The Organisation
Plan International is an independent development and humanitarian organisation that advances childrenโs rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And itโs girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support childrenโs rights from birth until they reach adulthood. And we enable children to prepare for โ and respond to โ crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
JOB PROFILE
Job title
Supply Chain Head
Functional Area
Supply Chain
Reports to
Country Finance and Operations Manager
Location
Country Office
Travel
25%
Date of preparation
August 14, 2025
Level
15
purpose
Manages, oversees, and monitors the Supply Chain strategy and ensures its compliance based on global and local policies, procedures, and Supply Chain management standards. This includes planning; procurement and procurement of goods, services, and works; fleet, transportation, and customs management; inventory, warehouse, asset, and facility management; partner, document, and key performance indicators management; and effective and efficient emergency Supply Chain management, creating a foundation for the successful execution of Plan International Inc.'s programs, projects, and operations.
dimensions of the role
Scope of the position: National
Approval Level: Approval of purchase orders, tenders and purchase waivers, up to the amount established in the delegation of authority
Confidential information: Budgets, quotes, supplier information, team performance
Personnel: Directly supervises Purchasing and Logistics Coordination and indirectly supervises Fleet Coordination
Report Type: KPI Management, Donor Regulations
Allocated Budget: Annual budget for sponsorship funds and grants for Supply Chain
External Representation: Suppliers
Risk Management: Fraud, conflict of interest, non-compliance with Plan International and donor policies and procedures throughout the Supply Chain
Problem Solving: Resolves complex Supply Chain problems and situations, with the support of the Cluster Operations Management.
Main Responsibilities
Manage the planning process through a collaborative process to identify project and departmental needs to ensure efficient, cost-effective, and timely programmatic implementation. Establish sourcing and purchasing strategies, monitor and supervise that the processes and procedures for purchasing goods, services, and works are carried out according to the supply chain operations manual, identifying and implementing efficiency improvements in the Country Office and Program Units. Manage and monitor the proper operation of the fleet, transportation, and customs for Plan International Inc. nationwide, ensuring the implementation of global strategies and compliance with corporate standards and indicators according to manuals, as well as local regulations. Manage inventory, warehouse, asset, and facility management aligned with the supply chain operations manual, ensuring the optimization and proper use of the organization's resources. Assist in strengthening partners in the execution and implementation of the Supply Chain and based on a needโs analysis. Monitor the successful implementation of key performance indicators, documentation, and evidence that support the effective operation of the Supply Chain, both in development and emergencies. Supervise, motivate, and develop the country's Supply Chain talent to create a high-performance, committed team and contribute to a positive work environment.
Main activities of each responsibility
Manage the planning process through a collaborative process to identify project and departmental needs to ensure efficient, cost-effective, and timely programmatic implementation. Support the country strategy, annual planning, and project design process by providing procurement information and history. Analyze and consolidate procurement plans for departments and projects using the master purchasing plan. Ensure that sourcing plans (LTA, pre-qualified suppliers, new market/supplier assessments, etc.) are implemented. Prepare, monitor, and lead the annual operating budget for the supply chain area. Establish objectives: planning and stakeholder engagement for procurement. Coordinate with cross-functional teams. Develop and implement a capacity development plan for the team and areas involved in the supply chain. Support and verify the appropriate selection of suppliers/partners.
Success indicators:
1 Consolidated Purchasing Plan (Master Procurement Plan) that shows the needs of all projects in the country. Purchasing strategies defined and implemented based on the Master Procurement Plan, which show appropriate supply methods. 10% increase in LTAs (Long Term Agreements) showing time and cost savings. 1 Operating budget prepared to ensure the operability of the country's operations.
Establish sourcing and purchasing strategies, monitor and supervise that the processes and procedures for purchasing goods, services, and works are carried out according to the supply chain operations manual, identifying and implementing efficiency improvements in the Country Office and Program Units.
Monitor the performance and efficiency of purchasing processes based on planning and response times, in accordance with the threshold. Track and monitor contract performance to anticipate potential renegotiation situations or needs and generate reports. Review of progress in purchasing and decision-making processes based on data provided by reports. Supervise and provide guidance regarding the management of tenders and purchases of greater value or difficulty. Define and implement supply and purchasing strategies. Manage and ensure compliance with procurement and LTA processes with savings. Ensure that good procurement practices and procedures are understood and applied within the CO and PU. Ensure that purchasing processes include segregation of duties and fraud prevention. Manage and supervise the supplier prequalification and evaluation process.
Success indicators:
1 Purchase planning vs. execution report prepared quarterly 1 File of prequalified suppliers updated quarterly 1 Consolidated annual supplier evaluation file Manage and monitor the proper operation of the fleet, transportation, and customs for Plan International Inc. nationwide, ensuring the implementation of global strategies and compliance with corporate standards and indicators, as well as local regulations. Ensure optimal fleet size in coordination with Program Management. Oversee the appropriate selection of vehicle types, in accordance with the country's operational needs. Ensure a timely and smooth fleet asset acquisition and disposal plan is in place. Manage the country's fleet to reassign, dispose of, or purchase vehicles. Oversee, monitor, and analyze the consistency of fleet data and reports and present them at the country level. Ensure fleet safety measures are up-to-date and relevant, that risks are mitigated and reduced, and that regulations are followed. Ensure that all vehicles in the country have current insurance policies and participate in the analysis and suitability of the insurance policy. Ensure that fleet KPIs are met; if not, develop an action plan to improve fleet efficiency. Escalate any significant fleet risks to the CMT.
Success indicators:
100% of the fleet is suitable for Plan International operations and meets 95% utilization 100% of the fleet has been selected following the guidelines of the fleet manual (models) 100% of the fleet is renewed in compliance with the permanence/renewal deadlines 1 annual training plan developed for fleet staff 100% compliance with Fleet KPIs according to the Global Fleet Manual indicators
Manage inventory, warehouse, asset, and facility management aligned with the supply chain operations manual, ensuring the optimization and proper use of the organization's resources. Manage and monitor procedures and policies related to assets, warehouses, facilities, transportation, and customs have been implemented in accordance with institutional and donor procedures. Oversee the implementation of equipment and facility maintenance planning. Verify that asset movements are up-to-date and can be tracked. Prepare and submit the asset disposition plan and follow-up to ensure it is executed as authorized. Verify the proper traceability of assets, from their reception, ownership, cost control and disposal. Prepare and lead the asset inventory count process at least once a year. Ensure that periodic inventory checks and counts are carried out in warehouses and storage facilities. Supervise and develop sample control and verification of warehouses/stores. Ensure that procedures are in place for controlling and managing stock in warehouses. Ensure a storage strategy aligned with the Supply Chain Operations Manual and that minimum standards are met. Advise Supply Chain staff on global standards if on-site warehouses are required, especially during emergency response. Supervise and advise on office and utility leasing, as well as other facility-related services. Accompany the market evaluation and search for new properties.
Success indicators:
01 Annual Fixed Asset Inventory Report with a minimum of 90% coincidence 01 Facility maintenance plan is implemented in each Office to verify that the facilities are adequate for current and future needs Warehouse/warehouse balance reports 100% of the warehouses are organized, secure, and have sufficient storage capacityOversee the strengthening of partners in the execution and implementation of the Supply Chain. Participate in partner capacity assessment and gap analysis/action plan for partner procurement management. Oversee the appropriate selection of suppliers/partners. Identify risks of fraud, conflict of interest, and corruption and implement measures to mitigate them. Participate in the development of the partner capacity building plan. Develop training and strengthening processes for partners.
Success indicators: