OVERVIEW
Post Number : 4KHADM0005RP
Grade : P-1 / P-2
Parent Sector : Sector For Administration and Management (ADM)
Duty Station: Phnom Penh
Job Family: Administration
Type of contract : Fixed Term
Duration of contract : 2 years, renewable
Recruitment open to : Internal and external candidates
Application Deadline (Midnight Paris Time) : 08-SEP-2025
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST
The Finance and Administrative Officer is responsible for providing a range of administrative services to the UNESCO National Office in Phnom Penh, in the areas of general administration, budget, financial, human resources, logistics, premises-related and security matters within the National Office.
He/She reports directly to the Head of Office with a functional reporting line to the ADG/ADM (or his/her representative in the Regional Office - Senior Operations Officer, if applicable). He/She will receive policy guidance/ instructions from the Bureau of Financial Management, Human Resources Management, Division of Operations, Security and Safety Section, and Programme Sector ADGs on their respective areas of responsibilities. He/She will be assisted in the discharge of his/her duties by the Administrative Support Section.
On matters of financial internal control, he/she receives a delegated authority from the Chief Finance Officer as certifying officer.
Specifically, the incumbent shall be responsible for the following:
Long Description
General Administration
Assist the Head of the Office in the decision-making related to administrative matters, by providing regular information, updates, analysis, findings of reviews and guidance related to budget, financial, human resources, logistics, premisesยญ related and security matters, within the National Office. Analyse operational requirements and practices of the National Office and make recommendations to assist the Head of Office and the programme specialists in finding responsive and effective solutions with a view to benefit programme implementation. Supervise the work of the Administrative Unit staff providing operational guidance, support and oversight for the execution of work. Participate in the OMT to keep abreast of administrative matters, including budget, financial, logistics, human resources, premises-related and security matters in the duty station.
Finance & Budget
Assist the Head of the Office in budget preparation (C/5 documents and related work plans, voluntary contributions and related project documents), monitoring and reporting. Approve/ certify disbursements up to an authorized level. Ensure that the Office's financial resources and expenditures are fully and properly accounted for and that internal control systems are adequately implemented. Brief and provide guidance to staff within the office on the application of routine finance rules, regulations and procedures.Long Description
Human Resources
Assist in processing personnel actions in accordance with UNESCO Rules and Regulations. Analyze and evaluate individual cases and make recommendations for action. Administer day to day HR issues within the Office and ensure appropriate and timely follow up. Interpret and apply the organization's human resources policies, rules and related provisions. Respond to routine queries of staff on their rights and duties and on related administrative steps and procedures.
Procurement, Logistics and Security
Monitor the maintenance, upkeep and operation of the technical facilities and installations, keeping risks to a minimum. In line with rules and procedures, assist in procurement planning for contract actions; ensure follow-up action to contract award and that the deliverables are in conformity with the specifications and terms of contracts. Coordinate the good maintenance of inventory, filing and recording systems. Maintain contact with the Officeโs host country authorities on logistical matters and contributions to operations as per the Host Country Agreement. As applicable, assist the Head of the Office or the designate in the negotiation of lease agreements. Act as the Officeโs focal point for safety and security of UNESCO personnel and the UNESCO premises in the host country. Assist the Head of Office in ensuring compliance with prevailing UN Common security policies, procedures and standards, and in follow up of UNDSS recommendations.COMPETENCIES (Core / Managerial) Communication (C)Accountability (C)Innovation (C)Knowledge sharing and continuous improvement (C)Planning and organizing (C)Results focus (C)Teamwork (C)Professionalism (C)
- For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS
Education
Advanced university degree (Masterโs or equivalent) in the field of Finance, Business Administration, Accounting, or related discipline. A firstโlevel university degree in combination with two additional years of qualifying experience in administration and finance may be accepted in lieu of the advanced university degree.
Work Experience
Minimum two years of relevant professional experience in management, finance and administration or related area of which preferably one (1) year acquired at the international level. Experience in identifying solutions and making recommendations within the framework of internal guidelines and procedures. Experience in ensuring compliance with rules & regulations and administrative processes and providing advice to others.Long Description
Skills and Competencies
Knowledge and understanding of institutional UNESCO mandates in the country. Ability to provide quality and timely support and services. Ability to work in a multicultural environment and to establish good working relationships with external and internal partners. Ability to lead, manage and motivate staff and teams. Ability to take initiative and seek innovative ways to improve results. Good IT skills, Knowledge of ERP and financial, human resources or administrative management tools. Ability to analyze operations and find responsive and effective solutions to benefit programme implementation. Ability to e๏ฌectively contribute to UN working groups and teams, including participation in the Business Operation Strategy (UN BOS).
Languages