INDONESIA: ASSISTANT TO SUPPORT THE SECRETARIATE OF KKMD EK
INTRODUCTION TO GGGI
The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page.
PROJECT BACKGROUND
GGGI has a diverse portfolio of programs in developing countries around the world. These in-country programs, together with global and services, focus on delivering bankable projects and programs that are aligned to countriesโ development priorities. The GGGI Indonesia Program, known as the 'Government of Indonesia-GGGI Green Growth Program', aims to demonstrate that green investment is possible and can become the norm both for investors and for planners, ultimately improving the quality of growth and development.
In Kalimantan, GGGI is implementing the Nature-Based Solutions for Climate-Smart Livelihoods in Mangrove Landscapes (NASCLIM) project, designed to support the rehabilitation of degraded mangroves and the protection of intact mangrove forests in the provinces of North Kalimantan (NK) and East Kalimantan (EK). Funded by Global Affairs Canada, the five-year project focuses on restoring natural tidal flows and introducing sustainable aquaculture approaches. The goal is to increase the resilience of coastal communities and improve access to mangrove resources, especially for marginalized groups, including women. Additionally, the project aims to enhance policymakers' capacity to design and implement evidence-based policies to support mangrove ecosystem rehabilitation and protection. NASCLIM will serve as a model for expanding similar projects and/or used as an example for adoption elsewhere in the country.
NASCLIM operates under a Project Technical Arrangement, derived from a Memorandum of Understanding between the Ministry of Environment and Forestry (KLHK) and GGGI signed on October 26, 2023. The project is guided by KLHK and the Indonesiaโs Peat and Mangrove Restoration Agency (BRGM). Its goals and targets are designed to align with the Country Planning Framework agreed by the Government of Indonesia and GGGI, contributing to the development of a green growth program.
The success of sustainable mangrove ecosystem management depends significantly on institutional and financial aspects. Institutionally, sustainable mangrove ecosystem management involves various cross-sectoral government agencies and affects the livelihoods of many stakeholders. This diversity necessitates effective coordination, synchronization, and synergy among the policies, programs, and activities of different institutions and stakeholders related to mangrove ecosystem management.
In this context, the KLHK-initiated Regional Mangrove Working Group (Kelompok Kerja Mangrove Daerah/KKMD) is expected to serve as a coordination platform for institutions and stakeholders at the provincial level. It is a multi-stakeholder working group that convenes government entities, experts from universities, mangrove practitioners, private sectors, and others to work in harmony to sustainably manage mangrove. The KKMD is expected to play active roles in addressing various issues related to sustainable mangrove ecosystem management in the provinces.
The establishment of the KKMD in East Kalimantan aims to: (a) anticipate and resolve emerging issues related to coordination and synergy among stakeholders, (b) advocate for sustainable mangrove ecosystem management, (c) systematically mainstream the achievement of sustainable mangrove ecosystem management goals, with results that can be aggregated nationally, (d) strengthen the capacity of stakeholders through collaborative learning processes, and (e) achieve development and policy targets at both the national and provincial levels. One key instrument that the KKMD can use to guide its duties and functions is the KKMD Action Plan, or RA-KKMD
Given the diverse ecosystem services provided by mangroves, such as coastal protection, fisheries support, carbon sequestration, and biodiversity conservation, it is evident that these areas are important to various stakeholders. However, conflicting interests among these stakeholders can pose challenges to sustainable management. NASCLIM advocates collaborative management among stakeholders, promoting negotiation and consensus-building among stakeholders to ensure equitable access to resources and the sustainable use of mangrove areas.
Recently, GGGI received a request for support from the provincial government of East Kalimantan (EK) to assist the existing provincial KKMDs in managing their offices. As a result, GGGI will hire a Junior Assistant to support the KKMD Secretariat. This person will play a key role in managing the group's procedural, communication, and administrative functions and additional support for GGGI operation in East Kalimantan when necessary under the provision of the GGGIโs Provincial Sr.Officer of East Kalimantan.
