Purpose of the Position
In the context of the WHO Health Emergencies incident management system, the incumbent will have the overall responsibility for managing the supply requisitions placed for OSL emergency response, ensuring an end-to-end follow-up, and guaranteeing an effective and efficient requisition process at the incident site level.
Objective of the Programme and the Immediate Strategic Objectives
The mission of the Division of Health Emergencies (WHE) is to build the capacity of Member States to assess, prevent and manage health emergency risks, and lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations. The WHE Division brings together and enhances WHO's operational, technical and normative capacities in outbreaks, emergencies and risk analysis to address all health hazards across the risk management cycle in a predictable, capable, dependable, adaptable and accountable manner. The Programme is designed to operate within the broader humanitarian and emergency management architecture in support of people at risk of, or affected by, outbreaks and emergencies, consistent with ways that strengthen local and national capabilities.
Organizational context
Reporting to the Custom clearance officer under the overall guidance of the Incident Manager and Head of WHO Country Office, and within the delegated authorities, the incumbent is a team member within the OSL team and will support custom clearance and inbound management and follow-up for the WHO emergency response.
Summary of Assigned duties
During deployment, the duty station may change, and duties may be modified, based upon the technical needs of the organization.
Provide timely, proactive support to the custom clearance forย
management of inbound supply chain activities.
Regularly monitor the status of incoming shipments and provide required information to GSC shipping team, WHO freight forwarders and suppliers.
Review shipping documents and pre-advice from suppliers and freights forwarders and suggest amendments and improvements if necessary.
Ensure shipping documents are correct and correspond to country importation and custom requirements.
Provide greenlights to ship the goods and monitor the progress of shipment from country of origin to destination.
Share timely information of incoming shipments with warehouse team to make them ready for receiving shipments.
Follow up with warehouse team for receiving reports and obtain signed copies of documents confirming good reception of items.
Follow up with warehouse team, GSC shipping team, transporters, and other internal and external stakeholders in case of discrepancies in shipments.
Manage archives related to inbound and update relevant tracking sheets and reporting tools when required.
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Recruitment Profile
Competencies
*Teamwork
*Respecting and promoting individual and cultural differences
*Communication
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Functional Knowledge and Skills
- Knowledge of supply chain management.
- Knowledge of custom clearance and import procedures.
- Knowledge of Microsoft outlook, excel, and power point.
- Ability to work in a multicultural environment with multidisciplinary teams.
- Problem identification and solving skills.
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Education Qualifications
Essential: Completion of Secondary education is required.
Desirable: University degree in development economics, business, administration, logistics, engineering, supply chain management or related area. Training or knowledge of information management systems and their application to supply management and monitoring.
Experience
Essential: At least 5 years of experience in supply chain management or supply logistics in humanitarian response operations, customs clearance or related area or A combination of a relevant Bachelor's degree with 3 years of experience in supply chain management or supply logistics in humanitarian response operations or related area in lieu of the 5 years of experience outlined.
Desirable: Related experience with WHO, the UN system, health cluster partners, recognized humanitarian organizations or international nongovernmental organization work in the field of outbreaks and/or health emergency response.
Use of Language Skills
Essential: Expert knowledge of English. Expert knowledge of Ukrainian.
Desirable: Intermediate knowledge of other Official WHO Languages.
Other Skills
Excellent knowledge of Microsoft Office applications.
REMUNERATION
Remuneration comprises an annual base salary starting at USD 19,696 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION
This vacancy notice may be used to fill other similar positions at the same grade level
Only candidates under serious consideration will be contacted.
A written test and/or an asynchronous video assessment may be used as a form of screening.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
The Director-General retains the discretion to not make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description, including shortening the duration of the appointment.
WHO is committed to creating a diverse and inclusive environment of mutual respect. WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.
Persons with disabilities may request reasonable accommodations (modifications or adjustments to the application or recruitment process) to support their participation in the application and recruitment process. Please send an email to reasonableaccommodation@who.int with your full name, the vacancy number you are applying for, and specific details of the accommodation needed in your request.
An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
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WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
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