Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven and owned by the communities we serve. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact.
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Position Overview
Pact, a non-profit organization based in Washington, DC, is implementing the USAID Zambia Integrated Health Activity. The Activity supports USAID and PEPFAR objectives of 95/95/95 and provides service delivery and technical assistance to improve Maternal, Newborn, and Child Health (MNCH) services. USAID Zambia Integrated Health improves, sustains, and further integrates lifesaving HIV/AIDS and MNCH services at the health facility and community levels and ensure that client-centered, high-impact, high-quality services are available to all Zambians.
Pact Zambiaโs Finance Department ensures strong financial management, accountability, and compliance across all projects and operations. Its core functions include financial reporting, budget management, cash and bank handling, payroll, and strict adherence to donor and local regulations. The team oversees subawards, strengthens internal controls, supports audits, and builds financial capacity among staff and partners. Working closely with program, procurement, and global finance teams, the department uses robust systems and tools to maintain transparency, efficiency, and donor confidence, all in support of Pactโs mission to improve lives sustainably. The Finance Assistant contributes to realising this purpose by:
Key Responsibilities
- Financial management and accounting assistance
- Review of Activity Authorization Requests, staff travel, and liquidation documents, ensuring accuracy and compliance
- Provide a detailed review of all Travel Authorization and Advance Request (TAAR) forms and staff liquidations for the accuracy and validity of receipts and other supporting documents
- Review petty cash vouchers and receipts for accuracy and validity for the assigned province and submit them to the Senior Finance Officer for approval
- Review the Petty Cash Reconciliation Register and the supporting vouchers and receipts for eventual petty cash replenishment and submit to the Senior Finance Officer for further review.
- Ensure proper and timely filing of all accounting documents such as payment vouchers,
liquidations, receipt vouchers and journal vouchers. - Participate in Inventory/asset verification exercise
- Filing and maintenance of accounting archives and related documents
- Providing support in the day-to-day functions of the finance department
Basic Requirements
- Advanced Diploma in Finance, Accounting, Business Administration or related field
- At least 2 years relevant work experience in finance, accounting, operations
- Experience with and knowledge of USAID and/or other international donorsโ rules and
regulations related to Accounting and Finance - Sound knowledge of Generally Accepted Accounting Practices (GAAP
Preferred Qualifications
- Strong written and verbal English communication skills.
- Must be proficient in Microsoft Excel and Word and accounting software systems.
- Competence using common desktop applications and office administration systems
- Courteous, willing to learn, able to follow instructions.
- Strong interpersonal skills and polite.
- Willing to work beyond normal hours.
- Good planning and time management skills.
- Ability to problem-solve.
- Ability to multitask with ease, adapting to frequently changing priorities
- Consistently follows internal process and procedures.