Grade: G5
Vacancy no.: DC/YANGON/GS/2025/02
Publication date: 23 June 2025
Application deadline (midnight Yangon time): 07 July 2025
Job ID: 13065
Department: ILO-Yangon
Organization Unit: ILO-Yangon
Location: Yangon
Contract type: Fixed Term
Contract duration: 1 year (renewable based on fund availability)
Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.
In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.
The following are eligible to apply:
ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations. External candidates**The recruitment process for General Service positions is subject to specific local recruitment criteria.
The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.
Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade.
This position is contingent on the availability of funds. Please note that if you are selected the ILO will only be able to offer you a contract for the position if and when the project funding is made available.
Introduction
The ILO-Japan Achieving reduction of child labour in support of education: Programme to reduce the worst forms of child labour in agriculture (hereinafter referred to as โthe Programmeโ) is an ILO programme aiming to reduce child labour in agriculture and education with a particular focus on the Worst Forms of Child Labour in South East Asia, funded by the Japanese Government. The Programme aims at eliminating child labour in two countries โ Myanmar and the Philippines. The Programme also aims at targeting hazardous sectors, where child labour is found. The Programme is managed by a Chief Technical Adviser (CTA) based in ILOโs Regional Office for Asia and Pacific in Bangkok, Thailand. In each country, a National Programme Coordinator implements the country component of the programme together with project partners and constituents. The projectโs overarching goal is the reduction of the worst forms of child labour in the agricultural/rural communities in selected zones. In order to reach this ultimate goal, the project interventions in Myanmar and the Philippines are designed to broadly cover: (i) child labour reduction through improvements in the education services and opportunities; (ii) economic empowerment and social mobilization of farming communities; and (iii) improvement of the regulatory framework and institutional development for the elimination of child labour. In both countries, emphasis will be on children in the post-conflict/conflict zones (in agriculture and rural communities), as child labour is prevalent in these environments and circumstances.
In Myanmar, in response to the devastating March 2025 earthquake in Sagaing and Mandalay Regions, the project will expand its scope to address both conflict- and disaster-related vulnerabilities. This includes supporting decent work recovery, preventing forced and child labour, and reinforcing community-based mechanisms that protect rights and foster long-term resilience. In addition. The interventions in Myanmar also include targeted post-disaster responses that integrate child protection, community resilience, and decent work interventions.
The Administrative and Finance Assistant will oversee all administrative and financial matters of the project. He/she will also support the delivery of consolidated financial reports for the steering committee and for the donor when required.
Reporting lines
The Finance and Administrative Assistant will be based at ILO Yangon and work under the supervision of the National Project Coordinator (NPC) of the CL-Japan project, entitled โAchieving Reduction of Child Labour in Support of Educationโ and will receive administrative and financial overall guidance from the Senior Operations Officer โ ILO Yangon. She/he is required to work in close collaboration with other ILO staff members in ILO Yangon and the ILO-Japan Programme Team in Bangkok.
Description of Duties
Main duties and responsibilities
Maintain project financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for daily transactions and reports.
Check, review, process and prepare all documentation, including contracts, and ensure correctness and accuracy for financial clearances and payments.
Prepare correspondence on own initiative to verify data, address and answer queries and follow-up as necessary with project and ILO staff, consultants and counterparts. Draw the attention of concerned officials to matters requiring immediate attention.
Review and request additional information on the financial reports of project implementing partners, ensuring compliance with ILO rules before submitting to the Finance Unit of LO Yangon and ILO/Japan Programme.
Classify and assign budget codes, verify and process claims for payment, check payment vouchers, prices and claims invoices.
Provide administrative and financial backstopping support and guidance to project staff and consultants with respect to payments, entitlements, travel claims and other requirements relating to accounts and finance.
Consult with Finance Unit of LO Yangon and project team on rules, regulations and procedures, and inform project staff, partners and consultants of new or revised procedures and practices.
Prepare recurring reports as scheduled and assist in preparing special reports for donor reporting, for budget preparation, audits or other reasons.
Calculate and compile cost estimates and participate in budget analysis and forecasts as required.
Provide support, when necessary, in the preparation and running of project workshops and meetings.
Perform other relevant duties as assigned.
Required qualifications
Education
Completion of secondary school education. Formal training in accounting and/or finance and administrative field would be an asset.
Experience
At least five years of progressively responsible financial and administrative work.
Languages
Proficiency in Myanmar language and English.
Competencies
Knowledge and understanding of a complex body of financial and administrative rules, guidelines and procedures. Knowledge of in-house procedures for the preparation of documents and administrative forms, and for the creation and maintenance of filing systems. Good analytical skills. Ability to reason and make sound judgements. Ability to maintain financial records and prepare accounting reports and statements. Demonstrate responsible behaviour and ability to pay attention to detail. Ability to deal with confidential matters with discretion. Display high standards of ethical conduct. Proficient in computer software (Microsoft Word, PowerPoint, Excel, Adobe Reader) and ability to use other software packages required by the Office (i.e. IRIS). Ability to evaluate correspondence and inquiries for best course of action. Ability to respond to work related inquiries in an appropriate manner. Ability to obtain services from other work units inside or outside the office for completion of tasks. Ability to communicate effectively both orally and in writing. Ability to work on own initiative as well as a member of a team. Ability to obtain services from other work units inside or outside the office for completion of tasks Ability to respond to requests from ILO constituents and NGOs. Accuracy and ability to pay attention to details Understanding of gender equality, gender mainstreaming and equal opportunity principles and approaches Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.
Recruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.
Fraud warning
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.