Intern (Supply Chain Unit)

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration.
  The Internship Programme aims at attracting talented students and graduates who have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities. 
  In general, the Internship Programme aims at attracting talented students and graduates who:
  a) have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities; b) are holding a scholarship for internship placements in international organizations and/or for whom internship is required to complete their studies; or c) are sponsored by governmental/non governmental institutions and/or academia to work in specific areas relevant to both IOM and the sponsor. d) are either enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent) or have graduated in the last 12 months. e) are between 20 and 36 years of age.
  Background Information

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Supervision

• Under overall supervision of National Procurement & Logistics Officer and direct supervision of Senior Procurement & Logistics Assistant, the incumbent will provide assistance and support to logistics unit in Ankara Office.

  Major Duties and Responsibilities:

  1. Following up the on the Procurement and Logistic related documents regarding needful signatures including IOM sub offices.
  2. Archiving system update and management with proper labels. 
  3. Ensure that all procurement files are accurately documented and arranged for secure and systematic filing of all logistics and procurement related documents, contracts, LTAs, etc. 
  4. Preparing necessary Procurement and Logistic related documents (PR’s, RfP’s etc.) for the processing the procurement files.
  5. Ensure that the “Goods Receipt Notes” are acknowledged by the Requisitioner when the services/works are rendered and/or the goods are received.
  6. Preparing necessary payment documents including all supporting documents and following up on the payments with the finance unit.
  7. Prepare and submit with supporting documentation Payment Requests to the Finance Unit to execute in-Mission Payments. Follow up with the Finance Unit to ensure that vendors’ accounts are settled on time. 
  8. Perform other duties as may be assigned.  Education
     • Enrolled in the final academic year of a Bachelor’s degree or graduated within one year of a University Degree in Social Sciences, Business Administration, Supply Chain or a relevant field; or,
     • Enrolled in a graduate school programme (second university degree or equivalent, or higher). Languages
       • Fluency in English and Turkish is required.   IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
       • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
     • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  9. Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.