Under the overall supervision of the Chief of Mission and Head of Partnership, and the direct supervision of theย Grants Management and Capacity Development (GMCD) coordinator, the incumbent supports the implementation of financial activities for implementing partners, coordinates financial verification processes, and supports the integration of financial controls within the broader localization approach.
1.Financial Compliance Framework Management:ย
- Support the implementation of the financial compliance framework for implementing partners by following established financial verification procedures, requirements, and documentation standards.ย
- Contribute to the tiered due diligence process for financial components by applying the appropriate level of verification based on partner risk classification and transaction thresholds.
- Monitor compliance with established standards across all partner agreements, reviewing financial reports against requirements and flagging significant compliance issues to the GMCD Coordinator.
- Support the application of risk-based financial monitoring approaches tailored to different partner categories, applying appropriate level of verification procedure based on observed performance.
- Contribute to maintaining the financial compliance framework for implementing partners, according to established verification procedures, requirements, and documentation standards.
2.Team Supervision:
- Supervise the Finance assistants by providing clear guidance on verification priorities, and quality standards.
- Organize the workflow of the financial compliance team maintaining a balanced distribution of partner verification responsibilities, coordinating team capacity, and addressing bottlenecks as they arise.
- Support quality control of financial verification outputs, identifying when additional verification is needed to meet quality standards.
- Facilitate team capacity development by identifying skill gaps and organizing targeted training to strengthen verification capabilities.
- Support performance management of the financial compliance team, contributing to regular assessments and providing constructive feedback for improvement.
3. Financial Systems and Processes:
- Support the implementation of the Traffic Light System for financial processes by contributing to status identification required for corrective actions.
- Maintain financial components in the Grants Tracker, focusing on accurate and timely data entry and validation.
- Contribute to the development of standard operating procedures for partner payment processing, reviewing routine payments within established thresholds and referring exceptional payments for higher-level approval.
- Use financial monitoring tools, templates, and verification aids to support streamline compliance processes while maintaining appropriate controls.
- Coordinate the maintenance of financial records and compliance documentation for implementing partners, supporting complete audit trails for all transactions.ย
4. Cross-Functional Coordination:
- Coordinate between the financial compliance team and other GMCD functional areas, supporting integrated approaches to partner management.
- Liaise with the Resource Management Unit on complex financial matters, participating in technical discussions related to partner financial management.
- Assist the supervisor with financial capacity strengthening for partners, contributing to capacity assessments and supporting financial training modules.
- Coordinate with the Senior Programme Associate (IP Support โ Grants) on the financial aspects of partner agreements, supporting alignment between programmatic requirements and financial controls.
- Support the GMCD Coordinator in developing financial risk mitigation strategies by providing technical input based on observed partner performance.
5. Risk Management and Escalation:
- Support the application of the early warning system for financial risks by identifying and documenting emerging issues to prevent escalation into critical problems.
- Apply established procedures for routine financial issues, with clear escalation pathways for significant or persistent concerns.
- Verify partner corrective actions following identified financial issues, providing input when requirements are met.
- Assist with internal and external audits of implementing partner management, providing information on financial compliance questions.
6. Perform such other duties as may be assigned. Education
- High school diploma with seven years of relevant professional experience; or,
- Bachelorโs degree in Accounting, Finance, Business Administration, Economics or a related field from an accredited academic institution with five years of relevant professional experience; or,ย
- Professional certification (CPA, ACCA, CIMA, or equivalent) is a distinct advantage. ย Experience
- Experience managing financial compliance for grants, implementing partners, or third-party organizations.
- Experience supervising financial verification processes and teams.
- Experience designing and implementing financial controls in humanitarian or development contexts.
- Experience with international financial regulations and compliance requirements.
- Experience working with civil society organizations on financial capacity development. Skills
- In-depth knowledge of financial compliance frameworks and verification approaches.
- Strong analytical skills and ability to identify financial irregularities and risks.
- Excellent supervisory skills and ability to manage team performance.
- Advanced knowledge of Excel and financial management systems.
- Ability to communicate complex financial concepts to non-financial audiences.
- Knowledge of SAP and ORACLE financial modules and UN financial regulations is an advantage. Languages
- For this position, fluency in English and Ukrainian is required (oral and written). ย Required Competencies ย IOMโs competency framework can be found atย this link. Competencies will be assessed during the selection process. ย Valuesย - all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competenciesย โ behavioural indicators (Level 2)
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organizationโs priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Managerial Competenciesย โ behavioural indicators (Level 2) (applicable only if position is with direct reports)
- Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organizationโs vision. Assists others to realize and develop their leadership and professional potential.