Operations Assistant
Job Vacancy | Tuesday, February 3, 2026
SHARE THIS PAGE
- Reference Number 260026 Position Grade TL1 Department Private Sector Operations Department Division Office of the Director General, PSOD Location Asian Development Bank Headquarters Date Posted Tuesday, February 3, 2026 Closing Date Tuesday, February 17, 2026 11:59 p.m. (2359 Manila Time, 0800 GMT)
Join Our Mission to Foster Prosperity in Asia
Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.
Organizational Setting and Reporting Relationship
The position of Operations Assistant is assigned to the Office of the Director General (OPSD) within the Private Sector Operations Department (PSOD). You will be based at our Headquarters in Manila, Philippines.
You will report to the designated Technical International Staff and officer (senior/principal/lead, as applicable).
Your Role
As an Operations Assistant, you will provide operational support for the smooth office administration of OPSD and perform coordination and administrative work.
You will:
a. Administrative Support
- Review and monitor incoming documents and mail, and ensure timely distribution to supervisors.
Organize mission travel, including forward planning, by reviewing and recommending appropriate flight options, planning mission itinerary, including transport and hotel accommodation, preparing meeting schedules, handling mission authorization requests and travel requests and claims.
Screen calls, take accurate messages, and deal with queries from internal/external callers to ensure that these are addressed and referred to concerned staff. Attend to visitors and ensure they are escorted to meetings and are referred to the concerned staff. Collaborate with ADB staff inside and outside the work area, clients, and external stakeholders, as required. Support in organizing and managing files to ensure the efficient monitoring and retrieval of information. Respond to standard emails, correspondence and inquiries. Manage document requests, ensure proper dissemination, monitor actions required, and ensure timely submission. Help gather and consolidate inputs to briefing notes, reports, and presentations. Perform reliever functions.b. Coordination
Help coordinate PSOD's participation in activities involving internal committees, working groups and external institutions. Liaise with partner departments/offices and stakeholders in respect to internal committee and working group matters. Help supervisors in arranging and coordinating activities and events including panels, webinars, seminars and workshops. Help coordinate and prepare invite lists, presentations and marketing materials.c. Others
Carry out other logistical and administrative tasks as are reasonably assigned in consonance with the role. Perform any other duties as may be required and reflected in the incumbent's workplan.Qualifications
You will need:
Bachelor's degree. At least 5 years of relevant professional experience, preferably with previous experience in a similar role supporting a senior manager or executive. Excellent written and verbal communication skills in English. Good typing, memo composition and editing skills. Excellent computer skills, including familiarity with word, excel and PowerPoint. Ability to manage priorities and workload within general schedule of work, instructions and standardized practices. Ability to foresee response and implication of own outputs, and to undertake tasks efficiently. Good analytical thinking with ability to make simple causal links, pro-and-con lists and analyses to reach a decision. Ability to work collaboratively with teams as a constructive team member. Ability to work with individuals from different cultural/national backgrounds. Please refer to the link for ADB Competency Framework for Technical Local Staff grade TL1.Benefits
ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.
Retirement plan Medical and health benefits Paid leave (including parental) Life and other insurance plans Staff developmentAdditional Information
This appointment is open to internal and external applicants.
This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment.
About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030.
ADB only hires nationals of its 69 members.
To view ADB Organizational Chart, please click here.
ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Visit ADB Careers FAQ for more information.
#LI-Onsite
Stay up to date Subscribe to our newsletter and get the latest issues, news, events, jobs and data in your e-mail inbox.