VA ID: 2365 Grade Level: P-3 Division: Division of Administration Section: Budget and Finance Section Unit: Type of Appointment: Fixed Term Appointment Date of Issuance: 06 January 2026 Deadline for Applications: 05 February 2026 Vacancy Reference: VA129-2365-2026 Reporting Date: As soon as possible
Please note that all candidates should adhere to CTBTO Values of Integrity, Professionalism and Respect for Diversity.
Qualified female applicants and persons with disabilities are encouraged to apply.
A roster of suitable candidates may be established for similar positions at the same level as a result of this selection process for a period of two (2) years.
*Applicants encountering problems with the recruitment platform due to their location should contact jobs@ctbto.org and provide details of the error message received.
Organizational Background
The Preparatory Commission for the Comprehensive Nuclear-Test-Ban Treaty Organization with its headquarters in Vienna, Austria is the international organization setting up the global verification system foreseen under the Comprehensive Nuclear-Test-Ban Treaty (CTBT), which is the treaty banning any nuclear-weapon-test explosion or any other nuclear explosion. The Treaty provides for a global verification regime, including a network of 337 facilities worldwide, a communications system, an international data centre and on-site inspections to monitor compliance.
Organizational Setting
This position is located in Budget and Finance Services Section, Division of Administration, BFS/ADM.
Reporting Lines
Under the supervision of the Head, Financial Reporting and Payments Unit, to:
Duties and Responsibilities
Plan and coordinate the monthly and annual financial closure processes, including the preparation of the year-end financial statements and note disclosures in compliance with International Public Sector Accounting Standards (IPSAS); Ensure that recorded financial transactions comply with relevant regulations and policies; For inventories, tangible and intangible assets, leases, and contributions in kind, provide expert oversight to ensure assigned costs are aligned to contractual modalities reported deliverables, and costs for the development of assets are tracked, measured, and recorded accurately. More specifically:o Review and monitor the overall integrity, accuracy and completeness of financial data within the relevant ERP system modules, in particular the Asset module, encompassing tangible assets master data, asset additions, depreciation calculations, impairments, and year-end balances for Secretariat assets and joint arrangements with the other Vienna based Organizations; Maintain the Organizationโs asset register including inventories, tangible and intangible assets, contributions in kind, and leases;
o For intangible assets, specifically maintain data listings and its โintangibles registerโ, and monitor expenditures incurred vis-ร -vis the development phases of intangible assets and IPSAS to determine their eligibility for capitalization as assets under construction and/or as capitalized assets;
o Liaise with Secretariat counterparts to ensure that inventory additions and movements are accurately reflected in the ERP system; o Analyze financial accounts to identify and provide corrective actions, prepare and review periodic and ad-hoc finance reports, related to tangible and intangible assets, inventories, and joint arrangements. Follow up on the governance bodies reports and conclusions in relation to Commission assets in particular intangible assets and ensure that accounting records are aligned.
Support year-end closing activities related to assets, including the implementation of decisions of the Property Survey Panel to ensure accurate and timely recording and financial reporting; Conduct regular compliance reviews to ensure accurate expense recognition and adherence to financial policies and procedures, develop and implement assets compliance program, and serve as a focal point for liaising with technical and certifying officers on project development, expense recognition, and assets recordkeeping; Review on an ongoing basis the need to amend policies, procedures, administrative directives and financial rules and regulations in line with IPSAS developments, particularly those related to tangible assets, intangible assets, inventories and leases. Contribute to the analysis of new or revised IPSAS standards, and their impact on accounting policies and ERP processes. Assist the Head of Financial Reporting and Payments Unit in updating relevant policies; Serve as the ERP focal point for the Financial Reporting and Payments Unit, ensuring effective functionality and the integration of financial, materials management, and accounting modules. Provide guidance and support for embedding financial policies and IPSAS into ERP processes, support the resolution of data or workflow issues, lead periodic data reviews, and oversee the implementation of audit recommendations related to ERP financial processes; Assist in liaison with the Internal and External Auditors, including responding to audit inquiries, and support for the implementation of audit recommendations; Perform other duties as assigned.Education
University degree in finance, business administration or a related field.
Work Experience and Qualifications
Professional accounting certification and membership in an internationally recognized accounting body; At least five (5) years of progressively responsible professional experience in accounting, finance or business administration is required, of which at least three (3) years of experience working with compliance and inventories, tangible and intangible assets, and leases policies and accounting practices in an international organization with proven understanding and application of IPSAS or IFRS; Demonstrated knowledge and experience in the use of modern Enterprise Resources Planning (ERP) systemโs finance and accounting modules (preferably SAP) is required; Thoroughness, excellent analytical and financial reporting skills are essential; Strong communication and negotiation skills, and ability to build effective relationships with internal and external clients, focus on impact and respond positively to constructive feedback.Languages
Excellent written and oral communication skills in English are essential. Knowledge of other official CTBTO languages (Arabic, Chinese, French, Russian and Spanish) is desirable.
Competencies
Professionalism - Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from other and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed; Planning and organizing - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; Team work - Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; builds consensus for task purpose and direction with team members; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings; Accountability - Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable; Creativity - Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks โoutside the boxโ; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches; Client orientation - Considers all those to whom services are provided to be โclientsโ and seeks to see things from clientsโ point of view; establishes and maintains productive relationships with clients by gaining their trust and respect; identifies clientsโ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clientsโ environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets timeline for delivery of products or services to clients; Commitment to continuous learning - Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve; Technological Awareness - Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks, shows willingness to learn new technology.
Remuneration
CTBTO offers an attractive compensation and benefits package in accordance with the policies of the International Civil Service Commission. For more information on UN salaries, allowances and benefits, see link: Salary Scales. The salary offered may be subject to deductions to the United Nations Joint Staff Pension Fund and/or Health Insurance Scheme.
Additional Information
All applications must be submitted through the CTBTO e-Recruitment system before the deadline stated in the vacancy announcement. Incomplete applications and submission of employment history in formats other than the CTBTO Employment Information Form will not be considered. The CTBTO Preparatory Commission retains the discretion not to make any appointment to this vacancy; to make an appointment at a lower grade in particular if the candidate has less than the qualifications required; to make an appointment with a modified job description, or to offer a contract term for a shorter duration than indicated in the vacancy announcement. Please note that the CTBTO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list. The CTBTO reserves the right to undertake correspondence only with shortlisted candidates. Candidates under serious consideration for selection will be subject to a reference-checking process.