OBJECTIVES OF THE ASSIGNMENT
The aim of this consultation is to strengthen the role and function of coordination, synchronization and collaboration of the parties to realize the acceleration of achieving the target of mangrove and coastal ecosystem protection and management that is integrated with the development plan in the regions and sectors in the medium and annual term. Furthermore, this consultation also aims to improve the visibility of the existence of mangrove ecosystem protection and management programs and initiatives carried out by the parties.
The purpose of the consultancy is to support the KKMD in East Kalimantan by providing daily support for the KKMD secretariat so that the KKMD institution can be more effective and efficient in running their administrative tasks and functions, documentation, conflict management, communication, preparation of documents and supporting the implementation of action plans of KKMD.
DELIVERABLES AND PAYMENT SCHEDULE
The sequence tasks involved are:
- Administrative tasks and functions: Coordinating programs and activity plans, budgeting needs, and providing administrative support to ensure the implementation of activity plans and reporting in a timely manner.
- Documentation: Preparing and storing accurate meeting records, including decrees, SOPs, minutes, progress reports, annual reports, spatial and tabular data, and information.
- Conflict handling: Taking complaints or grievances related to programs/activities covered by the KKMD and channeling them to the relevant fields to be responded to according to existing mechanisms.
- Communication: Facilitate the establishment and implementation of effective and efficient communication channels for use by KKMD members in sharing relevant data and information, publication and dissemination of report results.
- Preparation of documents: Coordinating any working paper needs with members in the KKMD and finalizing various documents/reports under the direction and approval of the KKMD leader.
- Organizing Meetings: Preparing and organizing meetings that have been set, scheduling thematic discussions according to the dynamics of issues and the needs of KKMD members, and conducting capacity-building sessions, including workshops and/or study tours.
- Support for the event: Encouraging the execution of additional activities or projects that are related to the protection and rehabilitation of mangrove ecosystem and are hosted by GGGI.
Other provisions related to this assignment:
- All relevant technical papers, reports, and other documents prepared from the start to the end of the assignment shall be attached to the monthly Report.
- Any communication by the consultant with other external partners must be consulted by GGGI.
- Since the work will be undertaken in close cooperation with provincial governments, flexibility and a shared vision for the outcome of this assignment are essential.
- To ensure for relevance and quality of deliverables, the Consultant will report to NASCLIM Project Leader and coordinate in daily basis with Work Package Manager 2, GGGI Provincial Team of NK and EK who will oversee this assignment both from technical and operations and work closely with GGGI Sustainable Landscape Team who are also responsible for managing the overall quality of deliverables and linkage with other GGGIโs support to the KLHK.
The following are the deliverables of the Consultants, to be fixed upon signing of the contract:
No.
Output/Deliverable
Payment Terms
Percentage of
Maximum Amount
1.
A brief summary of the results of engagement and coordination with each element in the KKMD institution, designing the KKMD secretariat annual milestone, updating the KKMD Decree, finalizing the KKMD internal structure and SOP, detailing the KKMD work plan for 2025, supporting the related activities that are planned and implemented by GGGI.
15 March 2025
8.3% (USD 750)
2.
Preparing list and timeline of activity priorities, facilitating KKMD coordination meetings by inviting and involving each KKMD member, contributing to the writing of monthly reports, general updates related to the implementation and functions of the secretariat, supporting the related activities that are planned and implemented by GGGI.
25 March 2025
8.3% (USD 750)
3.
A brief summary of the management of the KKMD database (tabular and spatial), preparing the KKMD slide deck by utilizing information sources from research results, partner activities and so on, contributing to the writing of monthly reports, general updates related to the implementation and functions of the secretariat, supporting the related activities that are planned and implemented by GGGI.
25 April 2025
8.3% (USD 750)
4.
