Expedited Recruitment - Programme Associate (Graphic Design and Community Engagement Support)

This is an expedited recruitment process open only to internal candidates and former IOM staff members who were separated in the last 12 months due to the structural adjustment process. This process is not open to external candidates; their applications will not be considered.

Under the supervision of the National Communications Officer in IOM Mission in Poland the successful candidate will be responsible and accountable for providing assistance to the whole Mission in Graphic Design and Community Engagement supporting the implementation of all programmes and projects in IOM Mission in Poland.

1. Assist in the implementation of project and programme activities by actively supporting enhanced graphic identity, increased visibility and promotion across IOM Poland’s communication channels.
2. Collect, compile, summarise, analyse, and present information and data on specific project topics in a clear and visually engaging manner.
3. Serve as the focal point for community engagement tools (particularly Telegram) to support programme implementation, liaising with internal units and external partners to gather information, obtain necessary clearances, process actions, and ensure follow-up.
4. Draft, review, and publish direct communications for IOM beneficiaries in line with humanitarian principles, proposing innovative approaches to expand outreach.
5. Monitor engagement across various platforms, respond to beneficiary inquiries, and recommend creative ways to enhance awareness of IOM programmes, projects, and services available to migrants, displaced communities, and host communities.
6. Liaise with service providers and vendors for the design and production of graphic materials.
7. Support the Communications Officer and the broader Communications team in advocacy and visibility activities, contributing to an accurate and consistent representation of IOM Poland in external channels.
8. Participate in meetings and conferences; assist in coordinating implementation activities with local organisations, partners, UN agencies, and other relevant stakeholders.
9. Support monitoring of implementing partners and report any non-compliance issues (including breaches of IOM branding guidelines and other reputational risks) to the supervisor.
10. Provide guidance and training to new or junior staff members.
11. Perform other related duties as assigned. Education
    • School diploma with five years of relevant experience; or,
    • Bachelor’s degree in Graphic Design, Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experienceAccredited Universities are those listed in the UNESCO World Higher Education Database. Experience
      • Experience in graphic design and communications, particularly in collaboration with governmental authorities, national and international institutions, United Nations agencies, non-governmental organizations and/or private sector.
      • Experience working with migrants, refugees, internally displaced persons, victims of trafficking, and other vulnerable groups.
      • Previous work experience with international humanitarian organizations, non-governmental or governmental institutions, in a multicultural setting is considered an advantage.Skills
        • Extensive graphic design expertise, proficient in tools such as Adobe InDesign, Canva, and other design software.
        • Comprehensive understanding of IOM branding standards, with proven ability to ensure compliance with advocacy and communication principles.
        • In-depth knowledge of migration issues in Poland and a strong understanding of beneficiary-specific communication needs.Languages
          • Fluency in English and Polish is required. 
          • Ukrainian and / or Russian are desired. IOM’s official languages are English, French and Spanish.Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. Required Competencies IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process. Values - all IOM staff members must abide by and demonstrate these five values:
          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
12. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competencies – behavioural indicators (Level 1)
13. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.