Job Identification (Reference Number): 16033
Position Title: Facility Management Officer
Duty Station City: Geneva
Duty Station Country: Switzerland
Grade: P-2
Contract Type: Fixed-term (1 year with possibility of extension)
Recruiting Type: Professional
Vacancy Type: Vacancy Notice
Initial duration: 1 year with possibility of extension
Closing date: 25 August 2025
Introduction:
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture atย IOM workplace culture | International Organization for Migration
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย
For the purpose of this vacancy, the following are considered first-tier candidates:ย
ย ย ย ย ย ย ย ย ย 1.ย ย ย ย ย ย ย Internal candidates
ย ย ย ย ย ย ย ย ย 2.ย ย ย ย ย ย ย Candidates from the following non-represented member states:
Antigua and Barbuda, Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Federated States of Micronesia, Guinea-Bissau, Holy See, Iceland, Kiribati, Lao People's Democratic Republic, Madagascar, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Solomon Islands, Suriname, Tonga, Tuvalu, Vanuatu.
Context:
Under the overall supervision of the Comptroller and Director of Financial and Administrative and the direct supervision of theย Head, Global Facilities Management Unit, the Facility Management Officer will provide technical, administrative and process-related support for the establishment and maintenance of global standards and best practices, focusing on the operational nuances and efficiency of facility management across IOM offices. The incumbent will play a key role in mapping and documenting all IOM premises globally, using collected data to produce comprehensive facility inventories, gathering, analysing, and generating facility management statisticsโsuch as occupancy rates, space utilization, maintenance schedules, lease agreement conditions and deadlines, and sustainability metricsโto assist in informing decision-making and encouraging data-driven improvements. The position provides guidance and support to field offices by explaining and communicating policy updates, facilitating the implementation of new guidelines, and offering specific information on compliance with organizational standards.
Provide technical inputs and information toย assist in the development and refinement of specialized policies, frameworks, and guidance tailored to efficient facility management of IOM premises worldwide.Provide technical and process-related support for the establishment and maintenance of global standards and best practices, focusing on the operational nuances of facility management across IOM offices.Play a key role in mapping and documenting all IOM premises globally, using collected data to produce comprehensive facility inventories and update spatial databases accordingly.Gather, analyse, and generate facility management statistics, including occupancy rates, space utilization, maintenance schedules, lease agreementsโ conditions and sustainability metrics, to assist in informing decision-making and encouraging data-driven improvements.Provide guidance and support to field offices by explaining and communicating policy updates, facilitating the implementation of new guidelines, and offering specific information on compliance with organizational standards.Contribute to the development and periodic review of guidance documents, checking that emerging trends and the latest best practices in facility management are reflected.Assist in monitoring and evaluating the effectiveness of facility management practices at both headquarters and field locations, recommending improvements based on statistical findings and field feedback.Provide guidance, administrative and process-related support to assist in the management of archives and records at both headquarters and field locations, recommending improvements to management practices for the safekeeping of archives.Participate in lease review and renovation projects, offering data-driven insights and information for project alignment with established policies and sustainability objectives.Promote sustainability initiatives by facilitating the integration of environmentally friendly practices into both central and field-level facility management operations.Provide technical inputs and/or draft components for the development of reports and presentations as needed.ย Perform such other duties as assigned.Education:
Masterยดs degree in Facility Management, Engineering, Business Administration, or a related field from an accredited academic institution with two years of relevant professional experience; or,University degree in the above fields with four years of relevant professional experience.ยAccredited Universities are those listed in theย UNESCO World Higher Education Database.
Experience:
A minimum of two years ofย professional experience in facility management and operations;Experience contributing to policy and framework development for facility management; Experience in communications, stakeholder collaboration, and ability to contribute to decision-making processes; and,Strong analytical, communication, and advisory skills.Skills:
Knowledge of policy development processes and the creation of operational frameworks related to facility management;Knowledge of international standards and best practices in facility management, tailored to large, multi-location organizations;Knowledge of mapping tools and data analysis techniques to inform advisory services and decision-making;Knowledge of regulatory compliance and due diligence for lease agreements and infrastructure renovations;Knowledge of document management, procedural standardization, and guideline dissemination in complex institutional environments;Knowledge of advisory and consultation techniques to support capacity-building in facility management units; and,Knowledge of tools such as MS Office, AutoCAD, or GIS platforms relevant to facility planning and reporting.Languages:
IOMโs official languages are English, French, and Spanish.ย
For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies:
IOMโs competency framework can be found at thisย linkย Competencies will be assessed during the selection process.
Valuesย - all IOM staff members must abide by and demonstrate these three values:
ย Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.Courage: Demonstrates willingness to take a stand on issues of importance.Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competenciesย โ behavioural indicators Level 2
ย Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.ย Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.ย Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.Accountability: Takes ownership for achieving the Organizationโs priorities and assumes responsibility for own actions and delegated work.Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.Notes:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations.ย Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through theย IOM e-Recruitmentย systemย (for internal candidates linkย here). The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information and other job postings, you are welcome to visit our website:ย IOM Careers and Job Vacancies