Junior Human Resources Assistant - Brasília/DF

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.
  Context

Under the overall supervision of the Chief of Mission in Brazil and in direct supervision of the Human Resources Coordinator; and in collaboration with relevant units at Headquarters and the Adminstratives Centres, the Human Resources Assistant will be responsible and accountable for managing the resources management function in Brazil Country-Office

1. Provide clerical assistance for the smooth running of the Human Resources processes and activities in the office.
2. Provide general assistance in recruitment processes including but not limited to circulation of vacancy announcements, interview arrangements, preparation of materials necessary for the interviews and technical test, support with reference checks, sending out messages to candidates, etc.
3. Perform assigned role(s) in the organizational HR system, paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation; generate reports, and other Human Resources-related documentation.
4. Maintain orderly personnel files of staff, instructions, bulletins and other documents in the Human Resources Unit (electronic and/or hard copies).
5. Assist in the retrieval, drafting and formatting of reports, letters, notes and other Human Resources-related correspondence as directed. 
6. Support the organization of meetings, training activities and other Human Resources events by carrying out logistical activities such as arrangement of meeting facilities, equipment, materials, preparation of correspondence and drafting and assembling of documents.  
7. Perform other related duties as assigned. Education
   • High School diploma with three years of relevant experience; or,
   • Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with one year of relevant professional experience Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
     • Experience in working with Human Resources;
     • Experience in clerical work, general administration and HR Processes, especially in handling  sensitive documentation and communication;
     • Experience in conducting selection processes;
     • Experience in assisting with office secretarial activities;
     • Some legal experience would be an advantage; 
     • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.  Skills
       • Familiarity with Security and Staff Safety;
       • Ability to translate documents;
       • Knowledge in ERP Systems;
       • Attention to detail, ability to organize paperwork in a methodical way; 
       • Discreet, details and clients-oriented, patient and willingness to learn new things; and,
       • Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; Languages

         For this position, fluency in Portuguese is required (oral and written).

         Working knowledge of English and Spanish is desirable IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:

       • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
     • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
   • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
8. Courage: Demonstrates willingness to take a stand on issues of importance.