Background UNDP signed Country Coordinating Mechanism (CCM) Funding agreement in February 2025. The overall goal of the project is to ensure effective functioning of the CCM Suriname in accordance with the Global Fund to Fight Aids, Tuberculosis and Malaria Guidelines and Requirements for CCMs. ย Oversight is a key function of the Country Coordinating Mechanism (CCM), focusing on the essential financial, programmatic and management aspects of the grant portfolio. Global Fund supported interventions contribute to the broader national health response via an enhanced use of strategic information and a risk management approach. The CCM Secretariat (particularly through the Oversight Officer) plays a key support role for this function, which ranges from facilitating logistical arrangements and coordination with the oversight committee to information synthesis and analysis. ย This document can be used when an Oversight Officer is part of the staff of the CCM Secretariat or in cases where an Executive Secretary is directly supporting the implementation of oversight activities for the CCM. The document also considers specific tasks for countries currently preparing for or already going through transition-related processes. ย The Objectives of the Position are:
Facilitate and support analytical data-driven discussions and decision- making. Provide support to oversight planning and implementation. Provide technical and administrative support to the CCM oversight committee. Under the overall supervision of the UNDP Deputy Resident Representative and in consultation with the CCM Secretary and CCM Executive headed by the CCM Chair, the Oversight Officer will be responsible for supporting the CCM in the overall implementation of the project focusing mainly on the financial, programmatic and management aspects of the grant portfolio. ย Duties and Responsibilities ย 1.Support Oversight Planning and Implementation
Update the CCM oversight plan in coordination with the Executive Coordinator and the oversight committee and obtain full endorsement for this plan by the CCM. The Oversight Officer will then ensure the plan details specific activities, tools and methods for data collection, analysis and reporting, individual and/or constituency responsibilities, relevant elements and indicators related to risk management, issues related to sustainability or transition (where relevant), and realization of co-financing commitments / co-financing tracking (if possible, based on country context). The oversight officer then ensures the plan, tailored to the countryโs grant objectives and priorities, is implemented. Assist the oversight committee in the implementation of the annual oversight work plan. Ensure the implementation of activities of the oversight process (i.e. collection of information, analysis, provision of recommendations to the CCM General Assembly, following up on actions decided by the CCM and sharing oversight information with the Global Fund on a frequent basis). Communicate/coordinate with Principal Recipients (PRs) in the preparation and presentation of oversight reports (based on key insights from the CCM dashboard, progress update/disbursement requests (PUDRs), Grant Management Dashboards, and/or other reporting tools available). ย ย ย ย ย If dashboards are available, manage and lead their generation, presentation and analysis.
If dashboards are not available, develop and provide appropriate templates and liaise with PRs to establish clear procedures and formats for frequent information sharing. In transition preparedness settings:
Support the oversight of the implementation of a transition plan. Conduct oversight of agreed actions to strengthen sustainability of the national response and/or health systems. Support CCMs to identify key sustainability, transition and co-financing priorities for targeted efforts. Share and disseminate knowledge on sustainability, transition and co-financing priorities. In countries with transition grants (i.e., that are transitioning from Global Fund financing):
Ensure adequate oversight of implementation of activities detailed in the transition grant and transition plan. 2. Provide Technical and Administrative Support to the CCM Oversight Committee
Support the oversight committee in the implementation of oversight activities throughout the Global Fundโs grant life cycle (i.e., funding request preparation, grant-making, implementation and closure). Support the preparation and implementation of quarterly oversight committee meetings, ensuring all relevant information is adequately synthesized and organized to facilitate discussions. Support the oversight committee in the preparation and implementation of information collection activities, including meetings with PRs, site visits, consultations with specific groups (e.g., community-based monitoring initiatives, where these exist). Develop and share procedures and templates to conduct site visits and support the oversight committee in their implementation. Whenever possible, leveraging other in-country field visits (e.g. field visits organized by the Ministry of Health and other donors, etc.). Specific tasks include:
Analysis of issues to be explored during the site visit. Documentation of the site visit teamโs findings and recommendations. Submission of the site visit findings and recommendations to the oversight committee. Ensure that all oversight committee members are informed about Global Fund oversight policies, guidelines and tools. Develop minutes of oversight committee meetings, including recommendations provided and actions agreed. Track CCM decisions and actions based on the oversight committeeโs recommendations. Carry out additional tasks under this operational area as requested by the CCM chair. 3. Facilitate and support analytical data-driven discussions and decisions and knowledge sharing
