Under the overall supervision of the Chief of Mission and Supply Chain Officer and under the direct supervision of theย Senior Fleet Management Assistant, the incumbent will be responsible for arranging logistics and warehouse activities, including: coordination, warehouse inventory and data management, stock receiving, dispatch, documentation and reporting.
- ย Verify that all warehousing transactions are done in line to IOM internal guidelines and in close coordination withย Senior Fleet Management Assistant. ย
- Coordinate with theย Senior Fleet Management Assistant to monitor and support the processes of receiving, storing, packing, kitting, labelling, and dispatching goods to and from the warehouse.
- Coordinate with warehouse staff to make sure all movement of goods are timely recorded.
- Coordinate with and support the Management Support Team by verifying and providing logistics data and documentation for review, as a member of the warehouse team.
- Ensure that all goods are properly stored and timely registered into the warehouse inventory data base. Coordinate with the System Developer for any glitch and minor system upgrade.ย
- Monitor and review all transaction records (Data, soft and hard copy) as needed, ensuring that an efficient filing system is maintained for all stock-related documents.
- Support the performance of inventory control and assets management, maintain the records and files on assets management, coding and tagging.
- Support the development and submission of reports to the Ministry of Social Policy, as needed.
- Act with integrity and professionalism and in accordance with IOMโs Code of Conduct, at all times.
- Perform such other duties as may be assigned.
ย
Education- Completed Bachelors or Equivalent or Higher degree in the relevant field of expertise (Business Administration, Logistics, Management) with minimum of three years of relevant professional experience; or
- Completed High School degree/ Certificate with minimum of five years of relevant professional experience.
- Previous work experience with the UN and local and/or international NGOs is an asset. ย Experience
- Experience in logistics and warehouse/inventory management;
- Excellent level of computer literacy;
- Good knowledge of Wave an advantage;
- Experience of work for international organizations is an asset. Skills
- Coordination and arrangement skills in Supply Chain Management;
- Working level of computer literacy, especially MS Excel and E-mail Communication;
- Documentation skills to develop CMR/Way-Bill, Packing List, Bin Card, Stock Card and other logistics and warehouse documents.ย Languages
For this position, fluency in English and Ukraine is required (oral and written).
ย Required Competencies ย IOMโs competency framework can be found at this link. Competencies will be assessed during the selection process. ย Values - all IOM staff members must abide by and demonstrate these three values: - Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.