Job Identification (Reference Number): 16778
Position Title: Finance Officer (Accounts Payable, Accounts Receivable & Treasury Bank Reconciliations) (P)
Duty Station City: Manila
Duty Station Country: Philippines
Grade: P-3
Contract Type: Fixed-term (1 year with possibility of extension)
Recruiting Type: Professional
Vacancy Type: Vacancy Notice
Initial duration: One year with possibility of extension
Closing date: 05 October 2025
Introduction
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture atย IOM workplace culture | International Organization for Migration
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, the following are considered first-tier candidates:
Internal candidates Candidates from the following non-represented member states:ยAntigua and Barbuda, Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Lao People's Democratic Republic, Madagascar, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Solomon Islands, Suriname, Tonga, Tuvalu, Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM.
Organizational Context and Scope
The Global Shared Services Centre (GSSC) provides efficient, high-quality administrative and financial services to IOM Headquarters (HQ) and IOM Offices worldwide. Within theย Global Shared Services Centre (GSSC), theย Finance Officerย (Accounts Payable, Accounts Receivable & Treasury Bank Reconciliations)ย will be responsible and accountable for overseeing accounts payable, accounts receivable, and treasury bank reconciliations, ensuring compliance with IOMโs financial rules, donor agreements, and international accounting standards.
Under the direct supervision of the Chief of Finance Hub (GSSC), and in close coordination with HQ Treasury and the Office of the Comptroller, the Finance Officer (Accounts Payable, Accounts Receivable & Treasury Bank Reconciliations) will perform the duties, including but not limited to the following:
1. Accounts Payable (AP) Oversight
Manage and monitor AP transactions, ensuring timely processing of vendor invoices, staff entitlements, and other payments.Review exception items and resolve discrepancies in collaboration with relevant IOM Offices.Strengthen controls to mitigate risks of duplicate or erroneous payments.Ensure the SLA compliance and timely processing of the payments.Ensure the end-to-end smooth processing of the AP transections.Work closely with Central Accounting Team for timely closure of the AP module.2. Accounts Receivable (AR) Oversight
Supervise AR processing, including donor contributions, staff receivables, and inter-office transactions.Monitor outstanding balances and coordinate with stakeholders for timely recovery and reconciliation.Provide regular AR reports and aging analysis to management.Work closely with Central Accounting Team for timely closure of the AR module.3. Treasury and Bank Reconciliations
Oversee timely and accurate bank reconciliations across multiple currencies and accounts.Liaise with Treasury to resolve variances and ensure reconciling items are addressed promptly.Ensure all reconciliations are properly documented, reviewed, and compliant with internal control requirements.Liaise with Treasury for the electronic bank statements and seamless integration with Bank.4. Process Improvement and Compliance
Identify and implement efficiency measures, automation opportunities, and process harmonization in AP, AR, and Treasury functions.Ensure compliance with IPSAS, IOM financial regulations, and donor requirements.Prepare and deliver training to staff and provide guidance to IOM Offices worldwide on finance-related queries.Identify the bottleneck in the current processes and provide suggestion for the improvements.Assist in the Processes documentation and ensure the QRG (Quick Reference Guide) are prepared/updated.Provide inputs for the digitization / automation of the processes.5. Supervision and Team Management
Manage and supervise a team of finance assistants, providing technical guidance, performance feedback, and professional development.Foster a culture of accuracy, timeliness, and customer service within the finance team.6. Reporting and Coordination
Provide monthly and quarterly financial reports and analyses to management and other stakeholders.Act as a focal point for internal and external audit queries related to AP, AR, and treasury reconciliations.Collaborate closely with HQ and IOM Offices worldwide to address financial issues and streamline processes.Ensure the testing of the AP related reports and provide suggestions for the optimization of the AP reports.Ensure the close coordination with HQ AP unit and implementation of the improvements.Act as Focal person for the testing in the training environment before the changes/enhancements are deployed into the Production.Act as Focal person for the staff (Global) training of the AP related topics.Work with relevant stakeholders for the Centralization of the AP/AP related tasks.ย Ensure complete audit trail and supporting documentation of all transactions.Set the SLA for each task based on the standard processing time of the transactions.Ensure that the Workflow configuration is up-to-dated in the system.Ensure that AP and AR are sync with GL module of the systemPerform such other duties as may be assigned.Required Qualifications and Experience
Education
Masterโs degree in Accounting, Finance, Business Administration, or a related field from an accredited academic institution with five years of relevant professional experience; or,University degree in the above fields with seven years of relevant professional experience.Professional certification as a Chartered Accountant (CA), Certified Public Accountant (CPA), or equivalent is an advantage.Experience
Demonstrated experience in managing AP, AR, and bank reconciliations in an international, multicultural environment;Proven experience in team supervision and staff development; and,Prior experience in a shared service centre or large international organization is highly desirable.Skills
Excellent analytical and problem-solving abilities;Strong background in IPSAS or IFRS reporting standards;Familiarity with ERP systems (e.g., SAP, Oracle, Workday) and automated financial processing tools;Strong organizational skills with attention to detail and accuracy;Ability to manage multiple priorities under tight deadlines;Excellent communication and interpersonal skills; and,ย Commitment to efficiency, customer service, and continuous improvement.Languages
IOMโs official languages are English, French, and Spanish.ย
For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, Russian, Spanish and French) is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOMโs competency framework can be found at thisย link. Competencies will be assessed during the selection process.
Valuesย - all IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.Courage: Demonstrates willingness to take a stand on issues of importance.Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competencies โ behavioural indicators Level 2
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.Accountability: Takes ownership for achieving the Organizationโs priorities and assumes responsibility for own actions and delegated work.Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.Managerial Competencies โ behavioural indicators Level 2
Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organizationโs vision. Assists others to realize and develop their leadership and professional potential.Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.Strategic thinking and vision: Works strategically to realize the Organizationโs goals and communicates a clear strategic direction.Humility: Leads with humility and shows openness to acknowledging own shortcomings.ยNotes
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty stationโs country can be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through theย IOM e-Recruitmentย systemย (for internal candidates linkย here). The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.ย
For further information and other job postings, you are welcome to visit our website:ย IOM Careers and Job Vacancies.