Graphic Design and Multimedia Assistant

Background

UNDP is the leading United Nations organization in fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP

UNDP is the United Nations’ lead agency working to end poverty, reduce inequality, and fight climate change. We operate in over 170 countries, helping governments and communities build sustainable solutions for people and the planet. Learn more at undp.org or follow us @UNDP.

We are committed to a diverse and inclusive workforce. People from minority groups, indigenous communities, and persons with disabilities are strongly encouraged to apply. All applications are treated confidentially. UNDP has zero tolerance for sexual exploitation and abuse, harassment (including sexual harassment), and discrimination.

In Indonesia, marine debris is a major threat to the environment and economy. Around 80% of it comes from land-based sources, and 30% is plastic waste—the largest non-organic component. In 2018, about 0.615 million tons of waste entered Indonesian waters. To tackle this, the government issued Presidential Regulation No. 83/2018, aiming to cut marine debris by 70% by 2025 through the National Action Plan (RAN PSL) led by the National Coordination Team on Marine Debris (TKN PSL), involving 18 ministries and agencies.

Indonesia is also active in global efforts, such as the UN Environment Assembly (UNEA), working toward ending plastic pollution by 2040. To support this agenda, UNDP Indonesia’s Environment Unit runs the Marine Plastic Litter Reduction Acceleration Secretariat Project. This project works with the Ministry of Environment and the Ministry of Food Affairs to improve coordination, raise awareness, and strengthen communication efforts.

To boost public outreach, a Graphic Design and Multimedia Assistant is needed to create engaging campaign materials that clearly communicate the importance of marine debris reduction. These visuals will help raise awareness, inspire behaviour change, and encourage action from the public and stakeholders, supporting Indonesia’s goals for 2025 and beyond.

Duties and Responsibilities

1.    Support the Communications team to ensure effective design of communications and information products focusing on achievement of the following results:

•     Assists in the coordination of creative and innovative information materials (social media contents, banners, brochures, booklets, leaflets, bulletins, flyers, cards) for UNDP Indonesia projects in Bahasa Indonesia and English.
•     Prepares the draft layout of research activities in a creative format, edits artwork and finalizes the design process of reports,

presentations and information materials in line with UNDP’s design guidelines.
•     Capture and edit photos and create a photo repository for UNDP communications materials.
•     Working with UNDP CO projects on specific communications projects in support of the project’s advocacy goals including producing videos, editing graphics and presentations
•     Uploading necessary materials (reports, articles, publications) to UNDP Indonesia’s websiteperiodically

2.    Support to the effective creation of branding materials for promoting the activities of UNDP focusing on the achievement of the following results:
•     Supporting Communication team in drafting social media contents and other communication materials that disseminates key messages of UNDP in an informative and enticing format.
•     Supports the design of graphics and visualizations requested on different UNDP Indonesia’s events, inter-agency works, and support for project offices based on needs and supervision from head of Communication.

3.    Support communication database in connection with partnership with external parties

•     Support in updating database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project. Monitor and evaluate the use and effectiveness of media materials and share results and findings.
•     Providing support to conduct media tracking, to collect and cluster news and/or articles related to the project from printed and electronic media to be used as a media coverage and supplement for the project report.
•     Conceives and drafting of files, graphics, and/or illustrations for visual media, including web, social media, and print.

4.    Support strategic partnerships, communication, and support to the implementation of resource mobilization.
•     Maintaining and updating efficient catalogue system of visual materials database (photography, video, social media final products).
•     In coordination with supervisor and other relevant counterpart communications teams, support the design of infographics of the project activities as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project.

5.    Supports knowledge building and knowledge sharing focusing on achievement of the following results:
•     Participation in the training for the operations/ projects staff.
•     Contributions to knowledge networks and communities ofpractice
•     Ensure active participation for learning and knowledge sharing in gender analysis and gender mainstreaming.

6.    The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that.
•     Human rights and gender equality is prioritized as an ethical principle within all actions.
•     Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”.
•     Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender is respected within all implementations including data production.
•     Differentiated needs of women and men are considered.
•     An inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created.
•     Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

7.    The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

Under the overall guidance of the Communication Specialist, the Graphic Design and Multimedia Assistant provides timely and accurate clerical project support services.
 

Competencies

Core    
Achieve Results:    
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:    
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:    
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:    
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:    
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:    
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:    
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies 
2030 Agenda: People    
Gender    Gender Mainstreaming

Ethics:UN policy knowledge - ethics    
Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity

Business Management: Customer Satisfaction/Client Management    
Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. 
Look for ways to add value beyond clients' immediate requests. 
Ability to anticipate client's upcoming needs and concerns

Communication: Creative direction and copywriting    
Ability to creatively communicate concepts in an engaging and simple way

Communication: Campaign Management    
Ability to produce and implement communications and advocacy campaigns which lead to impactful change

Communication    Graphic Design    Ability to communicate visually and create appealing UNDP graphic products
Communication    Photo production    Ability to create, edit, organize and
coordinate photographic material

 

Required Skills and Experience Min. Academic Education

Min. years of relevant Work experience Minimum four years of experience (with secondary education) in administration support tasks candidates with highschool or oneyear experience (withbachelor’s degree) for candidates witha bachelor's degree. Required skills

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.