Operations Assistant
Job Vacancy | Wednesday, February 5, 2025
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- Reference Number 250052 Position Level TL1 Department Pacific Department Division Papua New Guinea Resident Mission Location Papua New Guinea Resident Mission Date Posted Wednesday, February 5, 2025 Closing Date Wednesday, February 19, 2025 11:59 p.m. (2359 Manila Time, 0800 GMT)
Join Our Mission to Foster Prosperity in Asia
Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.
Organizational Setting and Reporting Relationship
The position of Operations Assistant is assigned to the Papua New Guinea Resident Mission (PNRM) within the Pacific Department (PARD). You will be based at our Resident Mission Office in Papua New Guinea.
You will report to a designated international or senior locally recruited staff.
Your Role
As an Operations Assistant, you will provide administrative support to PNRM activities and will assist with the project implementation, technical assistance (TA) processing and implementation, database management, and logistics support.
You will:
โข Coordinate supervisor(s) schedule, schedule meetings with partners (internal and external)
โข Process missions, archive related documentation (travel requests, expense reports).
โข Provide logistics support - meetings set-up and transportation - for visiting missions from Headquarters and assigned staff in PNRM.
โข Prepare draft routine communications to the government of PNG and other partners, with guidance from international and senior local staff ensuring compliance the latest ADB template and Handbook of Style and Usage and procedures. Facilitate dispatch of signed communications.
โข Coordinate with government agencies on approval requests and outstanding obligations.
โข Support the team in related operation activities such as selection of consultants, processing of claims, contract variations, internal memos and other documents
โข Provide back-up support to the other (Senior) Operations Assistants in the latter's absence or relieve other operations assistant, as necessary
โข Perform other responsibilities that may be assigned as reflected in the your workplan.
Qualifications
You will need:
ยท Bachelorโs degree in finance, social sciences, business studies, or other related fields.
ยท At least 5 years of professional work experience, preferably with some experience in international multilateral and bilateral agencies.
ยท Ability to work independently on assigned tasks, areas of analysis and research, which have well-defined scope and steps.
ยท Excellent written and verbal communication skills in English.
ยท Proficiency standard software programs (Word, Excel, Powerpoint) and information technologies
ยท Good interpersonal skills and ability to work collaboratively with individuals from different cultural and technical backgrounds.
ยท Familiarity with local languages and government and/or state institutions.
ยท Please refer to the link for ADB Competency Framework for TL1.
Benefits
ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.
- Paid leave (including parental)
Additional Information
This is a fixed term appointment with option to renew for an initial period of 3 years following Section 3.1 (b) of Administrative Order No. 2.01 (\"Recruitment and Appointment'). This appointment is not convertible to a regular appointment. It may be extended on an exceptional basis for a further fixed period at the option of ADB. This appointment is open to internal and external applicants.
This opening is a local staff position. It is open only to nationals and residents of Papua New Guinea.
About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
To view ADB Organizational Chart, please click here.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Visit ADB Careers FAQ for more information.
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