Under the overall supervision of theย Chief of Mission and the direct supervision of theย SNFI Project Officer, the National Project Officer (NFIย and CP), will ensure timely provision of NFIs to Internally Displaced Persons (IDPs), returnees, and communities in need. The incumbent will offer technical guidance, support, and training to IOM's NFI team and partners, support common pipeline program implementation, and strengthen coordination with the Shelter/NFI, WASH and Logistic Clusters and other humanitarian actors.
- Support IOM NFI and Common Pipeline program implementation in Ukraine, based in Kyiv with roving support across regions.
- Support the development and/or updating of standard operation procedure (SOP) for NFI distribution and Common Pipeline, need assessment and verification tools, reporting templates, risk register and other relevant tools for the NFI and Common Pipeline projects.
- Coordinate the IOM NFI response in the field, including targeting, assessment, registration, verification, distribution, and follow-up, in coordination with relevant units and stakeholders.
- Conduct NFI needs assessments and technical specifications in coordination with IOM units, partners, and stakeholders, and prepare assessment reports with analysis and recommendations.
- Prepare distribution reports, participate in post-distribution monitoring (PDM) exercises, and prepare relevant reports.ย
- Verify that all pipeline requests, assessment reports, distribution reports, waybills and packing lists, PRFs, POs and any other relevant documents are complete, legible and meticulously organized on the SNFI SharePoint.ย
- Support the entire cycle of IOM Ukraine common pipeline activities, including coordination with Clusters and partners.
- Monitor stock levels against the procurement and prepositioning plan, manage common pipeline requests, and coordinate the release of supplies from IOM warehouses.
- Provide capacity building support to staff and partners on NFI program in alignment with IOM distribution guidelines.
- Support the development of NFI and Common Pipeline proposals and donor reports. Produce monthly updates ย on the NFI and Common Pipeline projects and provide inputs for the regular program updates.ย
- Represent IOM NFI in national and subnational Shelter/NFI Cluster and other Clusters coordination mechanisms, maintaining activities and response updates, supporting logistics, and identifying gaps in NFI preparedness and response.
- Perform such other duties as may be assigned. Education
- Bachelorโs degree in Social Sciences, International Relations, Foreign Politics, Diplomacy, Conflict Management, Human Rights, Law or another relevant field from an accredited academic institution, with at least two years of professional experience; or,
- Masterโs degree in above-mentioned fields from an accredited academic institution Experience
- Experience working in post-conflict/emergency zones and in high-risk environment;
- Experience in liaising with governmental authorities, donors, national and international institutions, UN agencies, non-governmental organizations, and local communities;
- Experience in Shelter, NFI, CCCM and/or WASH humanitarian response operations or any related field experience;
- Experience in Shelter/NFI Common Pipeline programming and/or WASH, CCCM in emergency humanitarian response;
- Experience in emergency, project implementation and management including project monitoring, distribution, field assessment, monitoring and reporting.
- Proficiency in developing NFI project-related documents and procedures, including Standard Operating Procedures, Memoranda of Understanding, Handover Agreements, TORs and distribution and reporting tools and mechanisms, is considered an advantage.ย
- A background in project budgeting and proposals development is highly desirable.
- Proven experience in organizing and facilitating capacity-building activities related to non-food item distribution.
- Knowledge of the non-governmental sector in Ukraine or prior experience with an NGO is desirable.
Skills
- Ability to plan, execute, and coordinate projects, ensuring they are completed on time and within budget
- Strong skills in coordinating with various stakeholders, including clusters, partners, and local authorities, to ensure smooth operations
- Proficiency in analyzing data and preparing comprehensive reports, including needs assessments and distribution monitoring
- Excellent verbal and written communication skills to maintain clear and effective communication with team members, stakeholders, and beneficiaries
- Ability to identify issues and implement effective solutions to overcome challenges in distribution operations
- Skills in monitoring distribution activities and evaluating their effectiveness, providing constructive feedback and recommendations
- Familiarity with the technical aspects of non-food items (NFI) and common pipeline operations
- Ability to provide training and support to staff and partners to enhance their skills and knowledge in distribution activities
- Ensuring accuracy in stock management, distribution records, and compliance with standard operating procedures Languages
For all applicants, fluency in English and Ukrainianย (oral and written).
Required Competencies ย IOMโs competency framework can be found at this link. Competencies will be assessed during the selection process. ย Values - all IOM staff members must abide by and demonstrate these three values: - Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.