The Organizational Setting
The Finance Branch (FIN) is one of ICAO’s supporting administrative functions. The responsibilities of the Finance Branch are the development and application of budgetary, accounting and financial policies and procedures; the efficient financial management of the approved budget in accordance with the Financial Rules and Regulations; and execution of the Assembly and Council directives. These Assembly and Council directives include, but are not limited to, the development of budget estimates for Council and Assembly consideration; the scale of assessment of the Member States' contributions, and the issuance and control of allotments. The Finance Branch centrally manages the banking and investment activities of the Organization's funds and administers the payroll of all Headquarters and Regional Offices for both Professional and General Service staff. The Finance Branch is headed by the Chief, Finance Branch (C/FIN) who serves as Secretary of the Finance Committee (FIC), and as Principal Financial Officer of the Organization certifies all ICAO financial statements.
Under the Chief, Finance Branch, the Accounting Services Section (ASV) oversees accounting systems, accounting structures, financial statements, Member State contributions, treasury operations, payments, and financial reporting to ICAO’s governing bodies.
Under the Chief, Finance Branch, the Financial Services Section (FSV) encompasses three units: The Regular Budget and Extrabudgetary Finance units are responsible for budget development, controls, monitoring and reporting; and the Financial Monitoring and Support (FMS) unit is in charge of validating and monitoring the payroll for all ICAO staff members and field experts, as well as other financial control and reporting activities.
The intern will support the Accounting Services section (ASV) and/or the Financial Services section (FSV), to be assigned after the recruitment process is completed. The terms of reference are outlined below.
Terms of Reference
Under the general guidance of the Chief, Accounting Services Section or Chief, Financial Services Section and direct supervision of the Head of the respective unit, the intern will perform one or more of the following functions as assigned:
- Supports the General Ledger Unit, including the Treasury Office, by performing operational activities such as:
- Prepare bank and other balance sheet account reconciliations.
- Record cash book transactions
- Validate and verify the accuracy of banking and other payment-related information.
- Supports the Accounts Payable Unit by performing operational activities such as:
- Invoice processing
- Prepare account reconciliations and analyses
- Review and cross-check payment batches
- Supports the Accounts Receivable Unit by performing operational activities such as:
- Record cash receipts and issuance of invoices
- Prepare accounts reconciliations and analyses
- Dispatch customer statement of accounts
- Supports the Regular Budget Unit by performing tasks such as:
- Participate in the redesign of the allotment transfer process project
- Participate in the overall design and process compilation and write-up
- Participate in the definition, design and testing of reports
- Supports the Extra-budgetary Finance Unit by performing operational tasks such as:
- Coordinate with other units within the Finance Branch to ensure that all transactions have been processed in the ERP system for the accounting closure
- Prepare accounting and budget reconciliations and analyses, Prepare and propose adjusting entries
- Prepare staff cost estimates
- Prepare fund status reports and dashboards
Qualifications
Educational backgroundAt the time of application, candidates are required to have completed or be enrolled in a graduate degree programme (second-level university degree or higher) in a field of study related to Business Administration, Finance and/or Accounting.
Applicants pursuing studies in countries where higher education is not divided into undergraduate and graduate stages should have completed at least four years of full-time studies at a university or equivalent institution towards the completion of a degree.
Language skillsEssential requirements: Fluent reading, writing and speaking abilities in English.
Desirable requirements: A working knowledge of a second language of the Organization (Arabic, Chinese, French, Russian, or Spanish).
Conditions of Internship
Interns are not paid. All costs related to travel, insurance, accommodation, and living expenses must be borne by the intern.
The duration of the internship is between two to six months. The intern is expected to work five days a week, on a full-time basis.
Interns shall not be eligible to be engaged in any other form of employment within ICAO during the period of internship and shall not be eligible to apply for or be appointed to any post in the Secretariat or be contracted for any other remunerated employment with ICAO for the six months immediately following the end of their internship.
How to Apply
Interested candidates must complete an on-line application form. To apply, please visit ICAO’s e-Recruitment website at: https://careers.icao.int.
Notice to Candidates
ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.
- Supports the Extra-budgetary Finance Unit by performing operational tasks such as:
- Supports the Regular Budget Unit by performing tasks such as:
- Supports the Accounts Receivable Unit by performing operational activities such as:
- Supports the Accounts Payable Unit by performing operational activities such as: