Job Summary:ย
You will support to maintain commodity movement records to ensure risk mitigation in inventory management through established inventory accounting and reporting processes in support of high-quality programs serving the poor and vulnerable.ย Your knowledge and experience will allow you to ensure compliance with CRS and donor regulations, and international and local supply chain accountability standards and requirements, as youย apply the principles ofย stewardship, integrity, transparency, and accountability.
Job Responsibilities:
Checking and verifying all commodity transaction documents and puts in soft copy categorizing the receiptsย ย by operation, Waybill, and other reference details in a manner to identify the status of the food for the handling and eventual release to beneficiaries based on FEFO, FIFO, and BUBD. The process and follow up requires utmost carefulness, responsibility in terms of accuracy and timing.ย Organize and prepare interim and periodic commodity reports according to the CRS standard reporting procedure which includes, CSR, Stock position weekly, allocation release, inventory count results etc. As needed observes and acknowledges commodities reconditioning and reconstituting process activities and witnessed in terms of quality and weight.ย Fully participates in monthly commodity inventory counting and prepares and organizes reports. Analyze allocations by checking and comparing with the beneficiariesโ ration size and forward the amount and types of commodities based on the FEFO, FIFO and BUBD to the dispatching clerks and follow up whether it is being released accordingly.ย Collect daily dispatches and receipts copies from respective warehouse keepers to check that is being dispatched or received in accordance with the necessary reference such as operation, waybills, partners etc. and report mistakes for possible timely correction. organizes allocations based on commodity type and operation Work with respective transport organization arranged by partners by carefully checking properly signed freight orders.ย Keep the ledgers and stock cards centrally with due care for standard reconciliation reference purpose to ensure proper internal control procedure. Collect all daily receipts and dispatches copies from respective warehouse and clerks on daily base Collecting and recording LAR document from warehouse if in case of loss or excess occurred during receiving.ย Posting each receiving and dispatching documents daily base on stock card and ledger commodityย Prepare Loss and Misused Commodity Report Prepare daily receipt summary Report Closely support warehouse keepers and dispatchers about the correctness of each document Recording each commodity transaction on a computer dailyย Work with partners and transport companies during dispatchingยPersonal Skillsย
Very good analytical skills with ability to detect and report inconsistencies Conscientious, accurate and thorough with great attention to detail Ethical conduct in accordance with recognized professional and organizational codes of ethics Proactive, resourceful, solutions-oriented, and results-orientedRequired/Desired Foreign Language: English & Amharic
Key Working Relationships:ย
Supervisory:ย ย None
Internal:ย PDP staff and Commodity Account unit team
External:ย CRS partners
Basic qualifications:
Completion of BA/BSC degree or College Diploma in Social Science fields, preferably in Logistics and Supply Chain Managementย Minimum of 2 years work experience in a similar position for BA/BSC or 6 years for college diploma, preferably in an international organization. Additional education may substitute for some experience. Good knowledge /understanding of commodity management practiceย Good knowledge and experience in records management Commitment to team efforts and able to work in a multi-deadline environment Skills and experience in working effectiveness with partners and stokeholds (government and non-government institutions) Basic knowledge of report writing and ability to communicate clearlyย Ability to organize record, code and file resource materials, correspondence etc. Computer literate in Soft Ware applications specifically MS-EXCELAgency-wide Competencies
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
Integrity Continuous Improvement & Innovation Builds Relationships Develops Talent Strategic Mindset Accountability & StewardshipWhat we offer
CRS offers a comprehensive benefits package including medical, dental, life insurance, vision, generous retirement savings plan and the opportunity to work in a collaborative, mission-driven culture that is committed to improving the lives of the poor throughout the world.
***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need.
NOTE: All interested applicants must be authorized to work in the U.S. at the time of application.
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Disclaimer:ย This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position
CRS& talent acquisition procedures reflect our commitment to safeguarding the rights and dignity of all people - especially children and vulnerable adults - to live free from abuse and harm.
CRS is an Equal Opportunity Employer.
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Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States.ย Catholic Relief Servicesย works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. ย Catholic Relief Servicesโย relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding.ย We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRSโ processes and policies reflect our commitment to safeguarding children and vulnerable adults from abuse and exploitation.
CRS welcomes candidates from the countries and regions in which we work. In the event the successful candidate is an expatriate, the anticipated duration of the assignment is informed by a term limit, based on the type and level of the job and the needs of the agency.
CRS is committed to safeguarding program participants, community members, staff and volunteers from all forms of exploitation and abuse.ย The successful candidate is expected to sign and adhere to CRSยด Code of Conduct.
CRS talent acquisition procedures reflect our commitment to safeguarding the rights and dignity of all people - especially children and vulnerable adults - to live free from abuse and harm.
Disclaimer:ย This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.ย
CRS is an Equal Opportunity Employer.
General Requirements
CRS offers are contingent on the selected candidateโs ability to legally work where the position is to be performed. Every government has a unique set of work permit eligibility requirements.ย ย All positions requiring residence or frequent travel outside a home country must undergo and clear a pre-employment medical clearance; some work permit processes require clearing a separate government administered medical examination.
CRS prioritizes candidates who are citizens/ permanent residents of the countries where we have CRS offices.