Finance and Operations Assistant
INTRODUCTION TO GGGI
The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page.
POSITION SUMMARY
Based in Jakarta, Indonesia, the Finance and Operations Assistant will support GGGI Indonesia Country Office on finance, accounting and operational activities in compliance with the requirements, rules, and systems established by GGGI and its donors. The position holder will play a critical role in managing bookkeeping tasks and providing support on financial functions within GGGI Indonesiaโs Finance and Corporate Services Unit.
The position assists the implementation of finance and corporate services pertaining to financial administration and management of GGGIโs work in Indonesia to ensure effective delivery and success in-country operations. S/he will work within the premises of the GGGI Indonesia Country Office, and report to the Sr. Finance Associate. The Finance and Operations Assistant will be responsible for executing and documenting various financial transactions, in particular for transactions below IDR 5 million. Additionally, ensuring the proper coordination of financial coding for these transactions will be a key part of the position holderโs daily routine.
PURPOSE
This position carries out financial and administrative work to support and ensure that financial management of projects within the Indonesia Country Office is carried out effectively and in compliance with relevant rules and policies. The position undertakes accounting transactions according to the general principles of accounting and GGGI accounting manual and provide day to day administration support for the successful implementation of the projects as required.
ENGAGEMENT
Working closely with the Sr. Finance Associate, ensure all transactions are recorded properly and in compliance with GGGI regulations. Manage and maintain an efficient and complete filing system, database, and documentation related to Finance. Work as part of GGGI Indonesiaโs Finance and Corporate Services Unit and ensure full compliance with GGGIโs regulations, rules, and procedures. Support the program implementation in all aspects related to financial monitoring, budgeting, and administration. Support hiring processes of staff and consultants in compliance with GGGIโs Rules and Regulations, and internal systems set up to conduct the process.
DELIVERY
Financial Record Management: Ensure accurate financial record-keeping and organize essential documents for audit and compliance purposes. Petty Cash Management: Review and reconcile petty cash transactions across various locations. Travel Expenses: Prepare and reconcile monthly travel expense reports. Fund Requests: Assist in reviewing and compiling fund requests for approval. Cash Advances: Support the review and reconciliation of cash advance requests and settlements. Asset Verification & Documentation: Conduct regular physical asset verification across all locations to ensure proper tracking and recording. Expense Verification: Assist in reviewing employee expense reports to confirm compliance with financial policies and regulations. Payment Processing: Prepare weekly payment schedules and ensure timely uploads in the e-banking system. Budget Activation: Assist in preparing and uploading budget activation entries in the ERP system, ensuring alignment with financial plans. Internal Controls & Compliance: Ensure compliance with internal financial controls, policies, and regulatory requirements to maintain financial integrity.
REQUIREMENTS
QUALIFICATIONS
A bachelorโs degree in finance, accounting, or business administration or a related field. Preferably at least one year of relevant work experience. Strong understanding of basic accounting principles. Experience working with Indonesian government agencies is highly desirable. Experience in international organizations is considered an advantage. Familiarity with ERP systems, project support, and administrative tasks is beneficial. Experience in the procurement process for goods and services. Proficiency in both Indonesian and English is required.
FUNCTIONAL
Strong ability to collaborate and communicate effectively with relevant teams and staff. A dedicated team player with a results-driven, proactive, and creative approach to problem-solving. Very strong attention to detail and ability to execute tasks with precision Excellent cultural awareness and enthusiasm for working in an international team. Willingness and ability to travel occasionally for program-related events. Adaptability and readiness to work flexibly in response to program demands.
CORPORATE
Understand and actively support GGGIโs mission, vision, and values. Promote an organizational culture of trust, transparency, respect, and partnership. Excels at problem solving, asks questions and seeks support when needed, easily shares information and knowledge with others both internally as externally. Manage emotions and stress positively, build rapport and resolve conflict easily. Strong ability to work independently and/or remotely, while maintaining productivity.