Synthesize and analyze relevant information from different sources to support data-driven discussions of the CCM and its committees. Analyze data and triangulate with site visit reports to identify critical implementation and risk mitigation challenges of PRs. Summarize critical grant implementation issues and present them to the oversight committee using the available formats/tools. Ensure that all key processes are driven by strategic information drawn from in-country sources and Global Fund-specific-supported interventions. Work with the Global Fund Country Team, PRs, and the oversight committee to hold and maintain ongoing data-driven dialogue for grant performance purposes. The data-driven dialogue includes the identification and analysis of key financial, programmatic, management and risk-related issues/information contained in PR reporting tools and/or available oversight tools. An important aspect of analysis is the assessment of consistency of financial and programmatic data as well as the potential effect of identified risks on grant performance and on national program performance. Support the CCM (through the oversight committee) to actively oversee and manage risks, by ensuring that they are adequately identified and mitigated. This includes taking part in the development of risk assurance planning and validation processes. Support the oversight committee in tracking the status of co-financing commitments using available tools or procedures. Oversee timely and accurate updates of reporting tools (e.g. dashboards, where these exist) and support the oversight committee presentations to the CCM. Ensure that information from community-based monitoring initiatives (where these exist in the country) is considered and incorporated in the oversight assessments and reports. Identify, synthesize and document best practices and lessons learned that are generated from the project and implementing partners. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization ย Key Performance Metrics
Quarterly tracking and reporting on the absorption of resources available for oversight within the CCM funding agreement. Timely submission of analysis/technical summaries/completed oversight tools to support the oversight committee meetings. At least five working days before each meeting is considered best practice. Timely submission of draft minutes of oversight committeeโs quarterly meetings with PRs to the oversight committee. Three working days after each meeting at the latest is considered best practice. Timely submission of site visit reports to the oversight committee chair. Three working days after each visit is considered best practice. Biannual oversight orientation for all new oversight committee members. ย Institutional Arrangement Under the overall supervision of the UNDP Deputy Resident Representative, the Oversight/Transition Officer reports to the CCM Chair and is accountable to the CCM General Assembly. In addition, the Oversight Officer liaises and coordinates with the CCM Oversight Committee, CCM Secretariat Staff, CCM Executive Committee, the Country Team (when possible and during country visits), and Principal Recipients. ย *The CCM Secretariat serves the CCM as well as its appointed committees. The Secretariat is under the direct supervision of the Chair of the CCM. ย ย Competencies Core Competencies
ACHIEVE RESULTSย - LEVEL 1:ย Plans and monitors own work, pays attention to details, delivers quality work by deadline. THINK INNOVATEVELY - LEVEL 1:ย Open to creative ideas/known risks, is pragmatic problem solver, makes improvements. LEARN CONTINUOUSLY - LEVEL 1:ย Open minded and curious, shares knowledge, learns from mistakes, asks for feedback. ADAPT WITH AGILITY - LEVEL 1:ย Adapts to change, constructively handles ambiguity/uncertainty, is flexible. ACT WITH DETERMINATION - LEVEL 1:ย Shows drive and motivation, able to deliver calmly in face of adversity, confident. ENGAGE AND PARTNER - LEVEL 1:ย Demonstrates compassion/understanding towards others, forms positive relationships. ENABLE DIVERSITY AND INCLUSION - LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination. ย Cross-Functional Competencies
EFFECTIVE DECISION MAKING
SYSTEMS THINKING:ย Take decisions in a timely and efficient manner in line with one's authority, area of expertise and resources and take into consideration potential wider implications. NEGOTIATION AND INFLUENCE: Reach a common understanding/agreement, persuade others, resolve points of difference through a dialogue, negotiate mutually acceptable solutions and create โwin-winโ situations. BUSINESS MANAGEMENT
PARTNERSHIP MANAGEMENT: Build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies. OPERATIONS MANAGEMENT: Ability to effectively plan, organise and oversee different parts of corporate operations, simultaneously and in an integrated way, in order to convert the organisationโs assets into the best results in the most efficient way. Knowledge of relevant concepts and mechanisms.
Technical Competencies
EXTERNAL RELATIONS & ADVOCACY
PUBLIC RELATIONS:ย Ability to build and maintain an overall positive public image for the organisation, its mandate and its brand, while ensuring that individual campaigns and other communications and advocacy initiatives are supported in reaching the public. COMMUNICATIONS - ADVOCACY STRATEGY AND IMPLEMENTATION: Ability to create and implement advocacy strategies which lead to impactful change. 2030 AGENDA PEOPLE
HEALTH:ย Support to Global Fund and other Health Programmes ย Required Skills and Experience ย Education:
Advanced university degree (master's degree or equivalent) in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences, or related field is required, or A first-level university degree (bachelorโs degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree. Experience:
Applicants with a Masterโs degree (or equivalent) in a relevant field of study are not required to have professional work experience. Applicants with a Bachelorโs degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience in a multi-stakeholder environment, within Government, NGO or an International Organization is required. Proficiency in the use of Microsoft Office, particularly Microsoft Excel and Microsoft Project. Proven experience in effectively engage with teams and organizational stakeholders including high-level officials from the government, NGOs, UN agencies and the private sector. Desired additional skills and competences:
Proven track record of working experience in development priorities and challenges in Suriname and the SDG agenda. Experience with financial, administrative and/or project information and knowledge management. Experience in supporting analysis and results reporting. Experience in project-level or state/national-level monitoring and evaluation system implementation. Familiarity with the Global Fund CCM Policy and Oversight Function. Familiarity with Surinameโs development priorities and the SDG agenda, especially health system. ย Languages:
Fluency in Dutch and English is required. ย Important applicant information All posts in the NPSA categories are subject to local recruitment. ย Equal opportunity As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.ย ย UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all. ย Sexual harassment, exploitation, and abuse of authority UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. ย Right to select multiple candidates UNDP reserves the right to select one or more candidates from this vacancy announcement.ย We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. ย Scam alert UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.
