Finance, Administration and Procurement Senior Assistant

Please note that the deadline is based on Korean Standard Time Zone (KST, UTC+9)

INTRODUCTION TO GGGI

The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page.

PROJECT BACKGROUND

The Global Green Growth Institute (GGGI) is an intergovernmental organization founded to support and promote a model of economic growth known as green growth, which targets key aspects of economic performance such a poverty reduction, job creation, social inclusion, and environmental sustainability. GGGI works with countries around the world, building their capacity and working collaboratively on green growth policies that can impact the lives of millions. The organization partners with countries, multilateral institutions, government bodies, and the private sector to help build strong economies that are more efficient and sustainable in the use of natural resources, less carbon intensive, and more resilient to climate change. GGGI supports stakeholders through complementary and integrated workstreams that deliver comprehensive products designed to assist in developing, financing, and mainstreaming green growth in national economic development plans.

GGGI has a diverse portfolio of programs in developing countries around the world. These in-country programs, together with global products and services, focus on delivering results through an integrated approach of evidence-based green growth planning and implementation aligned to countries’ development priorities.

POSITION SUMMARY

Based in the Ministry of Environment in Santo Domingo, the Finance, Administration and Procurement Senior Assistant will support GGGI Dominican Republic Program on finance, admin and procurement activities to respond to requirements, rules, and systems established by GGGI and the GCF. S/he will be responsible for supporting technical teams to conduct procurement, administrative and human resources tasks in compliance of policies, rules, guidelines, decisions, and processes.

The position assists the integration of operations enabling services pertaining to financial management for the GGGI-Dominican Republic Program and supporting the rest of the Dominican Republic team to ensure effective delivery and success in-country operations.

The Finance, Administration and Procurement Senior Assistant will work within the premises of the Ministry of Environment and Natural Resources, and report to GGGI Dominican Republic Program Manager.

PURPOSE

Execute finance, procurement, recruitment, and administrative operations and transactions that require full understanding of GGGI's rules, procedures, systems and tools, complying with established GGGI policies, standards, donor requirements, thus contributing to an effective management of the Dominican Republic Program.

Execute the financial management of the Dominican Republic program, including budget development and monitoring, donor reporting, periodic reports for the Program Lead and Program Steering Committee, and audit support.

Review of Timesheets and spending against budgets.

Support procurement processes of consulting firms and service providers in compliance with the GCF Grant Agreement conditions, GGGI’s Rules and Regulations, and internal systems set up to conduct the process.

Support hiring processes of staff and consultants in compliance with the GCF Grant Agreement conditions, GGGI’s Rules and Regulations, and internal systems set up to conduct the process.

Provide day to day support to the evaluation of the program operation effectiveness and cost-efficiency.

Take responsibility for day-to-day administration activities needed for the successful implementation of the project. Perform other administrative support as required, including note taking, agenda development, calendar updates and scheduling of meetings.

ENGAGEMENT

Working closely with the Sustainable Finance Senior Officer, the Finance, Administration and Procurement Senior Assistant will support the program implementation in all aspects related to financial monitoring, budgeting, procurement planning, human resources, administration, project preparation and closing.

Manage supplier relations with consulting firms, consultants, service providers and other general suppliers.

Liaise with GGGI in-country staff and individual consultants to support and raise awareness on the effective and efficient adoption of GGGI’s rules, regulations, processes, and systems related to finance, recruitment, and procurement.

Support the team in preparation of financial reporting and record-keeping complying with donor requirements.

Coordinates communications with donor focal points for indicated projects for finance and procurement related communications.

DELIVERY

Consolidate financial analyses, reports and papers for the GCF, Program Steering Committee, GGGI Management team and GGGI Program Lead.

Take responsibility for day-to-day administrative activities as needed. Perform other administrative support as required in support to the Senior Finance & Procurement Senior Associate.

Prepare and ensure validation of Terms of Reference.

Develop and deliver onboarding material to new staff and consultants.

Develop, monitor and propose revisions to financial and procurement plans.

Develop and submit requests to the GCF and GGGI MT to obtain approval for the revision of financial and procurement plans.

Support the preparation and presentation of budget execution reports monthly, quarterly, and yearly, including requests for auditing purposes and donor financial reporting.

Support the provision of required inputs for carrying out internal/external audits in compliance with the requirements and standards of GGGI and respective donors.

Guide the adequate and efficient use of relevant management and financial modules of GGGI's Enterprise Resource Planning (ERP) System for the Country Program.

Develop and keep updated the tools for monitoring projects execution of work plan and tasks.

Develop and keep updated the tools for monitoring procurement planning, execution and amendment process.

Support and train the team in the use of collaborative-work tools.

QUALIFICATIONS

A Bachelor’s Degree in Business Administration, Finance, Accountant or related fields.

At least three years of relevant experience in administration roles, planning and implementation of development plans as well as budgets; preferably in international organizations at the local level.

Good level of proficiency in Microsoft Office applications (Word, Excel, PowerPoint, etc.).

Strong oral and written English are required.

Ability to prepare written reports and business correspondence, both in Spanish and English.

Ability to work well under pressure and have a flexible approach to tasks given.

Experience/knowledge of green growth and sustainable development is a plus.

Experience with resource planning software is a plus (e.g., ERP).

Must be a Dominican Republic citizen.

FUNCTIONAL

Able to achieve results in a quality, timely, and cost-effective way. Sees priorities, plans the efficient use of resources, and monitors progress against objectives.

Seek opportunities to improve processes and outcomes. Frequently review performance to identify areas to develop.

Respond positively to change and able to adapt quickly to new situations. Able to take on a diverse range of tasks equally effectively.

Expertise with reliable hands in Microsoft Office.

Exceptional ability to pay attention to details and accuracy, particularly when it comes to budgets, receipt and invoice organization, etc.

Fast learner, quick to adapt to new environment, systems and bring an immediate contribution. High literacy with systems, processes, and high level of analytical and logical thinking.

Self-initiative, motivated, and team-oriented, with the capacity to work under pressure and with little supervision.

Service-oriented to internal and external clients, with demonstrated abilities to find solutions, resolve problems, and overcome challenges.

CORPORATE

Understands and actively supports GGGI's mission, vision, and values.

Promotes an organizational culture of trust, transparency, respect, and partnership.

Has strong client orientation.

Processes and shares information easily and is excellent at problem solving.

Manages emotions and stress positively, builds rapport and resolves conflict easily.

WORKING CONDITIONS

The Finance, Admin and Procurement Senior Assistant is an X5 grade level in GGGI’s Dominican Republic national salary scale. The salary range for the position starts at USD 16,996 per annum, depending on qualifications, experience and internal equity.

GGGI provides 15% of base salary towards retirement plan/long-term savings, 27 days of annual leave, and private health insurance that covers dental and vision.

GGGI is committed to providing a work environment that is sufficiently flexible to accommodate diverse life-cycle challenges and assist Staff members in achieving a better balance between work and personal/family commitments, thus ensuring high performance, long-term productivity, and well-being.

Child protection - GGGI is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. GGGI's Child Protection Policy is written in accordance with the Convention on the Rights of the Child. Child protection – GGGI is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. GGGI’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child.