Junior Legal Coordinator

Company Description

OECD – Who we are, what we do

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

THE EXECUTIVE DIRECTORATE (EXD)

The Executive Directorate (EXD) is the steward of OECD resources, on behalf of the Secretary-General. Our focus is on people and their wellbeing; the effective and efficient management of the budget; the safety and security of staff, Delegations, visitors, and of the OECD’s data; maintaining and sustaining physical and digital infrastructure; and enabling the convening power of the OECD through conferences, meetings and events, whether virtual, physical or hybrid. As well as providing corporate services, functions and management support to our staff and Members, we provide integrated, strategic and expert advice on corporate policies and management issues to the Secretary-General, to Council and to Standing Committees, to which we regularly report on corporate matters. We also provide compliance and risk management functions (for management areas under our purview). Ours is a fast-paced environment focused on delivering management excellence across all of our functions.

THE PROGRAMME, BUDGET AND FINANCIAL MANAGEMENT SERVICE (EXD/PBF)

Within the Executive Directorate (EXD), the Programme, Budget and Financial Management Service (EXD/PBF), employs a workforce of approximately 115 staff who provide stewardship of the Organisation’s financial resources on behalf of the Secretary-General. The service is composed of six main business units: Accounting & Financial Support Division; Corporate Procurement Group; Engagement and Strategic Transformation Division; Programme of Work Management Division; Resource Management Systems Division; and Voluntary Contribution Management Group.

Within EXD/PBF, the Corporate Procurement Group (CPG) is responsible for procuring goods and services for internal clients, from providers and/or suppliers providing the best overall value for the Organisation while ensuring quality, feasibility and respect for our environmental standards.

Job Description

THE POSITION

EXD/PBF/CPG is looking for a Junior Legal Coordinator to join the Contract Management Unit to carry out legal and support tasks relating to procurement contracts, to facilitate the signature process of procurement legal instruments and assist with communication to Directorates and Programmes to promote contract and procurement best practices.

Main Responsibilities

Legal Support

Support the review and verification of procurement documents, including contracts, letters of termination and amendments;

Assist in the drafting of contract clauses, to ensure that the interests of the OECD are protected;

Carry out legal research on an ad hoc basis to support the team;

Maintain internal records including supplier feedback and clause database, to ensure accurate and up to date data;

Respond to queries from Directorates and Programmes, advising them on the OECD’s financial procedures, and the use of OECD templates (procurement template contracts, NDAs);

Ensure the Contract Management Unit’s internal templates and guides are regularly updated and aligned with current practices.

Administrative Support

Facilitate the signing process of procurement legal instruments exceeding EUR 30 000, including both the eSignature tool and handwritten signatures;

Support the team in records and archiving management and liaise with the relevant teams across the Organisation;

Carry out accurate reporting on the Contract Management Unit’s activity;

Address queries related to contract signatures and archiving procedures;

Assist in the communication to Directorates and Programmes, promoting contract, vendor management and procurement best practices.

Other tasks:

Assist the Head of the Contract Management Unit and the Purchasing Legal Coordinator with any other tasks related to the activity of the Unit

Carry out any other legal and administrative related duties in accordance with instructions received.

Qualifications

Ideal Candidate Profile

Academic Background

Post-secondary education in the legal and/or procurement field.

Professional Background

Proven research skills;

Relevant experience in reviewing contracts and legal negotiations;

Experience in communicating and explaining legal issues to non-expert audiences;

Flexibility and ability to cope with conflicting requests and meeting strict deadlines;

Ability to communicate clearly and convincingly, both orally and in writing;

Experience working in a multicultural environment would be an advantage;

Experience with eSignature tools for the signature of legal documents would be an advantage.

Languages

Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with commitment to reach a good working level.

Core Competencies

OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 2); Collaboration and Horizontality (Level 1); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).

There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.

To learn more, refer to OECD Core Competencies.

Additional Information

Closing Date

This vacancy should be filled as soon as possible, and applications should reach us no later than midnight 14 September 2025 (Paris time).

Contract Duration

Two-year fixed term appointment, with the possibility of renewal up to a maximum of 3 years.

What the OECD offers

The monthly salary starts at 4 556 EUR, plus allowances based on eligibility, exempt of French income tax.

The appointment may be made at a lower grade based on the qualifications and professional experience of selected applicant.

Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.

Please note that our Rules and Regulations stipulate that the mandatory retirement age is 67.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates [who are nationals of OECD member countries], irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.