Finance Officer

Background Information - BSSC

The UNOPS Bangkok Shared Service Centre (BSSC) is a Shared Services Centre (SSC) unit established to provide internal, global, cost-effective transactional services which enhance the operational capacity of UNOPS and standardize systems and procedures. The BSSC, among other functions, carries out high-quality transactional services within the area of personnel contract administration, payroll and finance and accounitng services.

For young professionals, a job within UNOPS BSSC offers the opportunity to enter the United Nations system via crucial back office service delivery in an engaging and development-focused work environment as part of a dynamic and effective UN entity. BSSC jobs offer a platform of learning and exposure to UNOPS' operations and the greater UN system.

Background Information - Job-specific
Under the BSSC Finance Manager's guidance and supervision, the Finance officer oversees the BSSC Accounts Receivable and promotes a client-oriented approach consistent with UNOPS rules and regulations. The incumbent will closely work and collaborate with Programme, Project and Support Services colleagues in the local office as well as with the UNOPS HQ colleagues to exchange information and ensure accurate and consistent service delivery. Functional Responsibilities

Summary of Key Functions:

Implementation of operational strategies

Fund application

Monitoring and progress control

Financial reporting and controls

Team management

Knowledge building and sharing

Full compliance with UNOPS rules and regulations regarding financial processes, financial records, reports, and audit follow-up, along with the establishment of an effective internal control framework;

Regular maintenance and updating of the Internal Standard Operating Procedures (SOPs) for the BSSC Accounts Receivable. 2. Ensures proper fund application, focusing on the achievement of the following results:

Coordinate the accounts receivable process to ensure that contributions to the project are applied promptly;

Maintain an accurate and up-to-date accounts receivable logbook that reflects pending funds for application;

Communicate and coordinate with field offices and project teams to identify available funds;

Provide performance reports for the team as requested by management;

Support Accounts Receivable team members with their daily tasks and any issues that arise;

Ensure that the Accounts Receivable team adheres to its service level agreements (SLAs).

3. Ensures monitoring and progress control, focusing on the achievement of the following results:

Establish a strong working relationship between the team and its key stakeholders;

Manage communications to ensure that stakeholders are informed about the accounts receivable team's activities, deadlines for request submissions, and updates on policies and procedures;

Collaborate closely with the BSSC bank reconciliation team to ensure the efficient implementation of reconciliation processes.

4. Supports effective financial reporting and control, focusing on the achievement of the following results:

Contact project colleagues and Regional Offices to verify, correct, and enhance the quality of a project's financial activities, including financial reports;

Maintain regular communication with other finance staff within the organization, focusing on data reconciliation, client reporting, and audit activities;

Follow up on all unidentified deposits and provide regular updates to the BSSC Finance Manager;

Coordinate both internal and external auditors by providing requested documents in an organised state in a timely manner.

5. Provide supervision to the BSSC Accounts Receivable team, focusing on achievement of the following results:

Facilitates the Accounts Receivable team’s engagement and provision of high-quality results and services of the application of funds for all UNOPS bank accounts through effective work planning, performance management, coaching, and promotion of learning and development;

Provides oversight, ensuring compliance of the accounts receivable team members with existing policies and best practices;

Collaborate a solid working relationship between the Accounts receivable team and its key stakeholders.

6. Ensures knowledge building and sharing, focusing on achievement of the following results:

Synthesis of lessons learnt and best practices in Finance;

Organise, facilitate and/or deliver training and learning initiatives for personnel on finance-related topics;

Contribute to Financial management knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in financial management.

A first-level university degree (e.g. Bachelor's Degree) in Finance, Accounting or related fields is required.

An advanced university degree (e.g. Master's Degree) in Finance, Accounting or related fields is desirable and may substitute some of the required years of work experience.

A minimum of two (2) years of relevant experience in accounting and financial experience at national level is required.

Knowledge of UNOPS financial rules and regulations; working knowledge of ERP (particularly Agresso) is desirable.

Experience in the usage of computers and office software packages (G Suite) and knowledge of spreadsheet and database packages is desirable.

Experience in handling web-based management systems is desirable.

Fluency in written and oral English is required.

Knowledge of the second UN working language is desirable.

Contract type: Local Individual Contractor Agreement (LICA)
Contract level: LICA Specialist-8
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

Please note that UNOPS does not accept unsolicited resumes.

Applications received after the closing date will not be considered.

Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.

Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

This position is stationed in Bangkok, Thailand which is a family duty station.

Terms and Conditions

For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.

For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.

All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.