ERT Mobile Humanitarian Access and Safety Officer

A job description is a written statement that describes the employee’s role and responsibilities. The role and responsibilities shall be executed within the NRC framework. The job description facilitates the recruitment, job evaluation and grading, goals and performance processes by stating the necessary competencies. It is mandatory for all positions.  

Grade: 

5

Date approved: 

May 2025; Global Humanitarian Access and Safety (HAS) Director 

Reports to: 

Emergency Response Project Manager & Technically Line Managed by HSSM

Line management of: 

N/A

Technical line to: 

HAS Manager

Technical Supervision of:

N/A

Duty Station: 

Juba Country Office

Travel: 

80% (Travel to ERRM project location)

Project number: 

SSFM2517/SSFM2404

Contract type:

Resident  

Duration: 

Fixed Term for 12 months renewable based on funding and performance

All NRC employees are expected to work in accordance with the organisation’s values. To be dedicated, innovative, inclusive and accountable are attitudes and beliefs that shall guide our actions and relationships. NRC has a commitment to safety and wellbeing and together we build a positive working culture to feel valued, empowered, supported, safe and have a sense of belonging. NRC does not tolerate employees exploiting or abusing people and has zero tolerance to inaction. 

Background

The purpose of NRC’s Humanitarian Access and Safety (HAS) function is to enable a principled humanitarian response in a safe manner, for the communities and partners we work with and our staff. Despite NRC’s success in delivering assistance to those in need, security and access constraints remain significant challenges. Obstacles such as conflict and violence, environmental and physical challenges, bureaucratic hurdles, and interference in humanitarian operations, hinder the delivery of services and protection to displacement affected people. 

Roles and Responsibilities

The Humanitarian Access and Safety (HAS) Officer provides a range of support in humanitarian access, safety, and security within the area. Under the supervision of the Area Manager, the HAS Officer supports the implementation and monitoring of the NRC's HAS Policy, plans, procedures, trackers, and processes in the Area Office and related Field Offices. This role requires frequent presence in the field supporting the safe and principled delivery of programmes and the Duty of Care for NRC staff.

The Humanitarian Access and Safety (HAS) Officer provides a range of support in humanitarian access, safety, and security within the area. Under the direct supervision of the Area Manager and with technical support and supervision from the HAS Manager, the HAS Officer supports the implementation and monitoring of the NRC's HAS Policy, plans, procedures, trackers, and processes in the Area Office and related Field Offices. This role requires frequent presence in the field supporting the safe and principled delivery of programmes and the Duty of Care for NRC staff. 

Generic Responsibilities

Support the implementation of the NRC Global HAS Management System at area level, prepare reports as required, and execute area/field office-focused elements of the HAS Operational Plan. 

Contribute to a culture of enabling a safe and principled humanitarian response and support the implementation of Safe and Inclusive Programming Minimum Standards. 

Support the development of area/field-level HAS documents, including contingency plans, access strategies and Standard Operating Procedures (SOPs), in line with organisational standards.

Provide day-to-day supervision and to HAS Assistants in the relevant area and field offices (where available), advise and provide performance feedback, and contribute to high-quality recruitment, induction, guidance, support, mentoring, capacity building, and the development of these roles as needed.

Maintain an understanding of the Area’s humanitarian context and regularly brief area management on key security developments, NRC exposure, access challenges, and emerging threats to inform decision-making.

Assist the HAS Manager/Coordinator with Security Risk Assessments (SRAs) and access assessments, including Rapid SRAs for new operational locations, collaborating with management to identify and implement relevant mitigation measures and support safe programming.

Conduct drills and train staff in access, safety, and security topics and provide regular briefings.

In coordination with the HAS Manager and the line manager, liaise with UN agencies, NGOs, local authorities, and other external actors to share and obtain security information to inform operations and security management as well as increase humanitarian access and protect humanitarian space at the area level.

Ensure adherence to NRC policies, guidance, and procedures, and a specific responsibility for HAS policies and procedures.

Specific Responsibilities

Prepare and facilitate HAS induction sessions for staff being deployed to field locations, as well as briefings and debriefings with colleagues before and after deployments, emphasising practical safety and security risks prevention and mitigation measures and reporting mechanisms.

Keep up to date all necessary information for HAS documents including Safe Mission Planning (SMP), Standard Operational Procedures (SOPs), Hibernation, Relocation, and Evacuation Plan (HRE), and Medical Evacuation Plan (MEDEVAC).

Conduct site assessments for all new rental premises and provide any safety and security measures to be addressed prior to use. Follow up on the implementation of identified measures for these infrastructures. 

Ensure vehicle and staff movements are monitored according to procedures and that necessary safety and security equipment within each vehicle is available and in good condition.

Accompany colleagues and/or visitors regularly to the field to identify, plan and implement HAS procedures, enrich security risk assessments, and support in obtaining and maintaining humanitarian access.

Request or generate user creation for new area personnel in the online travel authorisation request system. Verify and approve travel requests for activities and visits within the area.

Keep the area personnel communication tree updated and conduct test activations.

Ensure necessary training for the correct use of alternative communication system devices, in coordination with Support teams.

After certification, facilitate the planning and execution of the Hostile Environment Individual Security Training (HEIST), Field First Aid, and fire safety training periodically for Area staff, maintaining the corresponding training tracker.

Promote and facilitate the proper reporting, documentation, and support the management of HAS incidents within the ERT team.

Facilitate staff hibernation or relocation in emergency situations.

Promote Safeguarding principles and commitments within NRC and amongst communities served by NRC.

Perform any other tasks related to HAS and the position as delegated by the line manager.Follow up on RRC and JVMM clearance letters. 

In the absence of the HAS Coordinator/Team Leader role:

Work with management to ensure that all staff give their informed consent based on briefing upon arrival and that updates are regularly shared on the security context.

Under the guidance of the HAS Manager, contribute to improving humanitarian access for NRC operations across the area by assisting teams in developing access strategies and engagement plans.