for mission and travel,ย compiling draft mission reports for the Representativeย
- Assisting the Representative with political/environmental scanning by coordinating information gathered from a variety of sources.
- Provides support to the involvement of the Representative in corporate initiatives, such as interdivisional working groups and regional initiatives. Consolidates updates on UN-wide changes that may be afoot.
- Any other assistance that may be required to support the Country Representative in delivery of the country office priorities.ย
- Serve as office secure bids receiver for the office procurement, provide basic administrative, finance and human resources support to operations unit when and as required.
Qualifications and Experience:ย
Education:
Completed Secondary Level Education required. First level universityย degree is desirable
Knowledge and Experience:
- Six years of relevant experience in administration
- Strong interpersonal and organisational skills.
- Proficiency in current office software applications.ย ย ย ย
- Good written and verbal communication skills.
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Demonstrated ability to take the initiative and be proactive.
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Languages:
Fluency in English, Uzbek and Russian is requiredย ย ย
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Required Competencies:
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Values:
- Exemplifying integrity,ย
- Demonstrating commitment to UNFPA and the UN system,ย
- Embracing cultural diversity,ย
- Embracing change
Functional Competencies:
- Providing logistical support
- Managing data
- Managing documents, correspondence and reports
- Managing information and work flow
- Planning, organising and multitasking
Core Competencies:ย
- Achieving results,
- Being accountable,
- Developing and applying professional expertise/business acumen,
- Thinking analytically and strategically,
- Working in teams/managing ourselves and our relationships,
- Communicating for impactย
Managerial Competencies:
- Providing strategic focus,
- Engaging in internal/external partners and stakeholders,
- Leading, developing and empowering people, creating a culture of performance
- Making decisions and exercising judgment
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Compensation and Benefits:ย
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
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Disclaimer:
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm
In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.ย
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - clickย here to learn more.