Note: This post is pending classification.
Note: Internal staff on abolished posts will be prioritized in line with UN Staff Rules
The Position:ย
As a member of the Corporate HR Team you will contribute to effective and efficient functioning of the HR function, including management of information flow and follow-up on deadlines and commitments made and maintenance of protocol procedures.ย
Under overall supervision of the Director, DHR and in close collaboration with the HR Specialist, Workforce Planning & Analytics, you will be coordinating the day-to-day monitoring of DHR resources, including related reporting. In addition, you will track all procurement activities for the HR Division.
You will be responsible for tracking contractual arrangements, monitoring and reporting on interagency arrangements. You will furthermore serve as a focal point for individual consultants, promoting appropriate usage, monitoring and reporting on trends and exceptions.
You will report to the Director, DHR.
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How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.ย UNFPAโs strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to โbuild forward betterโ, while addressing the negative impacts of the Covid-19 pandemic on womenโs and girlsโ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
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Job Purpose:ย
The HR Analyst will interpret and apply the organizationโs procedures and delivery mechanisms in service of development, day-to-day management, monitoring and reporting of DHR resources. This scope will include all procurement activities, contract management in the Directorโs office, and other financial management processes in the Division.ย
HR Analyst positions have access to advice and on-the-job training from specialists in the individual HR occupations in the resolution of on-going non-routine casework.
You would be responsible for:ย ย
A. Coordinating the effective and efficient functioning of the DHR Directorโs office:
Support Director with preparation of materials on Resident Coordinator candidates for IAAP, and for participation in HR Network/ICSC Meetings; In coordination with HR Analyst, Reporting and Communications, facilitate incoming and outgoing communication from the Directorโs office, as well as internal and external information from the Directorโs office to the Division teams and the Branch teams; Track and follow up on DHR Directorโs missions and travel/logistical arrangements; Prepare agendas, researches and documents information for meetings involving issues and projects deemed necessary by the Director of DHR/Branch Chiefs/HRBPs; Participate, as requested, in meetings/events, including minute taking; proactively ensures successful execution of the above; Support meetings with high-ranking visitors, ensuring appropriate protocol and procedures for all appointments and meetings; Responsible for leading & coordinating all administrative tasks within the HR office and ensuring the efficient running of the DHRโs office;B. Monitoring and evaluation of Individual Consultants (ICs):
Develop a strong understanding of the rationale underlying HR policy and procedure on the IC usage and process; In coordination with HRBP, HQ, serve as organizational focal point for ICโs, providing guidance to the organization on the application of the guidelines and policy on ICโs in conjunction with HR Policy Unit; Review exceptions from HQ and the field, prepare appropriate recommendations for approval; Monitor and report on consultancy data and exceptions;C. Ensure accurate and timely administration of budgets:
Monitor project and divisional budget allocations in Quantum for the Division of Human Resources, both institutional and program funds, under guidance of the HR Specialist, Workforce Planning & Analytics; Prepare status reports and analysis of the financial situation; maintain and monitor the budgetary commitments and expenditures of all activities; Review budgetary processes with a focus on enhancing the control environment innovation and continual improvement. Prepare analysis and reports to HR Specialist, Workforce Planning & Analytics and the HR Director regarding identified opportunities for process improvement.D. Ensure effective and efficient provision of procurement support and administrative services:
Education:ย
An Advanced Universityย Degree in Human Resources, Business Administration, Public Administration,ย Organizational Development or related discipline is required.ย ย
Knowledge and Experience:ย ย
Minimum of one year of progressively relevant experience in HR management and/or finance / administrative support to a large client base, and on a global level is required; Knowledge of internal administrative controls and financial management policies; Knowledge of procurement support and related administrative services; Strong analytical skillsย โ ability to extract data, identify trends and raise to the attention more senior staff with recommended actions;ย ย Demonstrated innovation and creative problem-solving abilities;ย Excellent organizational and multi-tasking skills โ ability to coordinate several work-streams in parallel, while maintaining attention to details;ย Ability to handle confidential information and build a trusting rapport with staff at all levels of the Fund;ย ย Ability to collaborate effectively and create sense of cohesion in teams Previous experience with development/humanitarian organization would be considered an asset.ย Excellent knowledge of information technology systems and tools. Knowledge of PeopleSoft HRMS would be considered an asset;Languages:ย ย
Fluency in English is required; knowledge of other official UN languages (Spanish, French, Russian, Arabic, Chinese),preferably French and/or Spanish, is desirable.
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Required Competencies:ย
Values:
Exemplifying integrity,ย Demonstrating commitment to UNFPA and the UN system,ย Embracing cultural diversity,ย Embracing changeย
Core Competencies:ย
Achieving results, Being accountable, Developing and applying professional expertise/business acumen, Thinking analytically and strategically, Working in teams/managing ourselves and our relationships, Communicating for impactย
Technical Competencies:
Managing Data; Supporting financial data analysis. Managing documents, correspondence and reports; Understanding the operational priorities and related allocation of resources; Querying the financial systems for information for planning, monitoring and decision-making purposes; Exhibiting analytical rigor and ability to retrieve, organize and interpret data, assess situations, and provide recommendations on solutions; Proactively assessing risks and working with others to mitigate them.ย
Compensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
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UNFPA Work Environment:
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click hereย to learn more.
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Disclaimer:
Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.ย
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.ย
Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.