Danish Refugee Council, one of the worldโs leading humanitarian NGOs, is currently looking for a highly qualified Finance Coordinator โ Financial Planning and Analysis
About the job
Under the supervision of the Finance Manager, the Finance Coordinator serves as the lead for Financial Planning and Analysis (FP&A) function within the country office, playing a pivotal role in strategic budgeting, donor financial reporting, and financial analysis and forecasting. The role holder ensures robust financial oversight, compliance with donor regulations, and alignment with DRCโs internal policies and procedures. In addition to leading budgeting and reporting functions, the Finance Coordinator provides backstopping support to accounting operations and formally deputizes the Finance Manager during absences, ensuring continuity of financial leadership and operational business continuity.
Your main duties and responsibilities will be:
Budgeting
The finance coordinator will ensure that the country Master budget is fully operational and maintain at monthly basis both through the online system and the spreadsheet with accurate analysis for decision making. It includes regular checks on the MB parameters such as Personal IDs, costs categories, budget phasing in the budgets set up in dynamics.
Coordinate preparation of donor proposal budgets as well as budget revision and budget modification and timely and accurately set up in ERP Dynamics and liaison with the relevant stakeholders. Also ensure to timely address donor feedback and comments thoroughly and that are related to finance and ensure tracking and streamlining of such comments in across all proposals.
Ensure that all donors budgets are timely done and reviewed in accordance with DRC Internal policies, SOPs and donorsโ rules and regulations. The costs effectiveness shall be the key driven approach for all budgets developed which shall factor the country office and Area offices gap being filled based on the Master Budget gasp.
Ensure that the co funding requirement is properly filled at budgeting stage and complete the co funding set up alongside with the approved budget set up in the system dynamics. The key Performance indicators related to the budgets set up and co funding shall be on track at monthly basis. All issues identified through the power Bi reports associated, shall be immediately remedied.
Provide training and support on the budgeting tools improvement, if necessary, in collaboration with the finance Manager for continuous improvement on the budgeting by the budget holders.
Support the annual budgeting process and forecasting, ensuring alignment with approved budgets, funding opportunities, and the Master Budget. Contribute to or support the Senior Management Team in producing accurate yearly forecasts and revenue estimations, based on active budgets, pipeline projections, and anticipated funding.
Ensure effective budget monitoring by coordinating timely and realistic Budget Follow-ups (BFU), phasing of project budget forecasts, spending plans, and costed work plans. Regularly update expense forecasts in Dynamics and share analytical insights with Budget Holders to support informed decision-making.
Financial Reporting and Budget Monitoring
As per the monthly reporting schedule, ensure preparation of high-quality donor financial reports including all financial annexes associated to each report and in compliance with the donor procedures and reporting format and for in country management team review and clearance with HQ Business Controller and timely submission to the respective donors. Timeliness and Quality are both equally important and must strive to submit donor ready financial reports and in timely fashion.
With the support of the FM, ensure that all queries from external and internal stakeholders on the reporting are timely and efficiently addressed/tackled and communicated back to the requestor and in collaboration with the grants and business development team.
Provide monthly management reports (Weekly and monthly budgets Follow up-BFUs) which will include expenditures by project, subgrantee or Partnersโ reporting and other financial information, in a timely and accurate manner and any other report as requested by DRC Country Director, Head of Support Services, Finance Manager, Regional Office, HQ etc.,
Ensuring all reports adhere to accounting standards, rules, regulations, local filing requirements and accounting best practices.
Review and monitor partnersโ financial reporting and compliance. Provide additional technical assistance to partners as necessary to maintain high standards of compliance. This includes the reconciliation of the partnerโs instalments against its expenditures reported and account balance shall be zero at the end of the action.
Provide inputs to the Country Strategy and in relation to financial analysis and overviews in consultation with the HoSS and FM.
Monitor closely the committed costs and pending transactions for each active project, lead the BFU meetings and facilitate finance related action points are executed. The unnecessary committed costs and pending transactions must be cleaned up before the validation of the final financial report in country and in HQ.
