HUMAN RESOURCES ASSISTANT (TJO)

Org. Setting and ReportingThe temporary position is located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support; primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS). The incumbent carries out all the tasks in support of HR planning, budget review, and classification of posts, recruitment, staff development, performance management, administration of entitlements, and other HR related functions for both international and national staff in the mission. The temporary position is based in Port au Prince and located in the Human Resources Section. The Human Resources Assistant at this level usually reports to the Chief of a Unit/Section. ResponsibilitiesWithin the delegated authority, the Human Resources Assistant, GS-6 will be responsible for the following duties: Recruitment and placement • Researches and provides accurate information to Human Resources Officers and Senior Managers on human resources staffing issues, assisting in the timely filling of vacancies by facilitating the selection of highly qualified candidates to meet the operational and substantive requirements of the Organization; • Reviews job openings ensuring that the evaluation criteria and responsibilities are in line with the approved or classified documents. • Reviews and determines eligibility of applicants in line with requirements stated in the job openings; • Initiates and follows-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments; • Provides inputs into development of HR policies and procedures on Staff Selection and recruitment: Plans, schedules and coordinates written assessments and competitive recruitment examinations. Advises staff and selected candidates on visa procedures and requirements; Administration of entitlements and benefits • Interprets, explains and administers entitlements and benefits in line with conditions of service, staff regulations and rules; Provides advice, guidance and information to management and staff on the application and implementation of HR policies, procedures, regulations and rules concerning entitlements and benefits; • Reviews and processes entitlements and benefits related actions in HRIS/ERP, making appropriate recommendations where exception is required. • Supervises and monitors the work of Human Resources Assistants in carrying out all human resources administrative transactions including processing of appointments and preparation of personnel actions; • Monitors issues on conditions of service of staff and advises the supervisor of any developments; • Conducts research and prepares written responses to queries related to HR matters. Planning and Budget • Assists the supervisor in the mission planning process throughout the mission lifecycle by preparing documentation and data as well as initial reviews on staffing requirements and organizational structure; • Assists with the review of recommendations resulting from staffing reviews and translates them into staffing requirements for purpose of budget preparation; • Reviews the budget drafts of mission’s sections and ensures that data and actions asked for in the FPD guidelines on budget review are provided by HR assistants and the sections of missions for review and reflection in the budget draft. • Assists in reviewing and processing requests for classification, providing advice on classification procedures and processes; Assists in providing documentation and background materials relating to classification of posts. • Constantly reviews and monitors staffing related costs and expenditures in ERP in line with funds allotment, ensuring that funds for staffing costs are available, and where necessary alerts Human Resources Officer to follow up with Finance and Budget Office to deploy funds to meet any shortfall; • Ensures that expenditures related to staffing are within the budgeted staffing costs, coordinating with the Finance and Budget Units at both the mission and Headquarter levels to ensure availability of funds; • Advises hiring managers on loaning of posts between sections and movement of posts and staff between locations based on the SOP on Staffing table and Post Management, ensuring the integrity of the staffing table as approved in the budget without discrepancy in sections and locations. Staff development and career support • Assists in the development of career development programmes to support staff members career needs; • Assists in the organization and conduct of training courses and workshops in consultation and coordination with Training Units; • Researches on specific career needs of staff and makes appropriate recommendations and staff development plans in line with the HR work-plan; General • Maintains an automated databases and the centralized reference and filing systems. • Researches on a range of HR related issues and prepares notes/reports. • As requested, conducts research on precedents, policy rulings and procedures. • Supervises compilation and preparation of statistical reports on HR related issues. • Conducts exit interviews for separating staff and assists him/her in final arrangements. • Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval, a variety of correspondence and other communications; performs budget preparation input monitoring and implementation in HRIS/ERP, etc.; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc. • Prepares written response to queries concerning HR related matters. • Trains and provides supervision to new and lower-level staff in the unit. • Performs other duties as required. CompetenciesProfessionalism: Knowledge of UN staff Rules & Regulations, ST/SGBs, ST/AIs, ST/ICs, Human Resources Handbook and other approved standard operating procedures. The incumbent is not expected to deviate from these guidelines. The incumbent provides the full range of human resources management assistance. S/he thoroughly understands the context of programmes/projects and issues and under limited guidance handles a wide range of activities and follow-up action. S/he provides inputss in the identification and resolution of a wide range of issues/problems, and effectively handles unforeseen situations. S/he effectively organizes and supervises the work of lower-level staff. S/he consistently applies appropriate policies, rules, guidelines, procedures, and practices. S/he effectively and in a timely manner, liaises and interacts with colleagues and concerned parties internally and externally. The incumbent plays a lead role in the provision of specialized human resources role. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. • TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology. EducationHigh school diploma or equivalent is required. Course work/training in human resources are highly desirable. Very good computer skills; Knowledge of UN HRIS applications and UMOJA etc. is an advantage. Good knowledge of and application of UN Staff Rules and Regulations required. Job - Specific QualificationNot available. Work ExperienceA minimum of seven (7) years of progressively responsible experience in human resources management, administrative services or related area is required. Good knowledge of and application of UN Staff Rules and Regulations is required. Experience in administering a broad range of staff entitlements and benefits, is required Course work/training in human resources is desired. Very good computer skills; Knowledge of UN HRIS applications and UMOJA etc. is desired. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English and French are required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).