HUMAN RESOURCES ASSISTANT

Org. Setting and ReportingThe Economic Commission for Latin America and the Caribbean is one of the five regional Commissions of the United Nations. It was founded in 1948 with the purpose of contributing to the region's economic and social development. Its mission includes the design, monitoring and evaluation of public policies and the provision of advisory services, expertise and training to Governments, as well as support for regional and international cooperation and coordination activities. Please visit our website at www.eclac.org for further information. This position located in the Recruitment Unit within the Human Resources Section at ECLAC Santiago. Under the overall supervision of the Chief of Section, the Human Resources Assistant reports to the Chief of the Recruitment Unit. ResponsibilitiesWithin delegated authority, the Human Resources Assistant will be responsible for the following duties: Recruitment and placement: • Processes applications for vacancies, including preparing and maintaining case files for candidates, ensuring and monitoring the transfer of files of candidates between offices, arranging for interviews, and entering data on candidates into the automated roster. • Assists in the filling of posts, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments. • Assists in the evaluation and screening of applications of candidates for secretarial, clerical and related categories positions. • Maintains vacancy announcement files and tracks status of vacancy announcements. • Coordinates with Executive Offices and selected candidates on travel arrangements, visa matters and shipment of personal effects. • Prepares agenda and provides relevant documentation required for recruitment related meetings. • Prepares personnel actions. • Advises staff on visa matters. Consultant and Individual Contractor Administration • Reviews and processes requests for shopping carts. • Maintains Business Partners and Mini master records. • Assists in the review and processing of fee determination and conditions of service. • Assists in the organization and conduct of training courses and workshops. • Process and amends purchase orders. Staff development and career support training • Assists in the organization and conduct of training courses and workshops. • Provides logistics and administrative support to trainers. Classification • Assists in reviewing and processing requests for classification. • Provides advice and answers general queries on classification procedures and processes. General • Provides general office support services; drafts and/or processes a variety of correspondence and other communications. • Sets up and maintains reference files/records (electronic and paper). • Schedules appointments/meetings, monitors deadlines, etc. • Undertakes research on a range of HR related issues and assists in the preparation of notes/reports. • Maintains automated database containing HR related statistics and prepares periodic reports. • Assists in the preparation of necessary documentation for distribution to various offices, departments and overseas offices. • Performs a variety of administrative duties (e.g. leave recording, request for office supplies and equipment, etc.). • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assists with visualizations and updating information material such as web pages or brochures. • May provide guidance/training to less experienced staff. • Assists with the collection and analysis of data as well as preparation of data presentations and re-ports for information sharing, responding to queries, knowledge management, planning and decision making. • Assists with visualizations and updating information material such as web pages or brochures. • Performs other duties as required. Competencies• PROFESSIONALISM: Knowledge of the human resources policies, procedures and practices and ability to apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. • PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. EducationHigh school diploma or equivalent is required. Job - Specific QualificationTechnical or vocational courses in human resources, business administration, personnel administration or contracts administration are desirable. Work ExperienceA minimum 5 years of experience in human resources management, administrative services or related area is required. The minimum years of relevant experience is reduced to 3 for candidates who possess a first-level university degree or higher. Experience working with Enterprise Resources Planning systems such as SAP is desirable. Experience working with talent acquisition platforms, such as oracle/PeopleSoft is desirable. Experience in working with MS SharePoint, Planner, Excel, or similar software is desirable. 1 year or more of experience in data analytics or related area is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English and Spanish are required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).