Background:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
UN Women in South Sudan supports the government in implementing commitments to international normative standards on gender equality and womenโs human rights. The new UN Sustainable Development Cooperation Framework (UNSDCF) for 2022-2025 and the corresponding UN Women South Sudan Strategic Note (2023-2025), defining UN Womenโs strategic engagement in South Sudan, focuses on strengthening the national structures and mechanisms for gender mainstreaming in policies, plans, and budgets; supporting efforts to prevent and eliminate violence against women; promoting womenโs economic empowerment; promoting policies and government investment in womenโs empowerment and resilience building in the context of climate change, humanitarian crisis as well as threats to peace and security. UN Women works with a range of stakeholders in South Sudan, including the government, civil society and womenโs organizations, youth, UN agencies, and donors, to promote gender equality and womenโs empowerment.
Reporting to Country Representative, the Executive Assistant is responsible for providing a variety of executive administrative support to the Country Representative and Deputy Country Representative with full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made.ย
The Executive Assistant works in close collaboration with UN Women staff, UN Agencies, and national authorities to ensure the efficient flow of information, actions on instructions, and the respective agenda.ย
Provide executive support to the UN Women Country Representative and Deputy Representativeย
Manage the respective calendar and schedule of appointments and meetings; Arrange travel and hotel accommodation for the Country Representative and Deputy Representative; Answer and screen calls with tact and discretion; Maintain roster of Country Office contacts.Provide administrative support to the Country Representative and the Deputy Representative
Provide administrative support for meetings, events, and workshops; Organize and attend meetings, prepare minutes and summaries;ย Assemble briefing materials and prepare PowerPoint presentations for the Country Representative and Deputy Representative for meetings, missions, and other key events.ยProvide effective communication and information management support:
Facilitate flow of information and communication between the UN Women Country Representativeโs Office, and the office of the Deputy Representative and other units within or outside of UN Women; Facilitate flow of information and communication between the UN Women Country Representativeโs office and other UN Women Offices, including the Regional Office, Country Offices, and Headquarters; ย Review, prioritize, and route correspondence to and from the Country Representative Office, Deputy Representative, and take proactive follow-up action and keep the Country Representative informed; Respond to and/or direct inquiries to appropriate units for timely action/response;ย Draft routine correspondence and interoffice circulars; Maintain and organize up-to-date files for easy access and retrieval. Ensure safekeeping of confidential materials.ยProvide support for the Country Representative Officeโs external relations activities:
Facilitate the Country Representativeโs interaction with various external partners through written, verbal, and electronic communication, and collaborative and proactive relationships with counterparts and colleagues in partner offices; Receive meet and greet officials/visitors; Ensure protocol matters, receive high-ranking visitors/officials, and coordinate logistical arrangements related to visits.Contribute to knowledge building and knowledge sharing:
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The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies :
Core Values:
Integrity; Professionalism; Respect for Diversity.Core Competencies:
Awareness and Sensitivity Regarding Gender Issues; Accountability; Creative Problem Solving; Effective Communication; Inclusive Collaboration; Stakeholder Engagement; Leading by Example.Please visitย this linkย for more information on UN Womenโs Values and Competencies Framework:ย
Functional Competencies:
Qualifications:
Education and Certification:
Completion of secondary education is required.; A bachelorโs degree in business administration or public administration is desirable.Experience:
At least 6 years of progressively responsible experience with administrative, secretarial, or program experience; Experience in the use of computer applications, software packages such as Microsoft Office, and web-based management systems is required; Experience in the use of a modern web-based ERP system, preferably Oracle-based cloud solutionsLanguage Requirements
Fluency in English; Knowledge of other UN official working language is an asset.Application:
All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from:ย https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.
Statements :
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.
Diversity and inclusion:
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates,ย and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age,ย ability, national origin,ย or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.
If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.
UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere toย UN Womenโsย policiesย and proceduresย andย theย standardsย of conduct expected of UN Women personnelย and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)
Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.
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