Preparation of the KKMD mid-year report, updating the facilitation of the implementation of KKMD member activities, contributing to the writing of monthly reports, general updates related to the implementation and functions of the secretariat, supporting the related activities that are planned and implemented by GGGI.
25 May 2025
8.3% (USD 750)
5.
Development of KKMD mid-year report, updating the facilitation of KKMD member activities, contributing to the writing of monthly reports, general updates related to the implementation and function of the secretariat, supporting the related activities that are planned and implemented by GGGI.
25 June 2025
8.3% (USD 750)
6.
Finalization of KKMD mid-year report, updating the facilitation of KKMD member activities, updating the database system, contributing to the writing of monthly reports, general updates related to the implementation and function of the secretariat, supporting the related activities that are planned and implemented by GGGI.
25 July 2025
8.3% (USD 750)
7.
Updating the facilitation of KKMD member activities, updating the database system, MEL related, contributing to the writing of monthly reports, general updates related to the implementation and function of the secretariat, supporting the related activities that are planned and implemented by GGGI.
25 August 2025
8.3% (USD 750)
8.
Updating the facilitation of KKMD member activities, updating the database system, Knowledge Management related, contributing to the writing of monthly reports, general updates related to the implementation and function of the secretariat, supporting the related activities that are planned and implemented by GGGI.
25 September 2025
8.3% (USD 750)
9.
Updating the facilitation of KKMD member activities, updating the database system, GESI related, contributing to the writing of monthly reports, general updates related to the implementation and function of the secretariat, supporting the related activities that are planned and implemented by GGGI.
25 October 2025
8.3% (USD 750)
10.
Preparation of the KKMD end-year report, updating the facilitation of the implementation of KKMD member activities, contributing to the writing of monthly reports, general updates related to the implementation and functions of the secretariat, supporting the related activities that are planned and implemented by GGGI.
25 November 2025
8.3% (USD 750)
11.
Development of KKMD end-year report, updating the facilitation of KKMD member activities, contributing to the writing of monthly reports, general updates related to the implementation and function of the secretariat, supporting the related activities that are planned and implemented by GGGI.
15 December 2025
8.3% (USD 750)
12.
Finalization of KKMD end-year report, updating the facilitation of KKMD member activities, updating the database system, contributing to the writing of monthly reports, general updates related to the implementation and function of the secretariat, supporting the related activities that are planned and implemented by GGGI.
15 January 2026
8.3% (USD 750)
The Consultant is expected to perform additional work as deemed necessary by GGGI to achieve the purpose of this assignment.
EXPERTISE REQUIRED
The description of required individual consultant is as follows:
- A minimum of a bachelorโs degree in relevant educational background, administration, business, environment, forestry, fishery or a related field. A master's degree is preferred.
- Good communication and interpersonal skills are essential to facilitate stakeholder engagement.
- A minimum of two years of professional experience in administrative, environmental management, conservation, or related fields.
- Understanding of managing a secretariat in a multi-stakeholder organizational or similar organization is an advantage.
- Strong organizational and time-management skills.
- Proficiency in office software and administrative tools is essential.
- Paying attention to detail and accuracy in handling documentation is crucial.
- Proficiency in written and spoken English.
- Strong project management skills, including the ability to meet deadlines and deliver high-quality results.
ADMINISTRATIVE INFORMATION
At GGGIโs discretion, reference checks and interviews may be conducted as part of the evaluation process. Applicants must also include in their application package as follows:
- A cover letter of no more than 3 pages demonstrates how the candidateโs qualifications meet the work requirements.
- A curriculum vitae which, at a minimum, describes education, latest experience, and career achievements.
- Names, current and accurate contract numbers (email and phone) of three professional references that have knowledge of the applicantโs abilities to perform the duties set forth in the solicitation. All the above information must be included in the application package for the package to be considered complete. Child protection โ GGGI is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. GGGIโs Child Protection Policy is written in accordance with the Convention on the Rights of the Child.