FUEL OFFICER

Org. Setting and ReportingThe temporary position is located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support; primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS). The temporary position is based in Port au Prince and is located in the Life Support Section. The incumbent will report to the Chief of Unit, Fuel Officer P4. ResponsibilitiesWithin delegated authority, the Fuel Officer, P-3 will be responsible for the following duties: • Manages the supply of Petroleum Oil and Lubricant (POL) to the mission including the administration of outsourced contracts for the provision POL and related services. • Assists in developing outsourced contracts for fuel and associated support services, including the preparation of Statements of Work including requirements for contract Quality Control (QC) and Quality Assurance (QA), accounting and invoicing verification, conduct technical evaluations and preparation of presentations to Local Committee on Contracts (LCC) • Ensures that mission strategic and local reserves are maintained at adequate levels at all times; • Reviews POL requests and authorize issues of fuel to fuel consuming equipment or in bulk contingents and other users. Issue task orders (TO) for execution by the Contractor. • Ensures that internal control systems are functioning to the highest standard including accurate and complete accounting of POL transactions, report and maintaining electronic/hardcopy records of evidences of transactions to ensure proper audit trail; • Ensures that fuel usage by vehicles, generators, individual users and contingents are monitored and analysed. Any major anomalies or patterns of inconsistent fuel consumption are investigated; • Ensures that routine QC and QA procedures and fuel equipment maintenance checks are carried out and coordinate with Regional Fuel Officers/Sector Supervisors issues pertaining to product quality, operation standards, safety, security and maintenance of fuel installations, vehicles and equipment; • Assists with providing Fuel Unit inputs on budget and acquisition planning; • monitor and analyze contract performance to ensure compliance with contract terms, schedules and cost objectives including, transition, technical compliance, stock holding, timely mobilization of fuel distribution points (DP) and on-time and in-full delivery of fuel. Ensure contract Acceptable performance levels (APL) are calculated and administered. • Ensures payments and claims are processed timely. • Assists in developing, implementing and updating the Mission Fuel Plan; monitor fuel stock holdings at all locations, project product requirements and arrange for routine supply and distribution of fuel and associated products to end users; • Train troops on UN internal control, accounting systems and guidelines. • Liaises with the Contract Management Section/Unit in the resolution of contractual disputes in the course of contract implementation; implement the Unit’s work program; supervise, train and monitor performance indicators for staff; • Performs other duties as required. CompetenciesProfessionalism: Knowledge of fuel supply operations, practices and contract management, planning, policies and procedures. Ability to develop supply contracts, plans, policies, procedures and programs. Knowledge of United Nations Financial Rules and Regulations. Ability to specify business rules in the specific supply area. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently. Client Orientation: Considers all those to whom services are provided to be \"clients \" and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client. EducationAdvanced university degree (Master's degree or equivalent degree) in business administration, public administration, engineering, or other relevant field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Job - Specific QualificationNot available. Work ExperienceA minimum of five years (5) of progressively responsible experience in supply chain project/contract management or logistics support in the field of petroleum products is required. Experience in managing fuel support services and developing relevant technical specifications in support of a field operation (inclusive of peacekeeping operations orspecial political missions, agencies funds and programmes), is required. Experience in fuel supply chain is required. Experience in quality assurance, procurement or contract management of large-scale goods or services contracts for fuel is desirable. Experience in managing support services and developing technical specifications for goods in support of a field operation (inclusive of peacekeeping operations, special political missions, agencies funds and programmes), is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. French is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).