In collaboration with the finance manager and audit and compliance coordinator, support the preparation and successful conclusion of internal and external auditing activities pertaining to the Activity and respond to audit requests on a timely fashion and ensure appropriate corrective actions are taken to audit findings.
Monitor closely the co funding requirement for all grants and ensure timely mapping of the co funding. Update the Finance Manager on monthly basis on the co-funding requirement fulfillments.
In support to the Finance Manager, ensure that the successful financial closure measures of a projects are followed at its end. This includes the audit quality file and audit summary file updating, annexes (asset lists, statement of disclosure, etc..) are done and archived and the project status changed in collaboration with the business controller and grant team.
Contribute efficiently to the clean up of the Work in Progress (WIP) report and ensure that there are no variances for each project, especially at the end of the implementation.
Accounting / Finance โ Backstopping
Oversee and manage daily accounting and finance functions including the timely recording of transactions, cash management, banking, payroll, receivables, payables, and timely submission through DRC Dynamics to HQ.
Review unsettled transactions in DRC Dynamics monthly and advise area offices and country finance staff on the best way to manage the outstanding transactions.
Maintain banking relations and plan/monitor country cash flow requirements to ensure the smooth implementation of DRC programs.
Coordinate with country Finance staff to organize & submit Finance supporting documents (Scanned and hard copies) in relevant archives (One drive/Share point etc.,) according to DRC Somalia/RO/HQ requirements.
Coordinate with Finance/HR staff to ensure timely payment of staff salaries.
In the absence of the finance specialist, monitor and ensure proper physical and electronic archiving of the supporting documentation ready and in a way of easing the outcoming audits and spot checks. Provide monthly report on the progress of the scanning per costs center (Area office).
Others
Participate in grant kick-off and close-up meetings and prepare the required finance input.
Develop technical skills of finance staff and program team through on-job technical advice/trainings on Budgeting, Reporting and other finance duties when a gap is identified.
In collaboration with the finance Manager and Risk and compliance coordinator, organize self-compliance checks in each office visited and identify gaps on internal policies/SOPs, donor rules and regulation implementation on following areas: cash flow management, lack of compliances on documentation, suspicion of fraud or aid diversion, etcโฆ
Follow up on new procedures and guidelines designated in circulars from Country Director/HOSS/Finance Manager/Regional Office and HQ.
Provide support on the financial management capacity building of finance and non-finance staff in the mission and ensure timely and proper induction of new staff on boarded. The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs and the finance responsibilities Matrix but will remain in line with the overall purpose of the role.
About you
To be successful in this role we expect you to have:
Minimum of 7 years of progressive experience in financial management, including budgeting and reporting in humanitarian or development contexts.
University degree/masterโs in finance/accounting/commerce/business administration or related field; CPA, ACCA, or equivalent certifications.
Minimum 3 years knowledge and experience of donor regulations and financial reporting standards.
Proven experience in financial analysis, forecasting, and strategic planning.
Hands-on experience/skills in MS Excel (experience in working with formulas)
Experience in preparation of Donor budget and reporting for ECHO/EU/Danida/SIDA/USAID/EU/UN donors.
Advanced proficiency in financial systems and tools (e.g., Excel, ERP systems).
Desirable:
Ability to prepare basic training modules on accounting management and conduct trainings.
Attention to detail and commitment to accuracy.
Ability to manage multiple priorities and meet deadlines.
Strong problem-solving and decision-making abilities.
Commitment to teamwork and capacity building.
High level of integrity and professionalism.
In this position, you are expected to demonstrate DRCโ five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
We offer
Contract length: 12 months
Band: Employment Band Non-Management F
Work location: Mogadishu
Start date: 1st November 2025
Reporting to: Finance Manager
Salary and conditions will be in accordance with Danish Refugee Councilโs Terms of Employment for
employees on national contract.
Application process
All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.
Closing date for applications: 25th September 2025
For more information about the Danish Refugee Council, please visit our website drc.ngo.
Danish Refugee Council is an equal opportunity employer. We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment regardless of personal characteristics or attributes.