DEADLINE FOR APPLICATIONS29 August 2025-23:59-GMT+02:00 Central Africa Time (Harare)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the worldโs largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.
WHY JOIN WFP?
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive, diverse, and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
ORGANIZATIONAL CONTEXT
The United Nations World Food Programme (WFP) Zimbabwe works in partnership with the Government of Zimbabwe, humanitarian and development actors, the private sector, and local communities to address immediate food needs while supporting long-term solutions to hunger and malnutrition.
WFPโs portfolio in Zimbabwe is guided by its Country Strategic Plan (CSP 2022โ2026), which aligns with national development priorities and the United Nations Sustainable Development Cooperation Framework. The CSP focuses on four key areas:
Crisis Response: Providing emergency food assistance during critical periods such as the lean season, with a focus on protecting lives and livelihoods, particularly in response to climate shocks like droughts and floods.
Resilience Building: Supporting communities to strengthen food systems, improve agricultural productivity, diversify livelihoods, and build resilience to climate change through integrated rural and urban programmes.
Nutrition Improvement: Addressing malnutrition, particularly among children, pregnant and breastfeeding women, and people living with HIV, while promoting healthy diets and social behaviour change.
Capacity Strengthening: Enhancing the capacity of government institutions to manage food security and nutrition programmes, social protection systems, and emergency preparedness and response.
WFP Zimbabwe is a key partner in supporting the Governmentโs Food Deficit Mitigation Strategy (FDMS), advancing localization through partnerships with local organizations, and driving innovation in digital solutions, youth empowerment, and private sector engagement. WFP continues to deliver life-saving assistance and invest in long-term, sustainable food security solutions for vulnerable Zimbabwean communities.
This position is based in Harare and reports to Management Services Officer.
THE ROLE:To coordinate and provide administrative and operational support across Travel, Protocol, and Fleet Management within the Management Services function. The incumbent will ensure high-quality service delivery, contribute to policy compliance, and support innovations that enhance operational efficiency in support of WFPโs programmatic and strategic objectives.
KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive):
- Coordinate all official travel arrangements (local and international) in line with WFP travel policies and procedures, ensuring value-for-money and traveler safety.
- Oversee travel planning, ticketing, visa arrangements, security clearances, and compliance with travel entitlements.
- Ensure accurate and timely processing of travel authorizations and travel expense claims in corporate systems (e.g., WINGS/SAP, TRIP).
- Maintain updated travel data and generate reports for management insights and compliance reviews.
- Facilitate the acquisition and renewal of diplomatic privileges and immunities including residence permits, diplomatic cards, customs clearances, and duty-free privileges for eligible international staff.
- Serve as focal point with host government departments (e.g., Ministry of Foreign Affairs, Immigration) and UN counterparts on protocol matters. Support coordination of high-level visits and missions by managing arrival/departure logistics, clearances, and hospitality arrangements.
- Coordinate fleet operations, including assignment and maintenance of WFP vehicles, fuel management, and driver scheduling in alignment with safety and cost-efficiency principles.
- Monitor vehicle performance data, oversee timely servicing/repairs, and ensure compliance with WFP vehicle usage policies.
- Collaborate with Logistics and Security units to ensure optimal fleet availability and vehicle tracking, including use of Fleet Management Systems.
- Monitor and process procurement, financial, and HR-related actions relevant to the portfolios, ensuring accurate and timely system entries.
- Collate and analyze data, prepare consolidated reports, and contribute to decision-making and efficiency gains.
- Recommend process improvements and adopt digital tools to enhance service delivery and accountability.
- Support emergency preparedness and response operations by facilitating mobility, clearances, and logistical coordination.
- Provide guidance and on-the-job training to junior staff and support capacity-building across the unit.
- Participate in inter-agency collaborations and UN Reform initiatives, promoting common services and operational efficiencies.
QUALIFICATIONS AND EXPERIENCE:
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Experience: Six or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Knowledge and Skills:
โข Has demonstrated a sound understanding of WFP administrative operating standards and awareness of international humanitarian development issues through day-to-day work.
โข Has provided ad-hoc guidance to new staff members.
Language: General Service (Headquarters): Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility.
General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty stationโs language, if different.WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
Once your profile is completed, please apply, and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.